7. Data Extract¶
If you don’t have access to the Data Extract tab and you believe you should, please contact someone in your provider organisation or provider organisation’s PHN who has the ‘User Management’ role. If you are unsure who has the ‘User Management’ role please email the PMHC Helpdesk at firstname.lastname@example.org
After navigating to the Data Extract tab, you will see a form to request and download a data extract.
You can extract a PHN’s or provider organisation’s PMHC MDS data by completing the Download Data fields in the Data Extraction tab, by following these steps:
Navigate to the Data Extract tab
If you are allowed to download data from more than one organisation you will be asked to select an organisation name
Select the name of the organisation from the drop down list
Click the first calendar icon to select the start date and then the second calendar icon to select the end date
If required, click the checkbox labelled Include data without associated dates. See Dates explained for Data Extract for more information on this checkbox
Select the appropriate file type to be downloaded
Click the blue Request button
A dialogue box will be displayed, showing that the file is being requested from the server
When the file is ready, a ‘File ready for download’ message will be displayed
Click the blue Download button
The data extract will be downloaded to your computer
The Data Extract dates are based on the Client’s Service Contact dates.
The data extract file will include all service contacts that have been recorded within the date range of the request, the associated client and episode records. It will also include ALL measures for any listed episode records.
Please note: As the query is date based, the following data will by default, not be included in the extract:
- The start date of an episode is derived from the date of the first service contact. Therefore, if an episode doesn’t have any associated service contacts, there will be no start date for the episode and they will not be included in the data extract
- Clients that don’t have any associated episodes, or who are associated with an episode with no service contacts also will not be included in the data extract
- Practitioners who are not associated with a service contact will not be included in the data extract
If you would like to include these episodes, clients and practitioners check the checkbox labelled Include data without associated dates.