Data entry

The HeadtoHelp Support Service Minimum Data Set is an extension of the Primary Mental Health Care Minimum Data Set (PMHC MDS); current PMHC MDS Data online User Guide for Data Entry is available to be viewed at https://docs.pmhc-mds.com/user-documentation/data-entry.html.

PMHC client data

For more detail on how to search, find, view, add, edit or delete Client PMHC data in the PMHC MDS, please visit the PMHC User Guide at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/data-entry.html#client-data.

PMHC episodes

For more detail on how to find, view, add, edit or delete Client PMHC Episode data in the PMHC MDS, please visit the PMHC User Guide at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/data-entry.html#episodes.

HeadtoHelp episodes

You can view a client’s episodes through Viewing a Client’s details available on the Data Entry tab, by following these steps:

Viewing a client’s PMHC episode

You can view a client’s HeadtoHelp episodes through viewing a client’s details available on the Data Entry tab, by following these steps:

1. Search for the client using one of the three search fields.

2. Click on the Client Key in blue displayed within the table list.

3. From the Client’s Summary tab, you can shortcut straight to an episode by clicking the Blue Episode Key displayed in the snapshot of the five most recent episodes.

4. Alternately, if you would like to view all episodes you can click on the Episode Tab. The heading for this tab displays in brackets the total number of episodes recorded in the PMHC MDS for this client at Provider Organisations for which you have access.

A table will display all the Client’s Episodes at Provider Organisations for which you have access.

A Drop down list is available to view:

• All Episodes
• Currently Open Episodes
• Closed Episodes

To view the Client’s Episode details, click the Blue Episode Key.

A page will display the Client’s PMHC Episode details.

Adding a client’s HeadtoHelp episode data

You can edit a Client’s PMHC Episode details through Viewing a client’s PMHC episode available on the Data Entry tab to add a Client’s HeadtoHelp Episode data, by following these steps:

1. Once Viewing a client’s PMHC episode.
2. From the Client’s Episode table, click the Episode Key.
3. Click Edit Details tab.
4. Click on the ‘Australian Government HeadtoHelp hubs (!covid19)’ checkbox or type !covid19 in the ‘Tags’ fields and press tab

5. Scroll to the bottom of the PMHC Episode Add the Client’s HeadtoHelp Episode details. Mandatory fields are marked with an * . (Specification HeadtoHelp Episode Data Elements)

6. Click the blue ‘Save’ button. (If you decide not to add HeadtoHelp data, you can simply navigate away from this screen)

You will receive confirmation that the Client’s Episode details have been saved, and it will now be displaying.

If you receive an error message, the data will need to be corrected before the record is saved and added to the PMHC MDS. See Validation Rules - HeadtoHelp Episode

Editing a client’s HeadtoHelp episode data

You can edit a Client’s PMHC Episode details through Viewing a client’s PMHC episode available on the Data Entry tab, by following these steps:

1. Once Viewing a client’s PMHC episode.
2. From the Client’s Episode table, click the Episode Key.
3. Click Edit Details tab.
4. Scroll to the bottom of the PMHC Episode.

Update the Client’s HeadtoHelp Episode details. Mandatory fields are marked with an * . (Specification HeadtoHelp Episode Data Elements)

5. Click the blue ‘Save’ button. (If you decide not to save changes, you can simply navigate away from this screen)

You will receive confirmation that the Client’s HeadtoHelp Episode details have been saved, and it will now be displaying these new details in the Episode View Details tab.

If you receive an error message, the data will need to be corrected before the record is saved and added to the PMHC MDS. See Validation Rules - HeadtoHelp Episode

Deleting a HeadtoHelp episode

Removing the !covid19 tag will delete a HeadtoHelp Episode, through Viewing a client’s PMHC episode available on the Data Entry tab, by following these steps:

1. Once Viewing a client’s PMHC episode.
2. From the Client’s Episode table, click the Episode Key.
3. Click Edit Details tab.
4. Uncheck the ‘Australian Government HeadtoHelp hubs (!covid19)’ checkbox or click on the cross on the !covid19 tag to remove it.

5. Click the blue ‘Save’ button.

   Any associated measures will be retained.

   

   Please note: Once the episode data is deleted, you will not be able to recover this episode data.

6. Click the red ‘Confirm’ button to delete the data. (If you decide not to delete the data, you can click the blue ‘Cancel’ button)

   

Collection Occasions

For more detail on how to find, view, add, edit or delete Client PMHC Collection Occasion data in the PMHC MDS, please visit the PMHC User Guide at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/data-entry.html#outcome-collection-occasions.

Collection Occasion Measures

For more detail on how to find, view, add, edit or delete Client PMHC Collection Occasion Measures data in the PMHC MDS, please visit the PMHC User Guide at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/data-entry.html#collection-occasion-measures.

HeadtoHelp Intake Episodes can have IAR-DST measures.

PMHC Service Contact Data

For more detail on how to search, find, view, add, edit or delete Service Contact PMHC data in the PMHC MDS, please visit the PMHC User Guide at https://docs.pmhc-mds.com/projects/user-documentation/en/latest/data-entry.html#service-contacts.

HeadtoHelp Service Contact Data

HeadtoHelp adds two extra fields to the standard PMHC Service Contact:

• HeadtoHelp Service Contact - Practitioner Category and
• HeadtoHelp Service Contact - Start Time to the standard PMHC Service Contact.

Update the Client’s Service Contact details. Mandatory fields are marked

with an * . (Specification Service Contact Data Elements and HeadtoHelp Service Contact Data Elements)