12. User Guide Change log

12.1. 10/06/2026

Safety Plan Update / Development and Support Plan Development have been updated to bring the Safety Plan and Support Plan KPIs in line with other indicators. More information is available within the documentation for those indicators.
M1 — Client wait time has been redefined to calculate client wait time as the number of days between referral date as recorded on the episode record and the date of the first contact, whether attended or not.

12.2. 17/12/2025

Added Universal Aftercare Episode
Updated Collection Occasion Measures to include Universal Aftercare measures
Updated Episodes screenshots to include Veteran field
Updated Intake screenshots to include Veteran field
Added Category M: Monitoring service delivery reports
Added Category W: Monitoring Universal Aftercare reports

12.3. 31/07/2025

Added Additional Services
Updated Home, Sign-in & Passwords to link to updated account management documentation

12.4. 06/05/2025

Updated Home, Sign-in & Passwords to remove user mobile device information
Updated Users to remove user mobile device information
Updated headspace 4.1 (PMHC extension) to version 4.1

12.5. 10/12/2024

Added Reporting Considerations
Added Inputs to help replicate system generated reports

12.6. 22/08/2024

Updated Category I: Monitoring Intakes to note that the I1-I4 does not filter by IAR-DST version.

12.7. 2/08/2024

Added Environments

12.8. 24/07/2024

Added Deletion of data via an upload file
Updated Deleting a Provider Organisation

12.9. 29/04/2024

Updated Questions about privacy protections and patient consent

12.10. 17/10/2023

Added Account Blocked

12.11. 12/10/2023

Updated APP series reports (App1 to App3)

12.12. 3/10/2023

Updated ACC series reports (Acc-1 to Acc-3) and APP series reports (App1 to App3)

12.13. 21/09/2023

Added Data Extract Specification
Updated Data extract options

12.14. 01/08/2023

Updated A1 — High level summary of overall volumes by entity
Added Filter by Tag

12.15. 26/06/2023

12.16. 05/06/2023

Updated Category I: Monitoring Intakes renamed from ‘IAR-DST’ to ‘Monitoring Intakes’
Added I6 — Intake Dispatch Status by Intake Organisation and I7 — Link Status of Episodes Dispatched to Organisation

12.17. 31/03/2023

Updated Reports specifications for A1, A2, B1, B2, B3, B4, B5, B7 (hAPI), App-2, as only service contacts with primary practitioners are included
Added I5 — Intake Conclusion Referral Pathway
Updated Data Sources for reports
Added I5 — Intake Conclusion Referral Pathway
Added B9 - Activity Report - Number of practitioners

12.18. 01/09/2022

Updated Data Sources for reports

12.19. 21/8/2022

12.20. 15/8/2022

12.21. 27/6/2022

Added User Auditing Tool
Added Auditing Users

12.22. 31/05/2022

12.23. 27/05/2022

Updated Updating your details

12.24. 16/12/2021

Added User Auditing Tool to Tools menu
Updated Editing a user’s roles to explain how to remove all roles from a user

12.25. 3/12/2021

Strategic Data rebranded to Logicly. Updated Strategic Data references to Logicly.
Updated noreply@strategicdata.com.au references to noreply@logicly.com.au
Updated screenshots

12.26. 25/11/2021

Added reports B8 to B8 — YES PHN index

12.27. 1/11/2021

Updated Users Roles to add ‘Service Feedback’ role
Updated Generate a Client’s SLK move to Tools menu
Added YES-PHN to Tools menu

12.28. 31/08/2021

Updated reports OUT-1 and OUT-2 and OUT-3 to Out series reports (Out-1 to Out-3)
Updated Dates explained for Data Extract

12.29. 25/06/2021

Added Video training module - Statistical Linkage Key (SLK)

12.30. 18/3/2021

Updated Client Data to remove the initial client search
Added Viewing a Practitioner’s Clients

12.31. 24/02/2021

Updated A12 — Episodes shared across multiple organisations to include “lead” and “delivery” organisation information

12.32. 12/02/2021

Updated Reports to include information about headspace (hAPI) reports
Added Data Sources for reports
Updated screenshots for Reports

12.33. 9/2/2021

Added Data extract options
Updated Data Extract to include the checkbox labelled Include data from all specifications
Updated screenshots for Data Entry
Updated screenshots for Data Extract
Updated screenshots for Organisations
Updated screenshots for Reports
Updated screenshots for Upload
Updated screenshots for Users
Updated screenshots for SLK

12.34. 7/12/2020

Updated Data Extract to include the checkbox labelled Include data from all specifications

12.35. 21/10/2020

Added Wayback reports
Updated screenshots for How to produce a Standard report

12.36. 20/9/2020

Updated Users Roles to add the Aggregate Reporting role

12.37. 27/08/2020

12.38. 29/04/2020

Added Viewing Invitations
Added Viewing a user’s invitation details
Added Reissue an invitation
Added Revoke a pending invitation
Added Delete an invitation

12.39. 16/4/2020

Added reports A10 and A11 to Category A: Monitoring progress of MDS implementation

12.40. 23/1/2020

Updated Adding a Client’s Episode data to include !br20 tag note.
Updated Editing a Client’s Episode data to include !br20 tag note.
Updated screenshots for Data Entry - Episodes
Added report B6 — Client Outcomes

12.41. 6/9/2019

Updated reports OUT-1 and OUT-2 and OUT-3 to Out series reports (Out-1 to Out-3)

12.42. 14/8/2019

Added reports OUT-1 and OUT-2 to Category D: Key Performance Indicators

12.43. 16/7/2019

Added Duplicating a Client’s existing Service Contact data
Updated screenshots for Outcome Collection Occasions

12.44. 21/06/2019

Edited Adding a Client’s Outcome Collection Occasion data to include entering SDQ items scores.

