Data model and specifications

HeadtoHelp Hubs is an extension of the Primary Mental Health Care Minimum Data Set (PMHC MDS); the current PMHC MDS Data model and specification rules may apply. These are available to be viewed at https://docs.pmhc-mds.com/data-specification/index.html.

Data model

HeadtoHelp & PMHC data model

Fig. 1 HeadtoHelp data model within the PMHC MDS

Record formats

PMHC MDS record formats

As HeadtoHelp is an extension of the Primary Mental Health Care Minimum Data Set (PMHC MDS), the current PMHC MDS Data model and specification record formats are available to be viewed at https://docs.pmhc-mds.com/data-specification/data-model-and-specifications.html#record-formats.

The following fields have a restricted range of responses in the context of the intake organisation.

HeadtoHelp record formats

HeadtoHelp adds the following records on top of PMHC MDS current specifications:

When uploading PMHC clients at the same time as HeadtoHelp clients, the following records will also need to be supplied. NB. These record specifications are different to the standard PMHC specifications. The HeadtoHelp upload format separates collection occasion data into a separate Collection Occasion worksheet so that multiple measures can be collected at a single collection occasion. The HeadtoHelp upload format aligns with a future PMHC MDS Version 3.0 file format. No date has been set for the release of the PMHC MDS Version 3.0 upload file format.

Metadata

The Metadata table must be included in file uploads in order to identify the type and version of the uploaded data.

Table 1 Metadata record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Key (key) string yes A metadata key name.
Value (value) string yes The metadata value.

For this version of the specification the required content is shown in the following table:

key value
type HEADTOHELP
version 3

Provider Organisation

Same as standard PMHC MDS Provider Organisation.


Practitioner

Practitioners are managed by the hub organisations via upload or data entry. The practitioner record is the same as standard PMHC MDS Practitioner.

No practitioner records should be provided in the intake context.


Client

Clients are managed by the intake and hub organisations via upload or data entry. The client record is the same as standard PMHC MDS Client.


Episode

Episodes are managed by the intake and hub organisations via upload or data entry. The episode record is the same as standard PMHC, but there are some restrictions on Episode - Principal Focus of Treatment Plan and Episode - Completion Status in the context of the intake organisation.

Table 2 Episode record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Episode Key (episode_key) string (2,50) yes This is a number or code assigned to each episode. The Episode Key is unique and stable for each episode at the level of the organisation.
Client Key (client_key) string (2,50) yes This is a number or code assigned to each individual referred to the commissioned organisation. The client identifier is unique and stable for each individual at the level of the PMHC top level organisation.

Episode - End Date (episode_end_date)

METeOR: 614094

date The date on which an Episode of Care is formally or administratively ended
Episode - Client Consent to Anonymised Data (client_consent) string yes
1:Yes
2:No
Episode - Completion Status (episode_completion_status) string
0:Episode open
1:Episode closed - treatment concluded
2:Episode closed administratively - client could not be contacted
3:Episode closed administratively - client declined further contact
4:Episode closed administratively - client moved out of area
5:Episode closed administratively - client referred elsewhere
6:Episode closed administratively - other reason
Episode - Referral Date (referral_date) date The date the referrer made the referral.
Episode - Principal Focus of Treatment Plan (principal_focus) string yes
1:Psychological therapy
2:Low intensity psychological intervention
3:Clinical care coordination
4:Complex care package
5:Child and youth-specific mental health services
6:Indigenous-specific mental health services
7:Other
8:Psychosocial Support
Episode - GP Mental Health Treatment Plan Flag (mental_health_treatment_plan) string yes
1:Yes
2:No
3:Unknown
9:Not stated/inadequately described
Episode - Homelessness Flag (homelessness) string yes
1:Sleeping rough or in non-conventional accommodation
2:Short-term or emergency accommodation
3:Not homeless
9:Not stated / Missing

Episode - Area of usual residence, postcode (client_postcode)

METeOR: 429894

string yes The Australian postcode of the client.

Episode - Labour Force Status (labour_force_status)

METeOR: 621450

string yes
1:Employed
2:Unemployed
3:Not in the Labour Force
9:Not stated/inadequately described

Episode - Employment Participation (employment_participation)

METeOR: 269950

string yes
1:Full-time
2:Part-time
3:Not applicable - not in the labour force
9:Not stated/inadequately described

Episode - Source of Cash Income (income_source)

METeOR: 386449

string yes
0:N/A - Client aged less than 16 years
1:Disability Support Pension
2:Other pension or benefit (not superannuation)
3:Paid employment
4:Compensation payments
5:Other (e.g. superannuation, investments etc.)
6:Nil income
7:Not known
9:Not stated/inadequately described

Episode - Health Care Card (health_care_card)

METeOR: 605149

string yes
1:Yes
2:No
3:Not Known
9:Not stated
Episode - NDIS Participant (ndis_participant) string yes
1:Yes
2:No
9:Not stated/inadequately described

Episode - Marital Status (marital_status)

METeOR: 291045

string yes
1:Never married
2:Widowed
3:Divorced
4:Separated
5:Married (registered and de facto)
6:Not stated/inadequately described
Episode - Suicide Referral Flag (suicide_referral_flag) string yes
1:Yes
2:No
9:Unknown
Episode - Principal Diagnosis (principal_diagnosis) string yes
100:Anxiety disorders (ATAPS)
101:Panic disorder
102:Agoraphobia
103:Social phobia
104:Generalised anxiety disorder
105:Obsessive-compulsive disorder
106:Post-traumatic stress disorder
107:Acute stress disorder
108:Other anxiety disorder
200:Affective (Mood) disorders (ATAPS)
201:Major depressive disorder
202:Dysthymia
203:Depressive disorder NOS
204:Bipolar disorder
205:Cyclothymic disorder
206:Other affective disorder
300:Substance use disorders (ATAPS)
301:Alcohol harmful use
302:Alcohol dependence
303:Other drug harmful use
304:Other drug dependence
305:Other substance use disorder
400:Psychotic disorders (ATAPS)
401:Schizophrenia
402:Schizoaffective disorder
403:Brief psychotic disorder
404:Other psychotic disorder
501:Separation anxiety disorder
502:Attention deficit hyperactivity disorder (ADHD)
503:Conduct disorder
504:Oppositional defiant disorder
505:Pervasive developmental disorder
506:Other disorder of childhood and adolescence
601:Adjustment disorder
602:Eating disorder
603:Somatoform disorder
604:Personality disorder
605:Other mental disorder
901:Anxiety symptoms
902:Depressive symptoms
903:Mixed anxiety and depressive symptoms
904:Stress related
905:Other
999:Missing
Episode - Additional Diagnosis (additional_diagnosis) string yes
000:No additional diagnosis
100:Anxiety disorders (ATAPS)
101:Panic disorder
102:Agoraphobia
103:Social phobia
104:Generalised anxiety disorder
105:Obsessive-compulsive disorder
106:Post-traumatic stress disorder
107:Acute stress disorder
108:Other anxiety disorder
200:Affective (Mood) disorders (ATAPS)
201:Major depressive disorder
202:Dysthymia
203:Depressive disorder NOS
204:Bipolar disorder
205:Cyclothymic disorder
206:Other affective disorder
300:Substance use disorders (ATAPS)
301:Alcohol harmful use
302:Alcohol dependence
303:Other drug harmful use
304:Other drug dependence
305:Other substance use disorder
400:Psychotic disorders (ATAPS)
401:Schizophrenia
402:Schizoaffective disorder
403:Brief psychotic disorder
404:Other psychotic disorder
501:Separation anxiety disorder
502:Attention deficit hyperactivity disorder (ADHD)
503:Conduct disorder
504:Oppositional defiant disorder
505:Pervasive developmental disorder
506:Other disorder of childhood and adolescence
601:Adjustment disorder
602:Eating disorder
603:Somatoform disorder
604:Personality disorder
605:Other mental disorder
901:Anxiety symptoms
902:Depressive symptoms
903:Mixed anxiety and depressive symptoms
904:Stress related
905:Other
999:Missing
Episode - Medication - Antipsychotics (N05A) (medication_antipsychotics) string yes
1:Yes
2:No
9:Unknown
Episode - Medication - Anxiolytics (N05B) (medication_anxiolytics) string yes
1:Yes
2:No
9:Unknown
Episode - Medication - Hypnotics and sedatives (N05C) (medication_hypnotics) string yes
1:Yes
2:No
9:Unknown
Episode - Medication - Antidepressants (N06A) (medication_antidepressants) string yes
1:Yes
2:No
9:Unknown
Episode - Medication - Psychostimulants and nootropics (N06B) (medication_psychostimulants) string yes
1:Yes
2:No
9:Unknown
Episode - Referrer Profession (referrer_profession) string yes
1:General Practitioner
2:Psychiatrist
3:Obstetrician
4:Paediatrician
5:Other Medical Specialist
6:Midwife
7:Maternal Health Nurse
8:Psychologist
9:Mental Health Nurse
10:Social Worker
11:Occupational therapist
12:Aboriginal Health Worker
13:Educational professional
14:Early childhood service worker
15:Other
98:N/A - Self referral
99:Not stated
Episode - Referrer Organisation Type (referrer_organisation_type) string yes
1:General Practice
2:Medical Specialist Consulting Rooms
3:Private practice
4:Public mental health service
5:Public Hospital
6:Private Hospital
7:Emergency Department
8:Community Health Centre
9:Drug and Alcohol Service
10:Community Support Organisation NFP
11:Indigenous Health Organisation
12:Child and Maternal Health
13:Nursing Service
14:Telephone helpline
15:Digital health service
16:Family Support Service
17:School
18:Tertiary Education institution
19:Housing service
20:Centrelink
21:Other
98:N/A - Self referral
99:Not stated
Episode - Continuity of Support (continuity_of_support) string yes
1:Yes
2:No
9:Not stated/inadequately described
Episode - Tags (episode_tags) string List of tags for the episode.

HeadtoHelp Episode

See Episode for definition of an episode.

HeadtoHelp Episodes are managed by the intake and provider organisations via upload or data entry. This record has been ‘overloaded’ in that it serves a different purpose in the intake context and the hub context.

In the intake context the HeadtoHelp Episode - Intake Organisation Path and HeadtoHelp Episode - Intake Episode Key fields are required to be blank.

In the hub context, where available, the HeadtoHelp Episode - Intake Organisation Path and HeadtoHelp Episode - Intake Episode Key are specified in order to provide a link back to the intake episode.

Table 3 HeadtoHelp Episode record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Episode Key (episode_key) string (2,50) yes This is a number or code assigned to each PMHC MDS episode. The Episode Key is unique and stable for each episode at the level of the organisation. This key must link to an existing episode within the PMHC MDS.
HeadtoHelp Episode - Intake Organisation Path (intake_organisation_path) string

A sequence of colon separated Organisation Keys that fully specifies the Intake Organisation that referred the client to the hub service. In conjuctionion with the intake episode key, this allows linkage from the hub episode back to the intake episode.

This will be blank in the context of the intake organisation.

HeadtoHelp Episode - Intake Episode Key (intake_episode_key) string (2,50)

This is a number or code assigned to the intake episode organisation. The Episode Key is unique and stable for each episode at the level of the intake organisation. In conjuctionion with the intake organisation path, this allows linkage from the hub episode back to the intake episode.

This will be blank in the context of the intake organisation.

