12. Data Specification Change log

12.1. 26/2/2025

• Reporting arrangements

  • Inputs to help replicate system generated reports

    • Moved to https://docs.pmhc-mds.com/data-specifications.html#inputs-to-help-replicate-system-generated-reports

• Reserved Tags

  • Moved to https://docs.pmhc-mds.com/data-specifications.html#system-tags

• Test Data Sets

  • Moved to https://docs.pmhc-mds.com/third-party-developers.html#test-data-sets

12.2. 17/10/2024 - 4.0.5

• Data model and specifications

  • Record formats

    • Modality - Added response ‘5: SMS’

    • Client Gender - Link to the ABS gender standard was linking to the lastest specification. This data item is based on their 2016 standard. Updated link to point to the ABS 2016 standard.

12.3. 22/8/2024

• Data model and specifications

  • Data model

    • Updated PMHC MDS Version 4.0 combined data model to fix the direction of the relationship between Intake Episode and Intake

12.4. 8/8/2024 - 4.0.4

• Data model and specifications

  • Record formats

    • IAR-DST - Version - Updated:

    • 2.older to 2.older-adult to be consistent with the IAR-DST usage

• Reporting arrangements

  • Inputs to help replicate system generated reports

    • Added Outcome Measure Standard Deviations for 2024

12.5. 14/6/2024 - 4.0.3

Note

This was a draft specification that was published for feedback. Version 4.0.4 was implemented based on the feedback received.

• Data model and specifications

  • Record formats

    • IAR-DST - Version - Added:

    • 2.child: IAR-DST Children (5-11 years) version 2.00

    • 2.adolescent: IAR-DST Adolescent (12-17 years) version 2.00

    • 2.adult: IAR-DST Adult (18-64 years) version 2.00

    • 2.older: IAR-DST Older Adult (65 years and over) version 2.00

    • IAR-DST - Domain 1 - IAR-DST - Domain 8 - Changed the description of the values to refer to the relevant IAR-DST specification

12.6. 22/04/2024 - 4.0.2

• Data model and specifications

  • Record formats

    • Program Type - Added ‘7: Supporting Recovery’

    • Funding Source - Added ‘73: Other Government Funding - Commonwealth: Other Commonwealth’

12.7. 2/10/2023

• Data model and specifications

  • Record formats

    • Updated Participants that code 4 should only be used if there is no client/family support network involved in the session

12.8. 26/9/2023

• Reporting arrangements

  • Inputs to help replicate system generated reports

    • Added Outcome Measure Standard Deviations for 2023.

12.9. 3/5/2023

• Data model and specifications

  • Record formats

    • Confirmed that where there is a linked intake and treatment, both the Intake and Episode records must use the same:

      • Referral Date

      • Referrer Profession

      • Referrer Organisation Type

      • Suicide Referral Flag

      ie. the intake service is NOT the referrer for an episode record.

    • Updated the K10+ - Score scoring algorithm in line with https://pmhc-mds.com/communications/#/2021/08/30/notification-of-planned-K10-scoring-change/

12.10. 22/12/2022

• Changes and Upgrading from Version 2

  • Upload Specification Changes

    • Corrections to Fig. 2.1 PMHC MDS Version 2.0.0 upload columns:

      • Added No Show

      • Added IAR-DST - Domain 3

      • Corrected duration from duraction

12.11. 24/10/2022

• Data model and specifications

  • Key concepts

    • Added Concluded Intake

• Record formats

  • Added Notes to ABN pointing to documentation of the algorithm used to validate an ABN.

• Validation Rules

  • Updated Intake validation rules to change wording from ‘open intake’ to ‘intake that is not concluded’

  • Added a definition of an ‘intake that is not concluded’

12.12. 18/10/2022

• Data model and specifications

  • Download Specification Files

    • Added information about the format of the data specification files that are available for download.

12.13. 27/9/2022

• Data model and specifications

  • Record formats

    • An Intake and IAR-DST is only required for certain Program Types. Updated Intake and Measures at Intake to specify which Program Types require an Intake and IAR-DST.

12.14. 7/9/2022

• Data model and specifications

  • Record formats

    • Corrected Bushfire Recovery 2020 from Bushfire Recovery 20 in Program Type.

12.15. 5/9/2022

• Changes and Upgrading from Version 2

  • Corrected typo for Continuity of Support

12.16. 26/8/2022

• Data model and specifications

  • Record formats

    • Corrected some typos in Organisation type referred to at Episode conclusion and Referrer Organisation Type

12.17. 12/8/2022 - 4.0.1

• Validation Rules

  • Removed the validation on Intakes and Episodes enforcing that the Referral Date must not be before Organisation Start Date

12.18. 8/8/2022

• Changes and Upgrading from Version 2

  • Added Mapping HeadtoHelp Episode - Referral Out Organisation Type to Organisation Type Referred to at Intake Conclusion

12.19. 5/8/2022

• Upload specification

  • Updated example upload files

• Reserved Tags

  • Updated guidance for use of the !covid19 tag

12.20. 29/7/2022 - 4.0.0

• Changes and Upgrading from Version 2

  • Added further information to Steps required to upgrade to Version 4 uploads

• Data model and specifications

  • Data model

    • Updated data model diagrams to make Episode Organisation Path and Episode Key the primary key for Intake Episode

  • Record formats

    • Organisation type referred to at Intake conclusion is no longer required

    • Organisation type referred to at Episode conclusion is no longer required

    • Finalised domain of Program Type

    • Finalised domain of Funding Source

    • Added notes to Start Time about use of an end of day flag for service contacts uploaded in specifications prior to Version 4

    • Added notes to Referral Date about use of a missing value for episodes uploaded in specifications prior to Version 4

• Validation Rules

  • Added validation for Organisation type referred to at Intake conclusion

  • Added validation for Organisation type referred to at Episode conclusion

  • Added validation for response ‘27: Way Back Support Service’ for Funding Source

  • Added validation for Start Time about use of an end of day flag for service contacts uploaded in specifications prior to Version 4

  • Added validation for Referral Date about use of a missing value for episodes uploaded in specifications prior to Version 4

12.21. 19/7/2022

• Added Changes and Upgrading from Version 2

• Upload specification

  • Removed Funding Source from Intake example upload files

12.22. 18/7/2022 - 4.0.0-draft.3

• Data model and specifications

  • Record formats

    • Removed Psychosocial Support from Principal Focus of Treatment Plan

12.23. 12/7/2022 - 4.0.0-draft.2

• Introduction

  • Changed terminology to use treatment organisation instead of hub

• Data model and specifications

  • Data model

    • Updated data model diagrams

  • Record formats

    • Renamed ‘Intake - Funding Source’ to Program Type on Intake

    • Added Program Type to Episode

    • Removed Continuity of Support from Episode

• Upload specification

  • Updated example upload files

• Validation Rules

  • Added validation for Intake - Referral Date

12.24. 1/12/2021 - 4.0.0-draft.1

• Data model and specifications

  • Record formats

    • Added Suicide Referral Flag to Intake

    • Referral Date is required on Episode

    • Updated Funding Source - Response codes designed to allow heirarchy and grouping of the funding sources

12.25. 30/11/2021

• Data model and specifications

  • Record formats

    • Updated Funding Source - Updated response codes to start from 8 to account for 7 being used in the Wayback specification.

12.26. 25/11/2021 - Draft Version 4.0

• Data model and specifications

  • Record formats

    • Added Collection Occasion