12.45. 14/3/2019

Edited Inactivate a Provider Organisation
Added Viewing an inactive Provider Organisation
Updated screenshots for Organisations
Updated screenshots for Service Contacts
Added reports C3 to Category C: Monitoring implementation of stepped care
Added Correcting upload errors
Moved example upload error messages to Uploading Data FAQs

12.46. 19/11/2018

Added Password Expiry Notifications
Moved Forgotten or Expired Password from under Home, Sign-in & Passwords to under Passwords Requirements
Edited Inactivate a Provider Organisation
Added Delete an invitation
Edited Editing a user’s roles
Updated screenshots for Upload
Edited A9 — Data quality report — Recording of outcome measures for completed episodes
Edited A8 — Data quality report — Recording of outcome measures for open episodes

12.47. 11/9/2018

Added reports C1-C2 to Category C: Monitoring implementation of stepped care

12.48. 23/7/2018

Added reports A7-A9 to Category A: Monitoring progress of MDS implementation
Added reports B1-B5 to Category B: Monitoring overall service delivery

12.49. 13/3/2018

Added reports A3-A6 to Category A: Monitoring progress of MDS implementation
Added Closing a Client’s Episode

12.50. 19/1/2018

Updated screenshots for Home, Sign-in & Passwords
Updated screenshots for Data Entry
Updated screenshots for Data Extract
Updated screenshots for Organisations
Updated screenshots for Reports
Updated screenshots for Upload
Updated screenshots for Users
Updated the question to Reporting
Edited the Reporting Users Roles
Edited Passwords Requirements to state the password email will be received from noreply@logicly.com.au

12.51. 22/12/2017

Edited Reports documentation
Edited Data Extract
Moved Data Extract out from under Reports
Edited the Reporting Users Roles

12.52. 08/12/2017

Added Dates explained for Data Extract

12.53. 20/11/2017

Edited Editing a Practitioner
Added Editing a Practitioner Key
Edited Editing a Client
Added Editing a Client Key
Edited Editing a Client’s Episode data
Added Editing an Episode Key
Edited Editing a Client’s Service Contacts for an Episode
Added Editing a Service Contact Key
Edited Editing a Client’s Outcome Collection Occasions for an Episode
Added Editing a Collection Occasion Key
Edited Adding a Client’s Outcome Collection Occasion data

12.54. 25/10/2017

Edited Deleting a Practitioner
Edited Deleting a Client
Edited Deleting an Episode
Edited Deleting a Service Contact
Edited Deleting an Outcome Collection Occasion
Added Inactive Practitioners

12.55. 23/10/2017

Edited Editing a Client

12.56. 03/10/2017

Edited Finding a user
Edited Adding a new user

12.57. 25/9/2017

Edited Viewing a user’s roles
Edited Editing a user’s roles

12.58. 25/8/2017

Edited Adding a New Client
Edited Editing a Client
Updated screenshots for Data Entry

12.59. 28/7/2017

Removed Reporting documentation
Added Reports documentation
Moved Data Extract under Reports

12.60. 20/7/2017

12.61. 11/7/2017

12.62. 30/6/2017

Added Adding a New Client
Added Editing a Client
Added Deleting a Client
Added Adding a Client’s Episode data
Added Editing a Client’s Episode data
Added Deleting an Episode
Added Adding a Client’s Service Contact data
Added Editing a Client’s Service Contacts for an Episode
Added Deleting a Service Contact
Updated screenshots for Data Entry

12.63. 14/6/2017

Added Adding a Practitioner
Added Editing a Practitioner
Added Deleting a Practitioner
Moved Finding a Practitioner under Data Entry tab
Moved Viewing a Practitioner under Data Entry tab
Moved Viewing all Organisational Users under Users tab
Moved Assigning Extra Roles to an Organisational User under Users tab

12.64. 26/5/2017

Updated screenshots for Data Entry documentation
Updated screenshots for Adding a new user
Updated screenshots for Editing a user’s roles
Updated screenshots for Viewing Upload Details
Updated screenshots for Error messages
Added Complete uploads

12.65. 18/5/2017

Added Data Entry documentation
Added Viewing a Practitioner
Added to the Users Roles section
Moved Accepting an invitation to become a PMHC MDS User under Home tab
Updated screenshots for Adding a new user
Updated screenshots for Editing a user’s roles

12.66. 15/3/2017

Updated the references of suborganisations to provider organisation

12.67. 10/3/2017

Added Adding an existing user documentation
Updated screenshots for Accepting an invitation to become a PMHC MDS User to include the Reporting role
Updated screenshots for Viewing a user’s roles to show roles at an organisation
Added screenshots for Logging In to show the pop up count down feature
Added screenshots for Uploading a file to include the organisation drop down

12.68. 24/2/2017

Added Data Extract documentation
Added Reporting documentation
Added Reporting role information to the Users Roles section
Updated screenshots for Adding a new user to include the Reporting role
Updated screenshots for Editing a user’s roles to include the Reporting role

12.69. 8/2/2017

Reorganised the documentation to separate User Guide and Frequently Asked Questions
Updated user guide for user interface changes that created sub tabs