HeadtoHelp Episode - Referral Out Organisation Type (referral_out_organisation_type) string yes
0:None/Not applicable
1:General Practice
2:Medical Specialist Consulting Rooms
3:Private practice
4:Public mental health service
5:Public Hospital
6:Private Hospital
7:Emergency Department
8:Community Health Centre
9:Drug and Alcohol Service
10:Community Support Organisation NFP
11:Indigenous Health Organisation
12:Child and Maternal Health
13:Nursing Service
14:Telephone helpline
15:Digital health service
16:Family Support Service
17:School
18:Tertiary Education institution
19:Housing service
20:Centrelink
21:Other
22:HeadtoHelp Hub
23:Non HeadtoHelp Hub PHN funded service
99:Not stated

Multiple space separated values allowed


Service Contact

See Service Contact for definition of an service contact.

Service contacts are managed by the hub organisations via upload or data entry.

No service contacts should be provided in the intake context.

Table 4 Service Contact record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Service Contact Key (service_contact_key) string (2,50) yes This is a number or code assigned to each service contact. The Service Contact Key is unique and stable for each service contact at the level of the organisation.
Episode Key (episode_key) string (2,50) yes This is a number or code assigned to each episode. The Episode Key is unique and stable for each episode at the level of the organisation.
Practitioner Key (practitioner_key) string (2,50) yes A unique identifier for a practitioner within the provider organisation.

Service Contact - Date (service_contact_date)

METeOR: 494356

date yes The date of each mental health service contact between a health service provider and patient/client.
Service Contact - Type (service_contact_type) string yes
0:No contact took place
1:Assessment
2:Structured psychological intervention
3:Other psychological intervention
4:Clinical care coordination/liaison
5:Clinical nursing services
6:Child or youth specific assistance NEC
7:Suicide prevention specific assistance NEC
8:Cultural specific assistance NEC
9:Psychosocial support

Service Contact - Postcode (service_contact_postcode)

METeOR: 429894

string yes The Australian postcode where the service contact took place.
Service Contact - Modality (service_contact_modality) string yes
0:No contact took place
1:Face to Face
2:Telephone
3:Video
4:Internet-based
Service Contact - Participants (service_contact_participants) string yes
1:Individual client
2:Client group
3:Family / Client Support Network
4:Other health professional or service provider
5:Other
9:Not stated
Service Contact - Venue (service_contact_venue) string yes
1:Client’s Home
2:Service provider’s office
3:GP Practice
4:Other medical practice
5:Headspace Centre
6:Other primary care setting
7:Public or private hospital
8:Residential aged care facility
9:School or other educational centre
10:Client’s Workplace
11:Other
12:Aged care centre - non-residential
98:Not applicable (Service Contact Modality is not face to face)
99:Not stated
Service Contact - Duration (service_contact_duration) string yes
0:No contact took place
1:1-15 mins
2:16-30 mins
3:31-45 mins
4:46-60 mins
5:61-75 mins
6:76-90 mins
7:91-105 mins
8:106-120 mins
9:over 120 mins
Service Contact - Copayment (service_contact_copayment) number yes 0 - 999999.99

Service Contact - Client Participation Indicator (service_contact_participation_indicator)

METeOR: 494341

string yes
1:Yes
2:No
Service Contact - Interpreter Used (service_contact_interpreter) string yes
1:Yes
2:No
9:Not stated
Service Contact - No Show (service_contact_no_show) string yes
1:Yes
2:No
Service Contact - Final (service_contact_final) string yes
1:No further services are planned for the client in the current episode
2:Further services are planned for the client in the current episode
3:Not known at this stage
Service Contact - Tags (service_contact_tags) string List of tags for the service contact.

HeadtoHelp Service Contact

See Service Contact for definition of a service contact.

HeadtoHelp Service Contacts are managed by the hub organisations via upload or data entry.

No HeadtoHelp Service Contacts should be provided in the intake context.

Table 5 HeadtoHelp Service Contact record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Service Contact Key (service_contact_key) string (2,50) yes This is a number or code assigned to each service contact. The Service Contact Key is unique and stable for each service contact at the level of the organisation.
HeadtoHelp - Service Contact - Start Time (service_contact_start_time) time yes The start time of each mental health service contact between a health service provider and patient/client.
HeadtoHelp - Service Contact - Practitioner Category (service_contact_practitioner_category) string yes
0:None
1:Clinical Psychologist
2:General Psychologist
3:Social Worker
4:Occupational Therapist
5:Mental Health Nurse
6:Aboriginal and Torres Strait Islander Health/Mental Health Worker
7:Low Intensity Mental Health Worker
8:General Practitioner
9:Psychiatrist
10:Other Medical
11:Other
12:Psychosocial Support Worker
13:Peer Support Worker
99:Not stated

Multiple space separated values allowed


Collection Occasion

See Collection Occasion for definition of a collection occasion.

Collection occasions are managed by the intake and hub organisations via upload or data entry.

There are some restrictions on Collection Occasion - Reason in the context of the intake organisation.

Table 6 Collection Occasions record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Collection Occasion Key (collection_occasion_key) string (2,50) yes This is a number or code assigned to each collection occasion of service activities. The Collection Occasion Key is unique and stable for each collection occasion at the level of the organisation.
Episode Key (episode_key) string (2,50) yes This is a number or code assigned to each PMHC MDS episode. The Episode Key is unique and stable for each episode at the level of the organisation. This key must link to an existing episode within the PMHC MDS.
Collection Occasion - Date (collection_occasion_date) date yes The date of the collection occasion.
Collection Occasion - Reason (reason_for_collection) string yes
1:Episode start
2:Review
3:Episode end
Collection Occasion - Tags (collection_occasion_tags) string List of tags for the collection occasion.

IAR-DST Measure

IAR-DST measures are managed by the intake organisations via upload or data entry.

No IAR-DST measures should be provided in the hub context. The IAR-DST will be available from the linked intake episode.

Table 7 IAR-DST record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Measure Key (measure_key) string (2,50) yes This is a number or code assigned to each instance of a measure. The Measure Key is unique and stable for each instance of a measure at the level of the organisation.
Collection Occasion Key (collection_occasion_key) string (2,50) yes This is a number or code assigned to each collection occasion of service activity. The Collection Occasion Key is unique and stable for each collection occasion at the level of the organisation.
IAR-DST - Domain 1 - Symptom Severity and Distress (Primary Domain) (iar_dst_domain_1) string yes
0:No problem in this domain
1:Mild or sub diagnostic
2:Moderate
3:Severe
4:Very severe
IAR-DST - Domain 2 - Risk of Harm (Primary Domain) (iar_dst_domain_2) string yes
0:No identified risk in this domain
1:Low risk of harm
2:Moderate risk of harm
3:High risk of harm
4:Very high risk of harm
IAR-DST - Domain 3 - Functioning (Primary Domain) (iar_dst_domain_3) string yes
0:No problems in this domain
1:Mild impact
2:Moderate impact
3:Severe impact
4:Very severe to extreme impact
IAR-DST - Domain 4 - Impact of Co-existing Conditions (Primary Domain) (iar_dst_domain_4) string yes
0:No problem in this domain
1:Minor impact
2:Moderate impact
3:Severe impact
4:Very severe impact
IAR-DST - Domain 5 - Treatment and Recovery History (Contextual Domain) (iar_dst_domain_5) string yes
0:No prior treatment history
1:Full recovery with previous treatment
2:Moderate recovery with previous treatment
3:Minor recovery with previous treatment
4:Negligible recovery with previous treatment
IAR-DST - Domain 6 - Social and Environmental Stressors (Contextual Domain) (iar_dst_domain_6) string yes
0:No problem in this domain
1:Mildly stressful environment
2:Moderately stressful environment
3:Highly stressful environment
4:Extremely stressful environment
IAR-DST - Domain 7 - Family and Other Supports (Contextual Domain) (iar_dst_domain_7) string yes
0:Highly supported
1:Well supported
2:Limited supports
3:Minimal supports
4:No supports
IAR-DST - Domain 8 - Engagement and Motivation (Contextual Domain) (iar_dst_domain_8) string yes
0:Optimal
1:Positive
2:Limited
3:Minimal
4:Disengaged
IAR-DST - Recommended Level of Care (iar_dst_recommended_level_of_care) string yes
1:Level 1 - Self Management
1+:Level 1 or above - Review assessment on Contextual Domains to determine most appropriate placement
2:Level 2 - Low Intensity Services
2+:Level 2 or above - Review assessment on Contextual Domains to determine most appropriate placement
3:Level 3 - Moderate Intensity Services
3+:Level 3 or above - Review assessment on Contextual Domains to determine most appropriate placement
4:Level 4 - High Intensity Services
4+:Level 4 or above - Review assessment on Contextual Domains to determine most appropriate placement
5:Level 5 - Acute and Specialist Community Mental Health Services
IAR-DST - Practitioner Level of Care (iar_dst_practitioner_level_of_care) string yes
1:Level 1 - Self Management
2:Level 2 - Low Intensity Services
3:Level 3 - Moderate Intensity Services
4:Level 4 - High Intensity Services
5:Level 5 - Acute and Specialist Community Mental Health Services
9:Not stated
IAR-DST - Tags (iar_dst_tags) string List of tags for the measure.

K10+ Measure

Please note: The format for reporting the K10+ with HeadtoHelp data is different than for standard PMHC MDS as explained at HeadtoHelp Base Version.

K10+ measures are managed by the hub organisation via upload or data entry.

No K10+ measures should be provided in the intake context.

Table 8 K10+ record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Measure Key (measure_key) string (2,50) yes This is a number or code assigned to each instance of a measure. The Measure Key is unique and stable for each instance of a measure at the level of the organisation.
Collection Occasion Key (collection_occasion_key) string (2,50) yes This is a number or code assigned to each collection occasion of service activity. The Collection Occasion Key is unique and stable for each collection occasion at the level of the organisation.
K10+ - Question 1 (k10p_item1) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 2 (k10p_item2) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 3 (k10p_item3) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 4 (k10p_item4) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 5 (k10p_item5) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 6 (k10p_item6) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 7 (k10p_item7) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 8 (k10p_item8) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 9 (k10p_item9) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 10 (k10p_item10) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 11 (k10p_item11) integer yes 0 - 28, 99 = Not stated / Missing
K10+ - Question 12 (k10p_item12) integer yes 0 - 28, 99 = Not stated / Missing
K10+ - Question 13 (k10p_item13) integer yes 0 - 89, 99 = Not stated / Missing
K10+ - Question 14 (k10p_item14) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Score (k10p_score) integer yes 10 - 50, 99 = Not stated / Missing
K10+ - Tags (k10p_tags) string List of tags for the measure.

K5 Measure

Please note: The format for reporting the K5 with HeadtoHelp data is different than for standard PMHC MDS as explained at HeadtoHelp Base Version.

K5 measures are managed by the hub organisation via upload or data entry.

No K5 measures should be provided in the intake context.

Table 9 K5 record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Measure Key (measure_key) string (2,50) yes This is a number or code assigned to each instance of a measure. The Measure Key is unique and stable for each instance of a measure at the level of the organisation.
Collection Occasion Key (collection_occasion_key) string (2,50) yes This is a number or code assigned to each collection occasion of service activity. The Collection Occasion Key is unique and stable for each collection occasion at the level of the organisation.
K5 - Question 1 (k5_item1) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K5 - Question 2 (k5_item2) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K5 - Question 3 (k5_item3) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K5 - Question 4 (k5_item4) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K5 - Question 5 (k5_item5) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K5 - Score (k5_score) integer yes 5 - 25, 99 = Not stated / Missing
K5 - Tags (k5_tags) string List of tags for the measure.

SDQ Measure

Please note: The format for reporting the SDQ with HeadtoHelp data is different than for standard PMHC MDS as explained at HeadtoHelp Base Version.

SDQ measures are managed by the hub organisation via upload or data entry.

No SDQ measures should be provided in the intake context.

Table 10 SDQ record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Measure Key (measure_key) string (2,50) yes This is a number or code assigned to each instance of a measure. The Measure Key is unique and stable for each instance of a measure at the level of the organisation.
Collection Occasion Key (collection_occasion_key) string (2,50) yes This is a number or code assigned to each collection occasion of service activity. The Collection Occasion Key is unique and stable for each collection occasion at the level of the organisation.
SDQ Collection Occasion - Version (sdq_version) string yes
PC101:Parent Report Measure 4-10 yrs, Baseline version, Australian Version 1
PC201:Parent Report Measure 4-10 yrs, Follow Up version, Australian Version 1
PY101:Parent Report Measure 11-17 yrs, Baseline version, Australian Version 1
PY201:Parent Report Measure 11-17 yrs, Follow Up version, Australian Version 1
YR101:Self report Version, 11-17 years, Baseline version, Australian Version 1
YR201:Self report Version, 11-17 years, Follow Up version, Australian Version 1
SDQ - Question 1 (sdq_item1) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 2 (sdq_item2) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 3 (sdq_item3) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 4 (sdq_item4) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 5 (sdq_item5) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 6 (sdq_item6) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 7 (sdq_item7) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 8 (sdq_item8) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 9 (sdq_item9) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 10 (sdq_item10) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 11 (sdq_item11) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 12 (sdq_item12) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 13 (sdq_item13) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 14 (sdq_item14) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 15 (sdq_item15) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 16 (sdq_item16) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 17 (sdq_item17) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 18 (sdq_item18) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 19 (sdq_item19) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 20 (sdq_item20) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 21 (sdq_item21) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 22 (sdq_item22) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 23 (sdq_item23) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 24 (sdq_item24) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 25 (sdq_item25) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 26 (sdq_item26) string yes
0:No
1:Yes - minor difficulties
2:Yes - definite difficulties
3:Yes - severe difficulties
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 27 (sdq_item27) string yes
0:Less than a month
1:1-5 months
2:6-12 months
3:Over a year
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 28 (sdq_item28) string yes
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 29 (sdq_item29) string yes
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 30 (sdq_item30) string yes
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 31 (sdq_item31) string yes
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 32 (sdq_item32) string yes
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 33 (sdq_item33) string yes
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 34 (sdq_item34) string yes
0:Much worse
1:A bit worse
2:About the same
3:A bit better
4:Much better
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 35 (sdq_item35) string yes
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 36 (sdq_item36) string yes
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 37 (sdq_item37) string yes
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 38 (sdq_item38) string yes
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 39 (sdq_item39) string yes
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 40 (sdq_item40) string yes
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 41 (sdq_item41) string yes
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 42 (sdq_item42) string yes
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Emotional Symptoms Scale (sdq_emotional_symptoms) integer yes 0 - 10, 99 = Not stated / Missing
SDQ - Conduct Problem Scale (sdq_conduct_problem) integer yes 0 - 10, 99 = Not stated / Missing
SDQ - Hyperactivity Scale (sdq_hyperactivity) integer yes 0 - 10, 99 = Not stated / Missing
SDQ - Peer Problem Scale (sdq_peer_problem) integer yes 0 - 10, 99 = Not stated / Missing
SDQ - Prosocial Scale (sdq_prosocial) integer yes 0 - 10, 99 = Not stated / Missing
SDQ - Total Difficulties Score (sdq_total) integer yes 0 - 40, 99 = Not stated / Missing
SDQ - Impact Score (sdq_impact) integer yes 0 - 10, 99 = Not stated / Missing
SDQ - Tags (sdq_tags) string List of tags for the measure.

HeadtoHelp definitions

Definitions

Client Key

This is a number or code assigned to each individual referred to the commissioned organisation. The client identifier is unique and stable for each individual at the level of the PMHC top level organisation.

Field name:client_key
Data type:string (2,50)
Required:yes

Collection Occasion - Date

The date of the collection occasion.

Field name:

collection_occasion_date

Data type:

date

Required:

yes

Notes:

For Date fields, data must be recorded in compliance with the standard format used across the National Health Data Dictionary; specifically, dates must be of fixed 8 column width in the format DDMMYYYY, with leading zeros used when necessary to pad out a value. For instance, 13th March 2008 would appear as 13032008.

If the date the activity was performed is unknown, 09099999 should be used.

See Collection Occasion Current Validations for validation rules.


Collection Occasion - Reason

The reason for the collection of the service activities on the identified Collection Occasion.

Field name:

reason_for_collection

Data type:

string

Required:

yes

Domain:
1:Episode start
2:Review
3:Episode end
Notes:

Intake Context

In the intake context, only response 1 - Episode start may be used.

1 - Episode start

Refers to a service activity undertaken at the beginning of an Episode of Care. For the purposes of the PMHC MDS protocol, episodes may start at the point of first Service Contact with a new client who has not been seen previously by the organisation, or a first contact for a new Episode of Care for a client who has received services from the organisation in a previous Episode of Care that has been completed.

Hub Context

In the hub context, all responses may be used.

1 - Episode start

Refers to a service activity undertaken at the beginning of an Episode of Care. For the purposes of the PMHC MDS protocol, episodes may start at the point of first Service Contact with a new client who has not been seen previously by the organisation, or a first contact for a new Episode of Care for a client who has received services from the organisation in a previous Episode of Care that has been completed.

2 - Review

Refers to a service activity undertaken during the course of an Episode of Care that post-dates Episode Start and pre-dates Episode End. A service activity may be undertaken at Review for a number of reasons including:

  • in response to critical clinical events or changes in the client’s mental health status;
  • following a client-requested review; or
  • other situations where a review may be indicated.
3 - Episode end

Refers to the service activities collected at the end of an Episode of Care.


Collection Occasion - Tags

List of tags for the collection occasion.

Field name:

collection_occasion_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.


Collection Occasion Key

This is a number or code assigned to each collection occasion of service activities. The Collection Occasion Key is unique and stable for each collection occasion at the level of the organisation.

Field name:collection_occasion_key
Data type:string (2,50)
Required:yes
Notes:Collection occasion keys are case sensitive and must be valid unicode characters.

Episode - Additional Diagnosis

The main additional condition or complaint co-existing with the Principal Diagnosis or arising during the episode of care.

Field name:

additional_diagnosis

Data type:

string

Required:

yes

Domain:
000:No additional diagnosis
100:Anxiety disorders (ATAPS)
101:Panic disorder
102:Agoraphobia
103:Social phobia
104:Generalised anxiety disorder
105:Obsessive-compulsive disorder
106:Post-traumatic stress disorder
107:Acute stress disorder
108:Other anxiety disorder
200:Affective (Mood) disorders (ATAPS)
201:Major depressive disorder
202:Dysthymia
203:Depressive disorder NOS
204:Bipolar disorder
205:Cyclothymic disorder
206:Other affective disorder
300:Substance use disorders (ATAPS)
301:Alcohol harmful use
302:Alcohol dependence
303:Other drug harmful use
304:Other drug dependence
305:Other substance use disorder
400:Psychotic disorders (ATAPS)
401:Schizophrenia
402:Schizoaffective disorder
403:Brief psychotic disorder
404:Other psychotic disorder
501:Separation anxiety disorder
502:Attention deficit hyperactivity disorder (ADHD)
503:Conduct disorder
504:Oppositional defiant disorder
505:Pervasive developmental disorder
506:Other disorder of childhood and adolescence
601:Adjustment disorder
602:Eating disorder
603:Somatoform disorder
604:Personality disorder
605:Other mental disorder
901:Anxiety symptoms
902:Depressive symptoms
903:Mixed anxiety and depressive symptoms
904:Stress related
905:Other
999:Missing
Notes:

Additional Diagnosis gives information on conditions that are significant in terms of treatment required and resources used during the episode of care. Additional diagnoses should be interpreted as conditions that affect client management in terms of requiring any of the following:

  • Commencement, alteration or adjustment of therapeutic treatment
  • Diagnostic procedures
  • Increased clinical care and/or monitoring

Where the client one or more comorbid mental health conditions in addition to the condition coded as the Principal Diagnosis, record the main condition as the Additional Diagnosis.

The following responses have been added to allow mapping of ATAPS data to PMHC format.

  • 100: Anxiety disorders (ATAPS)
  • 200: Affective (Mood) disorders (ATAPS)
  • 300: Substance use disorders (ATAPS)
  • 400: Psychotic disorders (ATAPS)

Note: These four codes should only be used for Episodes that are migrated from ATAPS MDS sources that cannot be described by any other Diagnosis. It is expected that the majority of Episodes delivered to clients from 1st July, 2017 can be assigned to other diagnoses.

These responses will only be allowed on episodes where the original ATAPS referral date was before 1 July 2017

These responses will only be allowed on episodes with the !ATAPS flag.

For further notes on the recording of diagnosis codes see Principal Diagnosis.


Episode - Area of usual residence, postcode

The Australian postcode of the client.

Field name:

client_postcode

Data type:

string

Required:

yes

Notes:

A valid Australian postcode or 9999 if the postcode is unknown or the client has not provided sufficient information to confirm their current residential address.

The full list of Australian Postcodes can be found at Australia Post.

When collecting the postcode of a person’s usual place of residence, the ABS recommends that ‘usual’ be defined as: ‘the place where the person has or intends to live for 6 months or more, or the place that the person regards as their main residence, or where the person has no other residence, the place they currently reside.’

Postcodes are deemed valid if they are in the range 0200-0299, 0800-9999.

METeOR:

429894


Episode - Completion Status

An indication of the completion status of an Episode of Care.

Field name:

episode_completion_status

Data type:

string

Required:

no

Domain:
0:Episode open
1:Episode closed - treatment concluded
2:Episode closed administratively - client could not be contacted
3:Episode closed administratively - client declined further contact
4:Episode closed administratively - client moved out of area
5:Episode closed administratively - client referred elsewhere
6:Episode closed administratively - other reason
Notes:

Intake Context

1 - Episode closed - treatment concluded

The client has been discharged not requiring service.

5 - Episode closed administratively - client referred elsewhere

Client was referred to a clinic.

Hub Context

In order to use code 1 (Episode closed - treatment concluded) the client must have at least one service contact. All other codes may be applicable even when the client has no service contacts.

0 or Blank - Episode open

The client still requires treatment and further service contacts are required.

1 - Episode closed - treatment concluded

No further service contacts are planned as the client no longer requires treatment.

2 - Episode closed administratively - client could not be contacted

Further service contacts were planned but the client could no longer be contacted.

3 - Episode closed administratively - client declined further contact

Further service contacts were planned but the client declined further treatment.

4 - Episode closed administratively - client moved out of area

Further service contacts were planned but the client moved out of the area without a referral elsewhere. Where a client was referred somewhere else Episode Completion Status should be recorded as code 5 (Episode closed administratively - client referred elsewhere).

5 - Episode closed administratively - client referred elsewhere

Where a client still requires treatment, but a different service has been deemed appropriate or a client has moved out of the area so has moved to a different provider.

6 - Episode closed administratively - other reason

Where a client is no longer being given treatment but the reason for conclusion is not covered above.

Both Contexts

Episode Completion Status interacts with two other data items in the PMHC MDS - Service Contact - Final, and Episode End Date.

Service Contact - Final

Collection of data for Service Contacts includes a Service Contact - Final item that requires the service provider to indicate whether further Service Contacts are planned. Where this item is recorded as ‘no further services planned’, the Episode Completion Status should be recorded as code 1 (Episode closed - treatment concluded) code 3 (Episode closed administratively - client declined further contact), code 4 (Episode closed administratively - client moved out of area), or code 5 (Episode closed administratively - client referred elsewhere). Selection of coding option should be that which best describes the circumstances of the episode ending.

Episode End Date

Where a Final Service Contact is recorded Episode End Date should be recorded as the date of the final Service Contact.


Episode - Continuity of Support

Is the client a Continuity of Support Client?

Field name:

continuity_of_support

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Not stated/inadequately described
Notes:

Introduced 1 July 2019

Similar challenges to Psychosocial Support are faced with the Continuity of Support initiative. The important issues here are:

  • The proposed changes to be made for the Psychosocial Support measure should accommodate most requirements for Continuity of Support clients.
  • The one important difference is that CoS clients are a highly specific cohort – those currently in Commonwealth funded PIR, PHaMS and D2DL measures found to be ineligible for the NDIS. These clients should be readily identified.
  • CoS clients need to have a marker in the PMHC MDS data that allows the cohort to be identified for separate reporting.
1 - Yes

The person was a client of the Personal Helpers and Mentors (PHaMs), Partners In recovery (PIR) and/or Day to Day Living (D2DL) programs and has been found to be ineligible for the National Disability Insurance Scheme (NDIS).

2 - No

9 - Not stated/inadequately described

It is expected that most new clients recorded as CoS clients will have their episodes classified as Psychosocial Support.

For existing clients who have an active (not closed) episode of care who become CoS clients after 1 July 2019, there is no need to close the current episode. PHNs may however wish to change the Principal Focus of Treatment Plan to Psychosocial Support if this better reflects the overall episode goals. Alternatively, PHNs may choose to close the existing episode and commence a new episode. This decision can be made locally.

Services delivered under the new CoS arrangements should be coded as Psychosocial Support in the Service Contact Type field. This is not intended to restrict CoS clients to only Psychosocial Support services. Contact Types delivered to CoS clients can vary across the full range (e.g., they could receive psychological therapy-type service contacts). However, where services are delivered under the CoS arrangements it is essential that they be coded as Psychosocial Support contacts to enable monitoring and reporting of the new CoS measure.

As the new measure does not commence until 1 July 2019, all clients in active episodes prior to that date should be coded as ‘No’. This will be implemented by Strategic Data in the PMHC MDS as a system-wide change for all existing clients in active episodes as at 30 June 2019. Changes made to those existing clients from 1 July 2019 can then be made locally.


Episode - Employment Participation

Whether a person in paid employment is employed full-time or part-time, as represented by a code.

Field name:

employment_participation

Data type:

string

Required:

yes

Domain:
1:Full-time
2:Part-time
3:Not applicable - not in the labour force
9:Not stated/inadequately described
Notes:

Applies only to people whose labour force status is employed. (See metadata item Labour Force Status, for a definition of ‘employed’). Paid employment includes persons who performed some work for wages or salary, in cash or in kind, and persons temporarily absent from a paid employment job but who retained a formal attachment to that job.

1 - Full-time

Employed persons are working full-time if they: (a) usually work 35 hours or more in a week (in all paid jobs) or (b) although usually working less than 35 hours a week, actually worked 35 hours or more during the reference period.

2 - Part-time

Employed persons are working part-time if they usually work less than 35 hours a week (in all paid jobs) and either did so during the reference period, or were not at work in the reference period.

9 - Not stated / inadequately described

Is not to be used on primary collection forms. It is primarily for use in administrative collections when transferring data from data sets where the item has not been collected.

METeOR:

269950


Episode - End Date

The date on which an Episode of Care is formally or administratively ended

Field name:

episode_end_date

Data type:

date

Required:

no

Notes:

Intake Context

In the HeadtoHelp intake context, the Episode End Date must be recorded as the date when the referral is sent to the clinic.

Both Intake and Hub Contexts

  • The episode end date must not be before 1st January 2016.
  • The episode end date must not be in the future.

An Episode of Care may be ended in one of two ways:

  • clinically, consequent upon conclusion of treatment for the client and discharge from care; or
  • administratively (statistically), where contact with the client has been lost by the organisation prior to completion of treatment or other factors prevented treatment being completed.

Episode End Date interacts with two other data items in the PMHC MDS - Service Contact - Final, and Episode Completion Status.

Service Contact - Final

Collection of data for Service Contacts includes a Service Contact - Final item that requires the service provider to indicate whether further Service Contacts are planned. Where this item is recorded as ‘no further services planned’, the date of the final Service Contact should be recorded as the Episode End Date.

Episode Completion Status

This field should be recorded as ‘Episode closed treatment concluded’ when a Service Contact - Final is recorded. The Episode Completion Status field can also be manually recorded to allow for administrative closure of episodes (e.g., contact has been lost with a client over a prolonged period - see Episode Completion Status for additional guidance). Where an episode is closed administratively, the Episode End Date should be recorded as the date on which the organisation made the decision to close episode.

METeOR:

614094


Episode - GP Mental Health Treatment Plan Flag

An indication of whether a client has a GP mental health treatment plan. A GP should be involved in a referral where appropriate however a mental health treatment plan is not mandatory.

Field name:

mental_health_treatment_plan

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
3:Unknown
9:Not stated/inadequately described

Episode - Health Care Card

An indication of whether the person is a current holder of a Health Care Card that entitles them to arrange of concessions for Government funded health services.

Field name:

health_care_card

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
3:Not Known
9:Not stated
Notes:

Details on the Australian Government Health Care Card are available at: https://www.humanservices.gov.au/customer/services/centrelink/health-care-card

METeOR:

605149


Episode - Homelessness Flag

An indication of whether the client has been homeless in the 4 weeks prior to the current service episode.

Field name:

homelessness

Data type:

string

Required:

yes

Domain:
1:Sleeping rough or in non-conventional accommodation
2:Short-term or emergency accommodation
3:Not homeless
9:Not stated / Missing
Notes:
1 - Sleeping rough or in non-conventional accommodation

Includes sleeping on the streets, in a park, in cars or railway carriages, under bridges or other similar ‘rough’ accommodation

2 - Short-term or emergency accommodation

Includes sleeping in short-term accommodation, emergency accommodation, due to a lack of other options. This may include refuges; crisis shelters; couch surfing; living temporarily with friends and relatives; insecure accommodation on a short term basis; emergency accommodation arranged in hotels, motels etc by a specialist homelessness agency.

3 - Not homeless

Includes sleeping in own accommodation/rental accommodation or living with friends or relatives on a stable, long term basis

9 - Not stated / Missing

Not stated / Missing

Select the code that best fits the client’s sleeping arrangements over the preceding 4 weeks. Where multiple options apply (e.g., client has experienced more than one of the sleeping arrangements over the previous 4 weeks) the following coding hierarchy should be followed:

  • If code 1 applied at any time over the 4 week period, code 1
  • If code 2 but not code 1 applied at any time over the 4 week period, code 2
  • Otherwise Code 3 applies

Episode Key

This is a number or code assigned to each episode. The Episode Key is unique and stable for each episode at the level of the organisation.

Field name:

episode_key

Data type:

string (2,50)

Required:

yes

Notes:

Episode Keys must be generated by the organisation to be unique at the provider organisation level and must persist across time. Creation of episode keys in this way allows clients to be merged (where duplicate Client Keys have been identified) without having to re-allocate episode identifiers since they can never clash.

A recommended approach for the creation of Episode Keys is to compute random UUIDs.


Episode - Labour Force Status

The self-reported status the person currently has in being either in the labour force (employed/unemployed) or not in the labour force, as represented by a code.

Field name:

labour_force_status

Data type:

string

Required:

yes

Domain:
1:Employed
2:Unemployed
3:Not in the Labour Force
9:Not stated/inadequately described
Notes:
1 - Employed

Employed persons are those aged 15 years and over who met one of the following criteria during the reference week:

  • Worked for one hour or more for pay, profit, commission or payment in kind, in a job or business or son a farm (employees and owner managers of incorporated or unincorporated enterprises).
  • Worked for one hour or more without pay in a family business or on a farm (contributing family workers).
  • Were employees who had a job but were not at work and were:
    • away from work for less than four weeks up to the end of the reference week; or
    • away from work for more than four weeks up to the end of the reference week and
    • received pay for some or all of the four week period to the end of the reference week; or
    • away from work as a standard work or shift arrangement; or
    • on strike or locked out; or
    • on workers’ compensation and expected to return to their job.
  • Were owner managers who had a job, business or farm, but were not at work.
2 - Unemployed

Unemployed persons are those aged 15 years and over who were not employed during the reference week, and:

  • had actively looked for full time or part time work at any time in the four weeks up to the end of the reference week and were available for work in the reference week; or
  • were waiting to start a new job within four weeks from the end of the reference week and could have started in the reference week if the job had been available then.

Actively looked for work includes:

  • written, telephoned or applied to an employer for work;
  • had an interview with an employer for work;
  • answered an advertisement for a job;
  • checked or registered with a Job Services Australia provider or any other employment agency;
  • taken steps to purchase or start your own business;
  • advertised or tendered for work; and
  • contacted friends or relatives in order to obtain work.
3 - Not in the labour force

Persons not in the labour force are those aged 15 years and over who were not in the categories employed or unemployed, as defined, during the reference week. They include people who undertook unpaid household duties or other voluntary work only, were retired, voluntarily inactive and those permanently unable to work.

METeOR:

621450


Episode - Marital Status

A person’s current relationship status in terms of a couple relationship or, for those not in a couple relationship, the existence of a current or previous registered marriage, as represented by a code.

Field name:

marital_status

Data type:

string

Required:

yes

Domain:
1:Never married
2:Widowed
3:Divorced
4:Separated
5:Married (registered and de facto)
6:Not stated/inadequately described
Notes:

Refers to the current marital status of a person.

2 - Widowed

This code usually refers to registered marriages but when self-reported may also refer to de facto marriages.

4 - Separated

This code refers to registered marriages but when self-reported may also refer to de facto marriages.

5 - Married (registered and de facto)

Includes people who have been divorced or widowed but have since re-married, and should be generally accepted as applicable to all de facto couples, including of the same sex.

6 - Not stated/inadequately described

This code is not for use on primary collection forms. It is primarily for use in administrative collections when transferring data from data sets where the item has not been collected.

METeOR:

291045


Episode - Medication - Antidepressants (N06A)

Whether the client is taking prescribed antidepressants for a mental health condition as assessed at intake assessment, as represented by a code.

Field name:

medication_antidepressants

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Unknown
Notes:

The N06A class of drugs a therapeutic subgroup of the Anatomical Therapeutic Chemical Classification System, a system of alphanumeric codes developed by the World Health Organisation (WHO) for the classification of drugs and other medical products. It covers drugs designed for the depressive disorders.

Details of drugs included in the category can be found here: http://www.whocc.no/atc_ddd_index/?code=N06A


Episode - Medication - Antipsychotics (N05A)

Whether the client is taking prescribed antipsychotics for a mental health condition as assessed at intake assessment, as represented by a code.

Field name:

medication_antipsychotics

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Unknown
Notes:

The N05A class of drugs a therapeutic subgroup of the Anatomical Therapeutic Chemical Classification System, a system of alphanumeric codes developed by the World Health Organisation (WHO) for the classification of drugs and other medical products. It covers drugs designed for the treatment of psychotic disorders.

Details of drugs included in the category can be found here: http://www.whocc.no/atc_ddd_index/?code=N05A


Episode - Medication - Anxiolytics (N05B)

Whether the client is taking prescribed anxiolytics for a mental health condition as assessed at intake assessment, as represented by a code.

Field name:

medication_anxiolytics

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Unknown
Notes:

The N05B class of drugs a therapeutic subgroup of the Anatomical Therapeutic Chemical Classification System, a system of alphanumeric codes developed by the World Health Organisation (WHO) for the classification of drugs and other medical products. It covers drugs designed for the treatment of disorders associated with anxiety and tension.

Details of drugs included in the category can be found here: http://www.whocc.no/atc_ddd_index/?code=N05B


Episode - Medication - Hypnotics and sedatives (N05C)

Whether the client is taking prescribed hypnotics and sedatives for a mental health condition as assessed at intake assessment, as represented by a code.

Field name:

medication_hypnotics

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Unknown
Notes:

The N05C class of drugs a therapeutic subgroup of the Anatomical Therapeutic Chemical Classification System, a system of alphanumeric codes developed by the World Health Organisation (WHO) for the classification of drugs and other medical products. It covers drugs designed to have mainly sedative or hypnotic actions. Hypnotic drugs are used to induce sleep and treat severe insomnia. Sedative drugs are prescribed to reduce excitability or anxiety.

Details of drugs included in the category can be found here: http://www.whocc.no/atc_ddd_index/?code=N05C


Episode - Medication - Psychostimulants and nootropics (N06B)

Whether the client is taking prescribed psychostimulants and nootropics for a mental health condition as assessed at intake assessment, as represented by a code.

Field name:

medication_psychostimulants

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Unknown
Notes:

The N06B class of drugs a therapeutic subgroup of the Anatomical Therapeutic Chemical Classification System, a system of alphanumeric codes developed by the World Health Organisation (WHO) for the classification of drugs and other medical products. It covers drugs designed to attention-deficit hyperactivity disorder (ADHD) and to improve impaired cognitive abilities.

Details of drugs included in the category can be found here: http://www.whocc.no/atc_ddd_index/?code=N06B


Episode - NDIS Participant

Is the client a participant in the National Disability Insurance Scheme?, as represented by a code.

Field name:

ndis_participant

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Not stated/inadequately described

Episode - Principal Diagnosis

The Principal Diagnosis is the diagnosis established after study to be chiefly responsible for occasioning the client’s care during the current Episode of Care.

Field name:

principal_diagnosis

Data type:

string

Required:

yes

Domain:
100:Anxiety disorders (ATAPS)
101:Panic disorder
102:Agoraphobia
103:Social phobia
104:Generalised anxiety disorder
105:Obsessive-compulsive disorder
106:Post-traumatic stress disorder
107:Acute stress disorder
108:Other anxiety disorder
200:Affective (Mood) disorders (ATAPS)
201:Major depressive disorder
202:Dysthymia
203:Depressive disorder NOS
204:Bipolar disorder
205:Cyclothymic disorder
206:Other affective disorder
300:Substance use disorders (ATAPS)
301:Alcohol harmful use
302:Alcohol dependence
303:Other drug harmful use
304:Other drug dependence
305:Other substance use disorder
400:Psychotic disorders (ATAPS)
401:Schizophrenia
402:Schizoaffective disorder
403:Brief psychotic disorder
404:Other psychotic disorder
501:Separation anxiety disorder
502:Attention deficit hyperactivity disorder (ADHD)
503:Conduct disorder
504:Oppositional defiant disorder
505:Pervasive developmental disorder
506:Other disorder of childhood and adolescence
601:Adjustment disorder
602:Eating disorder
603:Somatoform disorder
604:Personality disorder
605:Other mental disorder
901:Anxiety symptoms
902:Depressive symptoms
903:Mixed anxiety and depressive symptoms
904:Stress related
905:Other
999:Missing
Notes:

Diagnoses are grouped into 7 major categories:

  • 1xx - Anxiety disorders
  • 2xx - Affective (Mood) disorders
  • 3xx - Substance use disorders
  • 4xx - Psychotic disorder
  • 5xx - Disorders with onset usually occurring in childhood and adolescence not listed elsewhere
  • 6xx - Other mental disorder
  • 9xx - No formal mental disorder but subsyndromal problem

The Principal Diagnosis should be determined by the treating or supervising clinical practitioner who is responsible for providing, or overseeing, services delivered to the client during their current episode of care. Each episode of care must have a Principal Diagnosis recorded and may have an Additional Diagnoses. In some instances the client’s Principal Diagnosis may not be clear at initial contact and require a period of contact before a reliable diagnosis can be made. If a client has more than one diagnosis, the Principal Diagnosis should reflect the main presenting problem. Any secondary diagnosis should be recorded under the Additional Diagnosis field.

The coding options developed for the PMHC MDS have been selected to balance comprehensiveness and brevity. They comprise a mix of the most prevalent mental disorders in the Australian adult, child and adolescent population, supplemented by less prevalent conditions that may be experienced by clients of PHN-commissioned mental health services. The diagnosis options are based on an abbreviated set of clinical terms and groupings specified in the Diagnostic and Statistical Manual of Mental Disorders Fourth Edition (DSM-IV-TR). These code list summarises the approximate 300 unique mental health disorder codes in the full DSM-IV to a set to 9 major categories, and 37 individual codes. Diagnoses are grouped under higher level categories, based on the DSM-IV. Code numbers have been assigned specifically for the PMHC MDS to create a logical ordering but are capable of being mapped to both DSM-IV and ICD-10 codes.

Options for recording Principal Diagnosis include the broad category ‘No formal mental disorder but subsyndromal problem’ (codes commencing with 9). These codes should be used for clients who present with problems that do not meet threshold criteria for a formal diagnosis - for example, people experiencing subsyndromal symptoms who may be at risk of progressing to a more severe symptom level.

Reference: Diagnostic and Statistical Manual of Mental Disorders, Fourth Edition, Text Revision. Copyright 2000 American Psychiatric Association.

The following responses have been added to allow mapping of ATAPS data to PMHC format.

  • 100: Anxiety disorders (ATAPS)
  • 200: Affective (Mood) disorders (ATAPS)
  • 300: Substance use disorders (ATAPS)
  • 400: Psychotic disorders (ATAPS)

Note: These four codes should only be used for Episodes that are migrated from ATAPS MDS sources that cannot be described by any other Diagnosis. It is expected that the majority of Episodes delivered to clients from 1st July, 2017 can be assigned to other diagnoses.

These responses will only be allowed on episodes where the original ATAPS referral date was before 1 July 2017

These responses will only be allowed on episodes with the !ATAPS flag.


Episode - Principal Focus of Treatment Plan

The range of activities that best describes the overall services intended to be delivered to the client throughout the course of the episode. For most clients, this will equate to the activities that account for most time spent by the service provider.

Field name:

principal_focus

Data type:

string

Required:

yes

Domain:
1:Psychological therapy
2:Low intensity psychological intervention
3:Clinical care coordination
4:Complex care package
5:Child and youth-specific mental health services
6:Indigenous-specific mental health services
7:Other
8:Psychosocial Support
Notes:

Describes the main focus of the services to be delivered to the client for the current Episode of Care.

Both Intake and Hub Contexts

7 - Other

Only this response should be used for either HeadtoHelp Intake or Hub episodes


Episode - Referral Date

The date the referrer made the referral.

Field name:

referral_date

Data type:

date

Required:

no

Notes:

For Date fields, data must be recorded in compliance with the standard format used across the National Health Data Dictionary; specifically, dates must be of fixed 8 column width in the format DDMMYYYY, with leading zeros used when necessary to pad out a value. For instance, 13th March 2008 would appear as 13032008.

  • The referral date must not be before 1st January 2014.
  • The referral date must not be in the future.

Episode - Referrer Organisation Type

Type of organisation in which the referring professional is based.

Field name:

referrer_organisation_type

Data type:

string

Required:

yes

Domain:
1:General Practice
2:Medical Specialist Consulting Rooms
3:Private practice
4:Public mental health service
5:Public Hospital
6:Private Hospital
7:Emergency Department
8:Community Health Centre
9:Drug and Alcohol Service
10:Community Support Organisation NFP
11:Indigenous Health Organisation
12:Child and Maternal Health
13:Nursing Service
14:Telephone helpline
15:Digital health service
16:Family Support Service
17:School
18:Tertiary Education institution
19:Housing service
20:Centrelink
21:Other
98:N/A - Self referral
99:Not stated
Notes:

Medical Specialist Consulting Rooms includes private medical practitioner rooms in public or private hospital or other settings.

Public mental health service refers to a state- or territory-funded specialised mental health services (i.e., specialised mental health care delivered in public acute and psychiatric hospital settings, community mental health care services, and s specialised residential mental health care services).

Not applicable should only be selected in instances of Self referral.


Episode - Referrer Profession

Profession of the provider who referred the client.

Field name:

referrer_profession

Data type:

string

Required:

yes

Domain:
1:General Practitioner
2:Psychiatrist
3:Obstetrician
4:Paediatrician
5:Other Medical Specialist
6:Midwife
7:Maternal Health Nurse
8:Psychologist
9:Mental Health Nurse
10:Social Worker
11:Occupational therapist
12:Aboriginal Health Worker
13:Educational professional
14:Early childhood service worker
15:Other
98:N/A - Self referral
99:Not stated
Notes:

New arrangements for some services delivered in primary mental health care allows clients to refer themselves for treatment. Therefore, ‘Self’ is a response option included within ‘Referrer profession’.


Episode - Source of Cash Income

The source from which a person derives the greatest proportion of his/her income, as represented by a code.

Field name:

income_source

Data type:

string

Required:

yes

Domain:
0:N/A - Client aged less than 16 years
1:Disability Support Pension
2:Other pension or benefit (not superannuation)
3:Paid employment
4:Compensation payments
5:Other (e.g. superannuation, investments etc.)
6:Nil income
7:Not known
9:Not stated/inadequately described
Notes:

This data standard is not applicable to person’s aged less than 16 years.

This item refers to the source by which a person derives most (equal to or greater than 50%) of his/her income. If the person has multiple sources of income and none are equal to or greater than 50%, the one which contributes the largest percentage should be counted.

This item refers to a person’s own main source of income, not that of a partner or of other household members. If it is difficult to determine a ‘main source of income’ over the reporting period (i.e. it may vary over time) please report the main source of income during the reference week.

Code 7 ‘Not known’ should only be recorded when it has not been possible for the service user or their carer/family/advocate to provide the information (i.e. they have been asked but do not know).

METeOR:

386449


Episode - Suicide Referral Flag

Identifies those individuals where a recent history of suicide attempt, or suicide risk, was a factor noted in the referral that underpinned the person’s needs for assistance at entry to the episode, as represented by a code.

Field name:

suicide_referral_flag

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Unknown

Episode - Tags

List of tags for the episode.

Field name:

episode_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.


HeadtoHelp Episode - Intake Episode Key

This is a number or code assigned to the intake episode organisation. The Episode Key is unique and stable for each episode at the level of the intake organisation. In conjuctionion with the intake organisation path, this allows linkage from the hub episode back to the intake episode.

This will be blank in the context of the intake organisation.

Field name:

intake_episode_key

Data type:

string (2,50)

Required:

no

Notes:

This field should only be completed for an episode at the hub provider organisation. It should be left blank for an episode at an intake organisation.

This information must be included with the other referral information provided to the Hub by the Intake organisation.

Episode Keys must be generated by the organisation to be unique at the provider organisation level and must persist across time. Creation of episode keys in this way allows clients to be merged (where duplicate Client Keys have been identified) without having to re-allocate episode identifiers since they can never clash.

A recommended approach for the creation of Episode Keys is to compute random UUIDs.


HeadtoHelp Episode - Intake Organisation Path

A sequence of colon separated Organisation Keys that fully specifies the Intake Organisation that referred the client to the hub service. In conjuctionion with the intake episode key, this allows linkage from the hub episode back to the intake episode.

This will be blank in the context of the intake organisation.

Field name:

intake_organisation_path

Data type:

string

Required:

no

Notes:

This field should only be completed for an episode at the hub provider organisation. It should be left blank for an episode at an intake organisation.

This field is a combination of the Organisation Key of the Intake Organisation’s Primary Health Network(PHN) and the Intake Organisation’s Organisation Key separated by a colon.

This information must be included with the other referral information provided to the Hub by the Intake organisation.


HeadtoHelp Episode - Referral Out Organisation Type

Type of organisation to which the client is being referred.

Field name:

referral_out_organisation_type

Data type:

string

Required:

yes

Domain:
0:None/Not applicable
1:General Practice
2:Medical Specialist Consulting Rooms
3:Private practice
4:Public mental health service
5:Public Hospital
6:Private Hospital
7:Emergency Department
8:Community Health Centre
9:Drug and Alcohol Service
10:Community Support Organisation NFP
11:Indigenous Health Organisation
12:Child and Maternal Health
13:Nursing Service
14:Telephone helpline
15:Digital health service
16:Family Support Service
17:School
18:Tertiary Education institution
19:Housing service
20:Centrelink
21:Other
22:HeadtoHelp Hub
23:Non HeadtoHelp Hub PHN funded service
99:Not stated

Multiple space separated values allowed

Notes:

Medical Specialist Consulting Rooms includes private medical practitioner rooms in public or private hospital or other settings.

Public mental health service refers to a state- or territory-funded specialised mental health services (i.e., specialised mental health care delivered in public acute and psychiatric hospital settings, community mental health care services, and s specialised residential mental health care services).

Not applicable should only be selected in instances of Self referral.


HeadtoHelp - Service Contact - Practitioner Category

The types or categories of the practitioners, as represented by a set of codes.

Field name:

service_contact_practitioner_category

Data type:

string

Required:

yes

Domain:
0:None
1:Clinical Psychologist
2:General Psychologist
3:Social Worker
4:Occupational Therapist
5:Mental Health Nurse
6:Aboriginal and Torres Strait Islander Health/Mental Health Worker
7:Low Intensity Mental Health Worker
8:General Practitioner
9:Psychiatrist
10:Other Medical
11:Other
12:Psychosocial Support Worker
13:Peer Support Worker
99:Not stated

Multiple space separated values allowed

Notes:

Practitioner Category is a multi choice field which allows the type of professionals used in multidisciplinary teams to be recorded against a contact.

The Practitioner Category field is in addition to the standard PHMC MDS field for identifying a specific practitioner. The standard model only allows a single practitioner to be recorded against a contact. The extended process still requires identification of a single practitioner (intended to be the ‘main’ one) but also allows capturing the discipline(s) of other practitioners who might be involved. The discipline (practitioner type) of the main practitioner is already stored on an existing table and does not need to be added to the new practitioner categories field.


HeadtoHelp - Service Contact - Start Time

The start time of each mental health service contact between a health service provider and patient/client.

Field name:service_contact_start_time
Data type:time
Required:yes
Notes:Notes: Indicates the time at which the Service Contact began. Time should be recorded in 24-hour time in the format HH:MM. Leading zeroes are accepted but not required. For example, 8:30 in the morning could be 8:30 or 08:30 and 3:45 in the afternoon would be 15:45.

IAR-DST - Domain 1 - Symptom Severity and Distress (Primary Domain)

An initial assessment should examine severity of symptoms, distress and previous history of mental illness. Severity of current symptoms and associated levels of distress are important factors in assigning a level of care and making a referral decision. Assessing changes in symptom severity and distress also forms an important part of outcome monitoring.

Field name:

iar_dst_domain_1

Data type:

string

Required:

yes

Domain:
0:No problem in this domain
1:Mild or sub diagnostic
2:Moderate
3:Severe
4:Very severe
Notes:

Please refer to IAR-DST Domain 1 - Symptom Severity and Distress (Primary Domain)


IAR-DST - Domain 2 - Risk of Harm (Primary Domain)

An initial assessment should include an evaluation of risk to determine a person’s potential for harm to self or others. Results from this assessment are of fundamental importance in deciding the appropriate level of care required.

Field name:

iar_dst_domain_2

Data type:

string

Required:

yes

Domain:
0:No identified risk in this domain
1:Low risk of harm
2:Moderate risk of harm
3:High risk of harm
4:Very high risk of harm
Notes:

Please refer to IAR-DST Domain 2 - Risk of Harm (Primary Domain)


IAR-DST - Domain 3 - Functioning (Primary Domain)

An initial assessment should consider functional impairment caused by or exacerbated by the mental health condition. While other types of disabilities may play a role in determining what types of support services may be required, they should generally not be considered in determining mental health intervention intensity within a stepped care continuum.

Field name:

iar_dst_domain_3

Data type:

string

Required:

yes

Domain:
0:No problems in this domain
1:Mild impact
2:Moderate impact
3:Severe impact
4:Very severe to extreme impact
Notes:

Please refer to IAR-DST Domain 3 - Functioning (Primary Domain)


IAR-DST - Domain 4 - Impact of Co-existing Conditions (Primary Domain)

Increasingly, individuals are experiencing and managing multi-morbidity (coexistence of multiple conditions including chronic disease). An initial assessment should specifically examine the presence of other concurrent health conditions that contribute to (or have the potential to contribute to) increased severity of mental health problems and/or compromises the person’s ability to participate in the recommended treatment.

Field name:

iar_dst_domain_4

Data type:

string

Required:

yes

Domain:
0:No problem in this domain
1:Minor impact
2:Moderate impact
3:Severe impact
4:Very severe impact
Notes:

Please refer to IAR-DST Domain 4 - Impact of Co-existing Conditions (Primary Domain)


IAR-DST - Domain 5 - Treatment and Recovery History (Contextual Domain)

This initial assessment domain should explore the individual’s relevant treatment history and their response to previous treatment. Response to previous treatment is a reasonable predictor of future treatment need and is particularly important when determining appropriateness of lower intensity services.

Field name:

iar_dst_domain_5

Data type:

string

Required:

yes

Domain:
0:No prior treatment history
1:Full recovery with previous treatment
2:Moderate recovery with previous treatment
3:Minor recovery with previous treatment
4:Negligible recovery with previous treatment
Notes:

Please refer to IAR-DST Domain 5 - Treatment and Recovery History (Contextual Domain)


IAR-DST - Domain 6 - Social and Environmental Stressors (Contextual Domain)

This initial assessment domain should consider how the person’s environment might contribute to the onset or maintenance of a mental health condition. Significant situational or social complexities can lead to increased condition severity and/or compromise ability to participate in the recommended treatment. Unresolved situational or social complexities can limit the likely benefit of treatment. Furthermore, understanding the complexities experienced by the individual (with carer/support person perspectives if available), may alter the type of service offered, or indicate that additional service referrals may be required (e.g., a referral to an emergency housing provider).

Field name:

iar_dst_domain_6

Data type:

string

Required:

yes

Domain:
0:No problem in this domain
1:Mildly stressful environment
2:Moderately stressful environment
3:Highly stressful environment
4:Extremely stressful environment
Notes:

Please refer to IAR-DST Domain 6 - Social and Environmental Stressors (Contextual Domain)


IAR-DST - Domain 7 - Family and Other Supports (Contextual Domain)

This initial assessment domain should consider whether informal supports are present and their potential to contribute to recovery. A lack of supports might contribute to the onset or maintenance of the mental health condition and/or compromise ability to participate in the recommended treatment.

Field name:

iar_dst_domain_7

Data type:

string

Required:

yes

Domain:
0:Highly supported
1:Well supported
2:Limited supports
3:Minimal supports
4:No supports
Notes:

Please refer to IAR-DST Domain 7 - Family and Other Supports (Contextual Domain)


IAR-DST - Domain 8 - Engagement and Motivation (Contextual Domain)

This initial assessment domain should explore the person’s understanding of the mental health condition and their willingness to engage in or accept treatment.

Field name:

iar_dst_domain_8

Data type:

string

Required:

yes

Domain:
0:Optimal
1:Positive
2:Limited
3:Minimal
4:Disengaged
Notes:

Please refer to IAR-DST Domain 8 - Engagement and Motivation (Contextual Domain)


IAR-DST - Practitioner Level of Care

The individualised level of care assessed by the practitioner for the referral

Field name:

iar_dst_practitioner_level_of_care

Data type:

string

Required:

yes

Domain:
1:Level 1 - Self Management
2:Level 2 - Low Intensity Services
3:Level 3 - Moderate Intensity Services
4:Level 4 - High Intensity Services
5:Level 5 - Acute and Specialist Community Mental Health Services
9:Not stated
Notes:

Please refer to IAR-DST Levels of Care

This field was added on 25/2/2021. IAR-DST data entered into the PMHC-MDS before 25/2/2021 will have the Practitioner Level of Care set to 9: Missing. All data entered after 25/2/2021 must use responses 1-5.


IAR-DST - Tags

List of tags for the measure.

Field name:

iar_dst_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.


Key

A metadata key name.

Field name:key
Data type:string
Required:yes

K5 - Question 1

In the last 4 weeks, about how often did you feel nervous?

Field name:

k5_item1

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


K5 - Question 2

In the last 4 weeks, about how often did you feel without hope?

Field name:

k5_item2

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


K5 - Question 3

In the last 4 weeks, about how often did you feel restless or jumpy?

Field name:

k5_item3

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


K5 - Question 4

In the last 4 weeks, about how often did you feel everything was an effort?

Field name:

k5_item4

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


K5 - Question 5

In the last 4 weeks, about how often did you feel so sad that nothing could cheer you up?

Field name:

k5_item5

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


K5 - Score

The overall K5 score.

Field name:

k5_score

Data type:

integer

Required:

yes

Domain:

5 - 25, 99 = Not stated / Missing

Notes:

The K5 Total score is based on the sum of K5 item 1 through 5 (range: 5-25).

The Total score is computed as the sum of the item scores. If any item has not been completed (that is, has not been coded 1, 2, 3, 4, 5), it is excluded from the calculation and not counted as a valid item. If any item is missing, the Total Score is set as missing.

For the Total score, the missing value used should be 99.

When reporting individual item scores use ‘99 - Not stated / Missing’


K5 - Tags

List of tags for the measure.

Field name:

k5_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.


K10+ - Question 1

In the past 4 weeks, about how often did you feel tired out for no good reason?

Field name:

k10p_item1

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


K10+ - Question 2

In the past 4 weeks, about how often did you feel nervous?

Field name:

k10p_item2

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


K10+ - Question 3

In the past 4 weeks, about how often did you feel so nervous that nothing could calm you down?

Field name:

k10p_item3

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


K10+ - Question 4

In the past 4 weeks, how often did you feel hopeless?

Field name:

k10p_item4

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


K10+ - Question 5

In the past 4 weeks, how often did you feel restless or fidgety?

Field name:

k10p_item5

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


K10+ - Question 6

In the past 4 weeks, how often did you feel so restless you could not sit still?

Field name:

k10p_item6

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


K10+ - Question 7

In the past 4 weeks, how often did you feel depressed?

Field name:

k10p_item7

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


K10+ - Question 8

In the past 4 weeks, how often did you feel that everything was an effort?

Field name:

k10p_item8

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


K10+ - Question 9

In the past 4 weeks, how often did you feel so sad that nothing could cheer you up?

Field name:

k10p_item9

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


K10+ - Question 10

In the past 4 weeks, how often did you feel worthless?

Field name:

k10p_item10

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


K10+ - Question 11

In the past four weeks, how many days were you totally unable to work, study or manage your day to day activities because of these feelings?

Field name:k10p_item11
Data type:integer
Required:yes
Domain:0 - 28, 99 = Not stated / Missing
Notes:When the client’s responses to Q1-10 are all recorded as 1 ‘None of the time’, they are not required to answer questions 11-14. Where this question has not been answered a response of ‘99 - Not stated / Missing’ should be selected.

K10+ - Question 12

Aside from those days, in the past four weeks, how many days were you able to work or study or manage your day to day activities, but had to cut down on what you did because of these feelings?

Field name:k10p_item12
Data type:integer
Required:yes
Domain:0 - 28, 99 = Not stated / Missing
Notes:When the client’s responses to Q1-10 are all recorded as 1 ‘None of the time’, they are not required to answer questions 11-14. Where this question has not been answered a response of ‘99 - Not stated / Missing’ should be selected.

K10+ - Question 13

In the past four weeks, how many times have you seen a doctor or any other health professional about these feelings?

Field name:k10p_item13
Data type:integer
Required:yes
Domain:0 - 89, 99 = Not stated / Missing
Notes:When the client’s responses to Q1-10 are all recorded as 1 ‘None of the time’, they are not required to answer questions 11-14. Where this question has not been answered a response of ‘99 - Not stated / Missing’ should be selected.

K10+ - Question 14

In the past four weeks, how often have physical health problems been the main cause of these feelings?

Field name:

k10p_item14

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When the client’s responses to Q1-10 are all recorded as 1 ‘None of the time’, they are not required to answer questions 11-14. Where this question has not been answered a response of ‘99 - Not stated / Missing’ should be selected.


K10+ - Score

The overall K10 score.

Field name:

k10p_score

Data type:

integer

Required:

yes

Domain:

10 - 50, 99 = Not stated / Missing

Notes:

The K10 Total score is based on the sum of K10 item 01 through 10 (range: 10-50). Items 11 through 14 are excluded from the total because they are separate measures of disability associated with the problems referred to in the preceding ten items.

The Total score is computed as the sum of the scores for items 1 to 10. If any item has not been completed (that is, has not been coded 1, 2, 3, 4, 5), it is excluded from the total with the proviso that a competed K10 with more than one missing item is regarded as invalid.

If more than one item of items 1 to 10 are missing, the Total Score is set as missing. Where this is the case, the missing value used should be 99.

When reporting individual item scores use ‘99 - Not stated / Missing’.


K10+ - Tags

List of tags for the measure.

Field name:

k10p_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.


Measure Key

This is a number or code assigned to each instance of a measure. The Measure Key is unique and stable for each instance of a measure at the level of the organisation.

Field name:measure_key
Data type:string (2,50)
Required:yes
Notes:Measure keys are case sensitive and must be valid unicode characters.

Organisation Path

A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.

Field name:

organisation_path

Data type:

string

Required:

yes

Notes:

A combination of the Primary Health Network’s (PHN’s) Organisation Key and the Provider Organisation’s Organisation Key separated by a colon.

Here is an example organisation structure showing the Organisation Path for each organisation:

Organisation Key Organisation Name Organisation Type Commissioning Organisation Organisation Path
PHN999 Test PHN Primary Health Network None PHN999
PO101 Test Provider Organisation Private Allied Health Professional Practice PHN999 PHN999:PO101

Practitioner Key

A unique identifier for a practitioner within the provider organisation.

Field name:practitioner_key
Data type:string (2,50)
Required:yes

SDQ Collection Occasion - Version

The version of the SDQ collected.

Field name:

sdq_version

Data type:

string

Required:

yes

Domain:
PC101:Parent Report Measure 4-10 yrs, Baseline version, Australian Version 1
PC201:Parent Report Measure 4-10 yrs, Follow Up version, Australian Version 1
PY101:Parent Report Measure 11-17 yrs, Baseline version, Australian Version 1
PY201:Parent Report Measure 11-17 yrs, Follow Up version, Australian Version 1
YR101:Self report Version, 11-17 years, Baseline version, Australian Version 1
YR201:Self report Version, 11-17 years, Follow Up version, Australian Version 1
Notes:

Domain values align with those collected in the NOCC dataset as defined at https://webval.validator.com.au/spec/NOCC/current/SDQ/SDQVer


SDQ - Conduct Problem Scale

Field name:

sdq_conduct_problem

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See SDQ items and Scale Summary scores for instructions on scoring the Conduct Problem Scale.

When reporting individual item scores use ‘99 - Not stated / Missing’.


SDQ - Emotional Symptoms Scale

Field name:

sdq_emotional_symptoms

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See SDQ items and Scale Summary scores for instructions on scoring the Emotional Symptoms Scale.

When reporting individual item scores use ‘99 - Not stated / Missing’.


SDQ - Hyperactivity Scale

Field name:

sdq_hyperactivity

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See SDQ items and Scale Summary scores for instructions on scoring the Hyperactivity Scale.

When reporting individual item scores use ‘99 - Not stated / Missing’.


SDQ - Impact Score

Field name:

sdq_impact

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See SDQ items and Scale Summary scores for instructions on scoring the Impact Score.

When reporting individual item scores use ‘99 - Not stated / Missing’.


SDQ - Peer Problem Scale

Field name:

sdq_peer_problem

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See SDQ items and Scale Summary scores for instructions on scoring the Peer Problem Scale.

When reporting individual item scores use ‘99 - Not stated / Missing’.


SDQ - Prosocial Scale

Field name:

sdq_prosocial

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See SDQ items and Scale Summary scores for instructions on scoring the Prosocial Scale.

When reporting individual item scores use ‘99 - Not stated / Missing’.


SDQ - Question 1

Parent Report: Considerate of other people’s feelings.

Youth Self Report: I try to be nice to other people. I care about their feelings.

Field name:

sdq_item1

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 2

Parent Report: Restless, overactive, cannot stay still for long.

Youth Self Report: I am restless, I cannot stay still for long.

Field name:

sdq_item2

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 3

Parent Report: Often complains of headaches, stomach-aches or sickness.

Youth Self Report: I get a lot of headaches, stomach-aches or sickness.

Field name:

sdq_item3

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 4

Parent Report: Shares readily with other children {for example toys, treats, pencils} / young people {for example CDs, games, food}.

Youth Self Report: I usually share with others, for examples CDs, games, food.

Field name:

sdq_item4

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 5

Parent Report: Often loses temper.

Youth Self Report: I get very angry and often lose my temper.

Field name:

sdq_item5

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 6

Parent Report: {Rather solitary, prefers to play alone} / {would rather be alone than with other young people}.

Youth Self Report: I would rather be alone than with people of my age.

Field name:

sdq_item6

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 7

Parent Report: {Generally well behaved} / {Usually does what adults requests}.

Youth Self Report: I usually do as I am told.

Field name:

sdq_item7

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 8

Parent Report: Many worries or often seems worried.

Youth Self Report: I worry a lot.

Field name:

sdq_item8

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 9

Parent Report: Helpful if someone is hurt, upset or feeling ill.

Youth Self Report: I am helpful if someone is hurt, upset or feeling ill.

Field name:

sdq_item9

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 10

Parent Report: Constantly fidgeting or squirming.

Youth Self Report: I am constantly fidgeting or squirming.

Field name:

sdq_item10

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 11

Parent Report: Has at least one good friend.

Youth Self Report: I have one good friend or more.

Field name:

sdq_item11

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 12

Parent Report: Often fights with other {children} or bullies them / {young people}.

Youth Self Report: I fight a lot. I can make other people do what I want.

Field name:

sdq_item12

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 13

Parent Report: Often unhappy, depressed or tearful.

Youth Self Report: I am often unhappy, depressed or tearful.

Field name:

sdq_item13

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 14

Parent Report: Generally liked by other {children} / {young people}

Youth Self Report: Other people my age generally like me.

Field name:

sdq_item14

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 15

Parent Report: Easily distracted, concentration wanders.

Youth Self Report: I am easily distracted, I find it difficult to concentrate.

Field name:

sdq_item15

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 16

Parent Report: Nervous or {clingy} in new situations, easily loses confidence {omit clingy in PY}.

Youth Self Report: I am nervous in new situations. I easily lose confidence.

Field name:

sdq_item16

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 17

Parent Report: Kind to younger children.

Youth Self Report: I am kind to younger people.

Field name:

sdq_item17

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 18

Parent Report: Often lies or cheats.

Youth Self Report: I am often accused of lying or cheating.

Field name:

sdq_item18

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 19

Parent Report: Picked on or bullied by {children} / {youth}.

Youth Self Report: Other children or young people pick on me or bully me.

Field name:

sdq_item19

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 20

Parent Report: Often volunteers to help others (parents, teachers, {other} children) / Omit ‘other’ in PY.

Youth Self Report: I often volunteer to help others (parents, teachers, children).

Field name:

sdq_item20

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 21

Parent Report: Thinks things out before acting.

Youth Self Report: I think before I do things.

Field name:

sdq_item21

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 22

Parent Report: Steals from home, school or elsewhere.

Youth Self Report: I take things that are not mine from home, school or elsewhere.

Field name:

sdq_item22

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 23

Parent Report: Gets along better with adults than with other {children} / {youth}.

Youth Self Report: I get along better with adults than with people my own age.

Field name:

sdq_item23

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 24

Parent Report: Many fears, easily scared.

Youth Self Report: I have many fears, I am easily scared.

Field name:

sdq_item24

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 25

Parent Report: Good attention span sees chores or homework through to the end.

Youth Self Report: I finish the work I’m doing. My attention is good.

Field name:

sdq_item25

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 26

Parent Report: Overall, do you think that your child has difficulties in any of the following areas: emotions, concentration, behaviour or being able to get along with other people?

Youth Self Report: Overall, do you think that you have difficulties in any of the following areas: emotions, concentration, behaviour or being able to get along with other people?

Field name:

sdq_item26

Data type:

string

Required:

yes

Domain:
0:No
1:Yes - minor difficulties
2:Yes - definite difficulties
3:Yes - severe difficulties
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 27

Parent Report: How long have these difficulties been present?

Youth Self Report: How long have these difficulties been present?

Field name:

sdq_item27

Data type:

string

Required:

yes

Domain:
0:Less than a month
1:1-5 months
2:6-12 months
3:Over a year
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions: - PC101 - PY101 - YR101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 28

Parent Report: Do the difficulties upset or distress your child?

Youth Self Report: Do the difficulties upset or distress you?

Field name:

sdq_item28

Data type:

string

Required:

yes

Domain:
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 29

Parent Report: Do the difficulties interfere with your child’s everyday life in the following areas? HOME LIFE.

Youth Self Report: Do the difficulties interfere with your everyday life in the following areas? HOME LIFE.

Field name:

sdq_item29

Data type:

string

Required:

yes

Domain:
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 30

Parent Report: Do the difficulties interfere with your child’s everyday life in the following areas? FRIENDSHIPS.

Youth Self Report: Do the difficulties interfere with your everyday life in the following areas? FRIENDSHIPS.

Field name:

sdq_item30

Data type:

string

Required:

yes

Domain:
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 31

Parent Report: Do the difficulties interfere with your child’s everyday life in the following areas? CLASSROOM LEARNING.

Youth Self Report: Do the difficulties interfere with your everyday life in the following areas? CLASSROOM LEARNING

Field name:

sdq_item31

Data type:

string

Required:

yes

Domain:
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 32

Parent Report: Do the difficulties interfere with your child’s everyday life in the following areas? LEISURE ACTIVITIES.

Youth Self Report: Do the difficulties interfere with your everyday life in the following areas? LEISURE ACTIVITIES.

Field name:

sdq_item32

Data type:

string

Required:

yes

Domain:
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 33

Parent Report: Do the difficulties put a burden on you or the family as a whole?

Youth Self Report: Do the difficulties make it harder for those around you (family, friends, teachers, etc)?

Field name:

sdq_item33

Data type:

string

Required:

yes

Domain:
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 34

Parent Report: Since coming to the services, are your child’s problems:

Youth Self Report: ‘Since coming to the service, are your problems:

Field name:

sdq_item34

Data type:

string

Required:

yes

Domain:
0:Much worse
1:A bit worse
2:About the same
3:A bit better
4:Much better
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • PC201
  • PY201
  • YR201

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 35

Has coming to the service been helpful in other ways eg. providing information or making the problems bearable?

Field name:

sdq_item35

Data type:

string

Required:

yes

Domain:
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • PC201
  • PY201
  • YR201

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 36

Over the last 6 months have your child’s teachers complained of fidgetiness, restlessness or overactivity?

Field name:

sdq_item36

Data type:

string

Required:

yes

Domain:
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • PC101
  • PY101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 37

Over the last 6 months have your child’s teachers complained of poor concentration or being easily distracted?

Field name:

sdq_item37

Data type:

string

Required:

yes

Domain:
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • PC101
  • PY101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 38

Over the last 6 months have your child’s teachers complained of acting without thinking, frequently butting in, or not waiting for his or her turn?

Field name:

sdq_item38

Data type:

string

Required:

yes

Domain:
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • PC101
  • PY101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 39

Does your family complain about you having problems with overactivity or poor concentration?

Field name:

sdq_item39

Data type:

string

Required:

yes

Domain:
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • YR101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 40

Do your teachers complain about you having problems with overactivity or poor concentration?

Field name:

sdq_item40

Data type:

string

Required:

yes

Domain:
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • YR101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 41

Does your family complain about you being awkward or troublesome?

Field name:

sdq_item41

Data type:

string

Required:

yes

Domain:
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • YR101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Question 42

Do your teachers complain about you being awkward or troublesome?

Field name:

sdq_item42

Data type:

string

Required:

yes

Domain:
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • YR101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


SDQ - Tags

List of tags for the measure.

Field name:

sdq_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.


SDQ - Total Difficulties Score

Field name:

sdq_total

Data type:

integer

Required:

yes

Domain:

0 - 40, 99 = Not stated / Missing

Notes:

See SDQ items and Scale Summary scores for instructions on scoring the Total Difficulties Score.

When reporting individual item scores use ‘99 - Not stated / Missing’.


Service Contact - Client Participation Indicator

An indicator of whether the client participated, or intended to participate, in the service contact, as represented by a code.

Field name:

service_contact_participation_indicator

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
Notes:

Service contacts are not restricted to in-person communication but can include telephone, video link or other forms of direct communication.

1 - Yes

This code is to be used for service contacts between a mental health service provider and the patient/client in whose clinical record the service contact would normally warrant a dated entry, where the patient/client is participating.

2 - No

This code is to be used for service contacts between a mental health service provider and a third party(ies) where the patient/client, in whose clinical record the service contact would normally warrant a dated entry, is not participating.

Note: Where a client intended to participate in a service contact but failed to attend, Service Contact - Client Participation Indicator should be recorded as ‘1: Yes’ and Service Contact - No Show should be recorded as ‘1: Yes’.

METeOR:

494341


Service Contact - Copayment

The co-payment is the amount paid by the client per session.

Field name:

service_contact_copayment

Data type:

number

Required:

yes

Domain:

0 - 999999.99

Notes:

Up to 6 digits before the decimal point; up to 2 digits after the decimal point.

The co-payment is the amount paid by the client per service contact, not the fee paid by the project to the practitioner or the fee paid by the project to the practitioner plus the client contribution. In many cases, there will not be a co-payment charged and therefore zero should be entered. Where a co-payment is charged it should be minimal and based on an individual’s capacity to pay.


Service Contact - Date

The date of each mental health service contact between a health service provider and patient/client.

Field name:

service_contact_date

Data type:

date

Required:

yes

Notes:

For Date fields, data must be recorded in compliance with the standard format used across the National Health Data Dictionary; specifically, dates must be of fixed 8 column width in the format DDMMYYYY, with leading zeros used when necessary to pad out a value. For instance, 13th March 2008 would appear as 13032008.

  • The service contact date must not be before 1st January 2014.
  • The service contact date must not be in the future.
METeOR:

494356


Service Contact - Duration

The time from the start to finish of a service contact.

Field name:

service_contact_duration

Data type:

string

Required:

yes

Domain:
0:No contact took place
1:1-15 mins
2:16-30 mins
3:31-45 mins
4:46-60 mins
5:61-75 mins
6:76-90 mins
7:91-105 mins
8:106-120 mins
9:over 120 mins
Notes:

For group sessions the time for client spent in the session is recorded for each client, regardless of the number of clients or third parties participating or the number of service providers providing the service. Writing up details of service contacts is not to be reported as part of the duration, except if during or contiguous with the period of client or third party participation. Travel to or from the location at which the service is provided, for example to or from outreach facilities or private homes, is not to be reported as part of the duration of the service contact.

0 - No contact took place

Only use this code where the service contact is recorded as a no show.


Service Contact - Final

An indication of whether the Service Contact is the final for the current Episode of Care

Field name:

service_contact_final

Data type:

string

Required:

yes

Domain:
1:No further services are planned for the client in the current episode
2:Further services are planned for the client in the current episode
3:Not known at this stage
Notes:

Service providers should report this item on the basis of future planned or scheduled contacts with the client. Where this item is recorded as 1 (No further services planned), the episode should be recorded as completed by:

  • the date of the final Service Contact should be recorded as the Episode End Date
  • the Episode Completion Status field should be recorded as ‘Treatment concluded.

Note that no further Service Contacts can be recorded against an episode once it is marked as completed. Where an episode has been marked as completed prematurely, the Episode End Date can be manually corrected to allow additional activity to be recorded.


Service Contact - Interpreter Used

Whether an interpreter service was used during the Service Contact

Field name:

service_contact_interpreter

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Not stated
Notes:

Interpreter services includes verbal language, non-verbal language and languages other than English.

1 - Yes

Use this code where interpreter services were used during the Service Contact. Use of interpreter services for any form of sign language or other forms of non-verbal communication should be coded as Yes.

2 - No

Use this code where interpreter services were not used during the Service Contact.

9 - Not stated

Indicates that the item was not collected. This item should not appear as an option for clinicians, it is for administrative use only.


Service Contact - Modality

How the service contact was delivered, as represented by a code.

Field name:

service_contact_modality

Data type:

string

Required:

yes

Domain:
0:No contact took place
1:Face to Face
2:Telephone
3:Video
4:Internet-based
Notes:
0 - No contact took place

Only use this code where the service contact is recorded as a no show.

1 - Face to Face
  • If ‘Face to Face’ is selected, a value other than ‘Not applicable’ must be selected for Service Contact Venue
  • If ‘Face to Face’ is selected a valid Australian postcode must be entered for Service Contact Postcode. The unknown postcode is not valid.
4 - Internet-based

Includes email communication, that would normally warrant a dated entry in the clinical record of the client, involving a third party, such as a carer or family member, and/or other professional or mental health worker, or other service provider.

Note: If Service Contact Modality is not ‘Face to Face’ the postcode must be entered as unknown 9999.


Service Contact - No Show

Where an appointment was made for an intended participant(s), but the intended participant(s) failed to attend the appointment, as represented by a code.

Field name:

service_contact_no_show

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
Notes:
1 - Yes

The intended participant(s) failed to attend the appointment.

2 - No

The intended participant(s) attended the appointment.


Service Contact - Participants

An indication of who participated in the Service Contact.

Field name:

service_contact_participants

Data type:

string

Required:

yes

Domain:
1:Individual client
2:Client group
3:Family / Client Support Network
4:Other health professional or service provider
5:Other
9:Not stated
Notes:
1 - Individual

Code applies for Service Contacts delivered individually to a single client without third party participants. Please refer to the Note below.

2 - Client group

Code applies for Service Contacts delivered on a group basis to two or more clients.

3 - Family / Client Support Network

Code applies to Service Contacts delivered to the family/social support persons of the client, with or without the participation of the client.

4 - Other health professional or service provider

Code applies for Service Contacts that involve another health professional or service provider (in addition to the Practitioner), with or without the participation of the client.

5 - Other

Code applies to Service Contacts delivered to other third parties (e.g., teachers, employer), with or without the participation of the client.

Note: This item interacts with Service Contact - Client Participation Indicator. Where Service Contact - Participants has a value of ‘1: Individual’, Service Contact - Client Participation Indicator must have a value of ‘1: Yes’. Service Contact - No Show is used to record if the patient failed to attend the appointment.


Service Contact - Postcode

The Australian postcode where the service contact took place.

Field name:

service_contact_postcode

Data type:

string

Required:

yes

Notes:

A valid Australian postcode or 9999 if the postcode is unknown. The full list of Australian Postcodes can be found at Australia Post.

  • If Service Contact Modality is not ‘Face to Face’ enter 9999
  • If Service Contact Modality is ‘Face to Face’ a valid Australian postcode must be entered
  • As of 1 November 2016, PMHC MDS currently validates that postcodes are in the range 0200-0299 or 0800-9999.
METeOR:

429894


Service Contact - Tags

List of tags for the service contact.

Field name:

service_contact_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.


Service Contact - Type

The main type of service provided in the service contact, as represented by the service type that accounted for most provider time.

Field name:

service_contact_type

Data type:

string

Required:

yes

Domain:
0:No contact took place
1:Assessment
2:Structured psychological intervention
3:Other psychological intervention
4:Clinical care coordination/liaison
5:Clinical nursing services
6:Child or youth specific assistance NEC
7:Suicide prevention specific assistance NEC
8:Cultural specific assistance NEC
9:Psychosocial support
Notes:

Describes the main type of service delivered in the contact, selected from a defined list of categories. Service providers are required to report on Service Type for all Service Contacts.


Service Contact - Venue

Where the service contact was delivered, as represented by a code.

Field name:

service_contact_venue

Data type:

string

Required:

yes

Domain:
1:Client’s Home
2:Service provider’s office
3:GP Practice
4:Other medical practice
5:Headspace Centre
6:Other primary care setting
7:Public or private hospital
8:Residential aged care facility
9:School or other educational centre
10:Client’s Workplace
11:Other
12:Aged care centre - non-residential
98:Not applicable (Service Contact Modality is not face to face)
99:Not stated
Notes:

Values other than ‘Not applicable’ only to be specified when Service Contact Modality is ‘Face to Face’.

Note that ‘Other primary care setting’ is suitable for primary care settings such as community health centres.


Service Contact Key

This is a number or code assigned to each service contact. The Service Contact Key is unique and stable for each service contact at the level of the organisation.

Field name:service_contact_key
Data type:string (2,50)
Required:yes
Notes:Service contact keys are case sensitive and must be valid unicode characters.

Value

The metadata value.

Field name:value
Data type:string
Required:yes

Download specification files

Available for software developers designing extracts for HeadtoHelp, please click the link below to download HeadtoHelp Specification files for the PMHC MDS: