2.3. Data model and specifications

2.3.1. Data model

PMHC data model

Fig. 2.2 PMHC data model

Note: PMHC Collection Occasion data model for more details about Collection Occasion records.

PMHC Collection Occasion data model

Fig. 2.3 PMHC Collection Occasion data model

Note: See PMHC data model for more details about how Collection Occasion records fit into the overall structure.

2.3.2. Key concepts

2.3.2.1. Primary Health Network

Primary Health Networks (PHNs) have been established by the Australian Government with the key objectives of increasing the efficiency and effectiveness of medical services for patients, particularly those at risk of poor health outcomes, and improving coordination of care to ensure patients receive the right care in the right place at the right time.

2.3.2.2. Provider Organisation

The Provider Organisation is the business entity that the PHN has commissioned to provide the service.

See Provider Organisation for the data elements for a provider organisation.

2.3.2.3. Practitioner

The Practitioner is the person who is delivering the service.

See Practitioner for the data elements for a practitioner.

2.3.2.4. Client

The Client is the person who is receiving the service.

See Client for the data elements for a client.

2.3.2.5. Episode

For the purposes of the PMHC MDS, an Episode of Care is defined as a more or less continuous period of contact between a client and a PHN-commissioned provider organisation/clinician that starts at the point of first contact, and concludes at discharge. Episodes comprise a series of one or more Service Contacts. This structure allows for a logical data collection protocol that specifies what data are collected when, and by whom. Different sets of PMHC MDS items are collected at various points in the client’s engagement with the provider organisation. Some items are only collected once at the episode level, while others are collected at each Service Contact.

Three business rules apply to how the Episode of Care concept is implemented across PHN-commissioned services:

  • One episode at a time for each client, defined at the level of the provider organisation

    While an individual may have multiple Episodes of Care over the course of their illness, they may be considered as being in only one episode at any given point of time for any particular PHN-commissioned provider organisation. The implication is that the care provided by the organisation to an individual client at any point in time is subject to only one set of reporting requirements.

  • Episodes commence at the point of first contact. The episode start date will be derived from the first service contact irregardless of no show state as long as there is a service contact that isn’t a no show. Therefore, if there is no attended service contact the episode is uncommenced.

    Some examples:

    • If a service contact occurs on the 1/1/2018 that is recorded as a no show then the episode is uncommenced.
    • If a service contact occurs on the 1/1/2018 that is recorded as a no show and another service contact occurs on the 2/1/2018 that is attended then the episode start date is derived as 1/1/2018.
  • Discharge from care concludes the episode

    Discharge may occur clinically or administratively in instances where contact has been lost with the client. A new episode is deemed to commence if the person re-presents to the organisation.

See Episode for the data elements for a episode.

2.3.2.6. Service Contact

  • Service contacts are defined as the provision of a service by a PHN commissioned mental health service provider for a client where the nature of the service would normally warrant a dated entry in the clinical record of the client.

  • A service contact must involve at least two persons, one of whom must be a mental health service provider.

  • Service contacts can be either with the client or with a third party, such as a carer or family member, and/or other professional or mental health worker, or other service provider.

  • Service contacts are not restricted to face‑to‑face communication but can include telephone, internet, video link or other forms of direct communication.

  • Service provision is only regarded as a service contact if it is relevant to the clinical condition of the client. This means that it does not include services of an administrative nature (e.g. telephone contact to schedule an appointment).

    Definition based on METeOR: 493304 with modification.

See Service Contact for the data elements for a service contact.

2.3.2.7. Outcome Collection Occasion

A Collection Occasion is defined as an occasion during an Episode of Care when the required outcome measure is to be collected. At a minimum, collection of outcome data is required at both Episode Start and Episode End, but may be more frequent if clinically indicated and agreed by the client.

Measures will be the Kessler Psychological Distress Scale K10+ (in the case of Aboriginal and Torres Strait Islander clients, the K5) as well as the Strengths & Difficulties Questionnaires.

See Outcome Collection Occasion for the data elements for an outcome collection occasion.

2.3.3. Record formats

2.3.3.1. Provider Organisation

See Provider Organisation for the definition of a provider organisation.

Provider Organisation data is for administrative use within the PMHC MDS system. It is managed by the PHN’s via the PMHC MDS administrative interface, it cannot be uploaded.

Table 2.1 Provider Organisation record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Organisation Key (organisation_key) string (2,50) yes A sequence of characters which uniquely identifies the provider organisation to the Primary Health Network. Assigned by the Primary Health Network.
Provider Organisation - Name (organisation_name) string (2,100) yes The name of the provider organisation.
Provider Organisation - Legal Name (organisation_legal_name) string The legal name of the provider organisation.
Provider Organisation - ABN (organisation_abn) string (11) yes The Australian Business Number of the provider organisation.
Provider Organisation - Type (organisation_type) string yes
1:Private Allied Health Professional Practice
2:Private Psychiatry Practice
3:General Medical Practice
4:Private Hospital
5:Headspace Centre
6:Early Youth Psychosis Centre
7:Community-managed Community Support Organisation
8:Aboriginal Health/Medical Service
9:State/Territory Health Service Organisation
10:Drug and/or Alcohol Service
11:Primary Health Network
12:Medicare Local
13:Division of General Practice
98:Other
99:Missing

Provider Organisation - State (organisation_state)

METeOR: 613718

string yes
1:New South Wales
2:Victoria
3:Queensland
4:South Australia
5:Western Australia
6:Tasmania
7:Northern Territory
8:Australian Capital Territory
9:Other Territories
Provider Organisation - Status (organisation_status) string yes
0:Inactive
1:Active
Provider Organisation - Tags (organisation_tags) string List of tags for the provider organisation.

2.3.3.2. Practitioner

See Practitioner for the definition of a practitioner.

Practitioner data is intended to provide workforce planning data for use regionally by the PHN and nationally by the Department. It is managed by the provider organisations via either the PMHC MDS administrative interface or upload.

Table 2.2 Practitioner record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Practitioner Key (practitioner_key) string (2,50) yes A unique identifier for a practitioner within the responsible provider organisation. Assigned by either the PHN or provider organisation depending on local procedures.
Practitioner - Category (practitioner_category) string yes
1:Clinical Psychologist
2:General Psychologist
3:Social Worker
4:Occupational Therapist
5:Mental Health Nurse
6:Aboriginal and Torres Strait Islander Health/Mental Health Worker
7:Low Intensity Mental Health Worker
8:General Practitioner
9:Psychiatrist
10:Other Medical
11:Other
99:Not stated
Practitioner - ATSI Cultural Training (atsi_cultural_training) string yes
1:Yes
2:No
3:Not required
9:Missing / Not recorded
Practitioner - Year of Birth (practitioner_year_of_birth) gYear yes gYear

Practitioner - Gender (practitioner_gender)

ABS

string yes
0:Not stated/Inadequately described
1:Male
2:Female
3:Other

Practitioner - Aboriginal and Torres Strait Islander Status (practitioner_atsi_status)

METeOR: 291036

string yes
1:Aboriginal but not Torres Strait Islander origin
2:Torres Strait Islander but not Aboriginal origin
3:Both Aboriginal and Torres Strait Islander origin
4:Neither Aboriginal or Torres Strait Islander origin
9:Not stated/inadequately described
Practitioner - Active (practitioner_active) string yes
0:Inactive
1:Active
Practitioner - Tags (practitioner_tags) string List of tags for the practitioner.

2.3.3.3. Client

See Client for definition of a client.

Clients are managed by the provider organisations via upload.

Table 2.3 Client record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Client Key (client_key) string (2,50) yes This is a number or code assigned to each individual referred to the commissioned organisation. The client identifier is unique and stable for each individual within the PHN.

Client - Statistical Linkage Key (slk)

METeOR: 349510

string (14,40) yes A key that enables two or more records belonging to the same individual to be brought together.

Client - Date of Birth (date_of_birth)

METeOR: 287007

date yes The date on which an individual was born.
Client - Estimated Date of Birth Flag (est_date_of_birth) string yes
1:Date of birth is accurate
2:Date of birth is an estimate
8:Date of birth is a ‘dummy’ date (ie, 09099999)
9:Accuracy of stated date of birth is not known

Client - Gender (client_gender)

ABS

string yes
0:Not stated/Inadequately described
1:Male
2:Female
3:Other

Client - Aboriginal and Torres Strait Islander Status (client_atsi_status)

METeOR: 291036

string yes
1:Aboriginal but not Torres Strait Islander origin
2:Torres Strait Islander but not Aboriginal origin
3:Both Aboriginal and Torres Strait Islander origin
4:Neither Aboriginal or Torres Strait Islander origin
9:Not stated/inadequately described

Client - Country of Birth (country_of_birth)

METeOR: 459973

ABS

string (4) yes
1101:Australia
1102:Norfolk Island
1199:Australian External Territories, nec
1201:New Zealand
1301:New Caledonia
1302:Papua New Guinea
1303:Solomon Islands
1304:Vanuatu
1401:Guam
1402:Kiribati
1403:Marshall Islands
1404:Micronesia, Federated States of
1405:Nauru
1406:Northern Mariana Islands
1407:Palau
1501:Cook Islands
1502:Fiji
1503:French Polynesia
1504:Niue
1505:Samoa
1506:Samoa, American
1507:Tokelau
1508:Tonga
1511:Tuvalu
1512:Wallis and Futuna
1513:Pitcairn Islands
1599:Polynesia (excludes Hawaii), nec
1601:Adelie Land (France)
1602:Argentinian Antarctic Territory
1603:Australian Antarctic Territory
1604:British Antarctic Territory
1605:Chilean Antarctic Territory
1606:Queen Maud Land (Norway)
1607:Ross Dependency (New Zealand)
2102:England
2103:Isle of Man
2104:Northern Ireland
2105:Scotland
2106:Wales
2107:Guernsey
2108:Jersey
2201:Ireland
2301:Austria
2302:Belgium
2303:France
2304:Germany
2305:Liechtenstein
2306:Luxembourg
2307:Monaco
2308:Netherlands
2311:Switzerland
2401:Denmark
2402:Faroe Islands
2403:Finland
2404:Greenland
2405:Iceland
2406:Norway
2407:Sweden
2408:Aland Islands
3101:Andorra
3102:Gibraltar
3103:Holy See
3104:Italy
3105:Malta
3106:Portugal
3107:San Marino
3108:Spain
3201:Albania
3202:Bosnia and Herzegovina
3203:Bulgaria
3204:Croatia
3205:Cyprus
3206:The former Yugoslav Republic of Macedonia
3207:Greece
3208:Moldova
3211:Romania
3212:Slovenia
3214:Montenegro
3215:Serbia
3216:Kosovo
3301:Belarus
3302:Czech Republic
3303:Estonia
3304:Hungary
3305:Latvia
3306:Lithuania
3307:Poland
3308:Russian Federation
3311:Slovakia
3312:Ukraine
4101:Algeria
4102:Egypt
4103:Libya
4104:Morocco
4105:Sudan
4106:Tunisia
4107:Western Sahara
4108:Spanish North Africa
4111:South Sudan
4201:Bahrain
4202:Gaza Strip and West Bank
4203:Iran
4204:Iraq
4205:Israel
4206:Jordan
4207:Kuwait
4208:Lebanon
4211:Oman
4212:Qatar
4213:Saudi Arabia
4214:Syria
4215:Turkey
4216:United Arab Emirates
4217:Yemen
5101:Myanmar
5102:Cambodia
5103:Laos
5104:Thailand
5105:Vietnam
5201:Brunei Darussalam
5202:Indonesia
5203:Malaysia
5204:Philippines
5205:Singapore
5206:Timor-Leste
6101:China (excludes SARs and Taiwan)
6102:Hong Kong (SAR of China)
6103:Macau (SAR of China)
6104:Mongolia
6105:Taiwan
6201:Japan
6202:Korea, Democratic People’s Republic of (North)
6203:Korea, Republic of (South)
7101:Bangladesh
7102:Bhutan
7103:India
7104:Maldives
7105:Nepal
7106:Pakistan
7107:Sri Lanka
7201:Afghanistan
7202:Armenia
7203:Azerbaijan
7204:Georgia
7205:Kazakhstan
7206:Kyrgyzstan
7207:Tajikistan
7208:Turkmenistan
7211:Uzbekistan
8101:Bermuda
8102:Canada
8103:St Pierre and Miquelon
8104:United States of America
8201:Argentina
8202:Bolivia
8203:Brazil
8204:Chile
8205:Colombia
8206:Ecuador
8207:Falkland Islands
8208:French Guiana
8211:Guyana
8212:Paraguay
8213:Peru
8214:Suriname
8215:Uruguay
8216:Venezuela
8299:South America, nec
8301:Belize
8302:Costa Rica
8303:El Salvador
8304:Guatemala
8305:Honduras
8306:Mexico
8307:Nicaragua
8308:Panama
8401:Anguilla
8402:Antigua and Barbuda
8403:Aruba
8404:Bahamas
8405:Barbados
8406:Cayman Islands
8407:Cuba
8408:Dominica
8411:Dominican Republic
8412:Grenada
8413:Guadeloupe
8414:Haiti
8415:Jamaica
8416:Martinique
8417:Montserrat
8421:Puerto Rico
8422:St Kitts and Nevis
8423:St Lucia
8424:St Vincent and the Grenadines
8425:Trinidad and Tobago
8426:Turks and Caicos Islands
8427:Virgin Islands, British
8428:Virgin Islands, United States
8431:St Barthelemy
8432:St Martin (French part)
8433:Bonaire, Sint Eustatius and Saba
8434:Curacao
8435:Sint Maarten (Dutch part)
9101:Benin
9102:Burkina Faso
9103:Cameroon
9104:Cabo Verde
9105:Central African Republic
9106:Chad
9107:Congo, Republic of
9108:Congo, Democratic Republic of
9111:Cote d’Ivoire
9112:Equatorial Guinea
9113:Gabon
9114:Gambia
9115:Ghana
9116:Guinea
9117:Guinea-Bissau
9118:Liberia
9121:Mali
9122:Mauritania
9123:Niger
9124:Nigeria
9125:Sao Tome and Principe
9126:Senegal
9127:Sierra Leone
9128:Togo
9201:Angola
9202:Botswana
9203:Burundi
9204:Comoros
9205:Djibouti
9206:Eritrea
9207:Ethiopia
9208:Kenya
9211:Lesotho
9212:Madagascar
9213:Malawi
9214:Mauritius
9215:Mayotte
9216:Mozambique
9217:Namibia
9218:Reunion
9221:Rwanda
9222:St Helena
9223:Seychelles
9224:Somalia
9225:South Africa
9226:Swaziland
9227:Tanzania
9228:Uganda
9231:Zambia
9232:Zimbabwe
9299:Southern and East Africa, nec
9999:Unknown

Client - Main Language Spoken at Home (main_lang_at_home)

METeOR: 460125

ABS

string (4) yes
1101:Gaelic (Scotland)
1102:Irish
1103:Welsh
1199:Celtic, nec
1201:English
1301:German
1302:Letzeburgish
1303:Yiddish
1401:Dutch
1402:Frisian
1403:Afrikaans
1501:Danish
1502:Icelandic
1503:Norwegian
1504:Swedish
1599:Scandinavian, nec
1601:Estonian
1602:Finnish
1699:Finnish and Related Languages, nec
2101:French
2201:Greek
2301:Catalan
2302:Portuguese
2303:Spanish
2399:Iberian Romance, nec
2401:Italian
2501:Maltese
2901:Basque
2902:Latin
2999:Other Southern European Languages, nec
3101:Latvian
3102:Lithuanian
3301:Hungarian
3401:Belorussian
3402:Russian
3403:Ukrainian
3501:Bosnian
3502:Bulgarian
3503:Croatian
3504:Macedonian
3505:Serbian
3506:Slovene
3507:Serbo-Croatian/Yugoslavian, so described
3601:Czech
3602:Polish
3603:Slovak
3604:Czechoslovakian, so described
3901:Albanian
3903:Aromunian (Macedo-Romanian)
3904:Romanian
3905:Romany
3999:Other Eastern European Languages, nec
4101:Kurdish
4102:Pashto
4104:Balochi
4105:Dari
4106:Persian (excluding Dari)
4107:Hazaraghi
4199:Iranic, nec
4202:Arabic
4204:Hebrew
4206:Assyrian Neo-Aramaic
4207:Chaldean Neo-Aramaic
4208:Mandaean (Mandaic)
4299:Middle Eastern Semitic Languages, nec
4301:Turkish
4302:Azeri
4303:Tatar
4304:Turkmen
4305:Uygur
4306:Uzbek
4399:Turkic, nec
4901:Armenian
4902:Georgian
4999:Other Southwest and Central Asian Languages, nec
5101:Kannada
5102:Malayalam
5103:Tamil
5104:Telugu
5105:Tulu
5199:Dravidian, nec
5201:Bengali
5202:Gujarati
5203:Hindi
5204:Konkani
5205:Marathi
5206:Nepali
5207:Punjabi
5208:Sindhi
5211:Sinhalese
5212:Urdu
5213:Assamese
5214:Dhivehi
5215:Kashmiri
5216:Oriya
5217:Fijian Hindustani
5299:Indo-Aryan, nec
5999:Other Southern Asian Languages
6101:Burmese
6102:Chin Haka
6103:Karen
6104:Rohingya
6105:Zomi
6199:Burmese and Related Languages, nec
6201:Hmong
6299:Hmong-Mien, nec
6301:Khmer
6302:Vietnamese
6303:Mon
6399:Mon-Khmer, nec
6401:Lao
6402:Thai
6499:Tai, nec
6501:Bisaya
6502:Cebuano
6503:IIokano
6504:Indonesian
6505:Malay
6507:Tetum
6508:Timorese
6511:Tagalog
6512:Filipino
6513:Acehnese
6514:Balinese
6515:Bikol
6516:Iban
6517:Ilonggo (Hiligaynon)
6518:Javanese
6521:Pampangan
6599:Southeast Asian Austronesian Languages, nec
6999:Other Southeast Asian Languages
7101:Cantonese
7102:Hakka
7104:Mandarin
7106:Wu
7107:Min Nan
7199:Chinese, nec
7201:Japanese
7301:Korean
7901:Tibetan
7902:Mongolian
7999:Other Eastern Asian Languages, nec
8101:Anindilyakwa
8111:Maung
8113:Ngan’gikurunggurr
8114:Nunggubuyu
8115:Rembarrnga
8117:Tiwi
8121:Alawa
8122:Dalabon
8123:Gudanji
8127:Iwaidja
8128:Jaminjung
8131:Jawoyn
8132:Jingulu
8133:Kunbarlang
8136:Larrakiya
8137:Malak Malak
8138:Mangarrayi
8141:Maringarr
8142:Marra
8143:Marrithiyel
8144:Matngala
8146:Murrinh Patha
8147:Na-kara
8148:Ndjebbana (Gunavidji)
8151:Ngalakgan
8152:Ngaliwurru
8153:Nungali
8154:Wambaya
8155:Wardaman
8156:Amurdak
8157:Garrwa
8158:Kuwema
8161:Marramaninyshi
8162:Ngandi
8163:Waanyi
8164:Wagiman
8165:Yanyuwa
8166:Marridan (Maridan)
8171:Gundjeihmi
8172:Kune
8173:Kuninjku
8174:Kunwinjku
8175:Mayali
8179:Kunwinjkuan, nec
8181:Burarra
8182:Gun-nartpa
8183:Gurr-goni
8189:Burarran, nec
8199:Arnhem Land and Daly River Region Languages, nec
8211:Galpu
8212:Golumala
8213:Wangurri
8219:Dhangu, nec
8221:Dhalwangu
8222:Djarrwark
8229:Dhay’yi, nec
8231:Djambarrpuyngu
8232:Djapu
8233:Daatiwuy
8234:Marrangu
8235:Liyagalawumirr
8236:Liyagawumirr
8239:Dhuwal, nec
8242:Gumatj
8243:Gupapuyngu
8244:Guyamirrilili
8246:Manggalili
8247:Wubulkarra
8249:Dhuwala, nec
8251:Wurlaki
8259:Djinang, nec
8261:Ganalbingu
8262:Djinba
8263:Manyjalpingu
8269:Djinba, nec
8271:Ritharrngu
8272:Wagilak
8279:Yakuy, nec
8281:Nhangu
8282:Yan-nhangu
8289:Nhangu, nec
8291:Dhuwaya
8292:Djangu
8293:Madarrpa
8294:Warramiri
8295:Rirratjingu
8299:Other Yolngu Matha, nec
8301:Kuku Yalanji
8302:Guugu Yimidhirr
8303:Kuuku-Ya’u
8304:Wik Mungkan
8305:Djabugay
8306:Dyirbal
8307:Girramay
8308:Koko-Bera
8311:Kuuk Thayorre
8312:Lamalama
8313:Yidiny
8314:Wik Ngathan
8315:Alngith
8316:Kugu Muminh
8317:Morrobalama
8318:Thaynakwith
8321:Yupangathi
8322:Tjungundji
8399:Cape York Peninsula Languages, nec
8401:Kalaw Kawaw Ya/Kalaw Lagaw Ya
8402:Meriam Mir
8403:Yumplatok (Torres Strait Creole)
8504:Bilinarra
8505:Gurindji
8506:Gurindji Kriol
8507:Jaru
8508:Light Warlpiri
8511:Malngin
8512:Mudburra
8514:Ngardi
8515:Ngarinyman
8516:Walmajarri
8517:Wanyjirra
8518:Warlmanpa
8521:Warlpiri
8522:Warumungu
8599:Northern Desert Fringe Area Languages, nec
8603:Alyawarr
8606:Kaytetye
8607:Antekerrepenh
8611:Central Anmatyerr
8612:Eastern Anmatyerr
8619:Anmatyerr, nec
8621:Eastern Arrernte
8622:Western Arrarnta
8629:Arrernte, nec
8699:Arandic, nec
8703:Antikarinya
8704:Kartujarra
8705:Kukatha
8706:Kukatja
8707:Luritja
8708:Manyjilyjarra
8711:Martu Wangka
8712:Ngaanyatjarra
8713:Pintupi
8714:Pitjantjatjara
8715:Wangkajunga
8716:Wangkatha
8717:Warnman
8718:Yankunytjatjara
8721:Yulparija
8722:Tjupany
8799:Western Desert Languages, nec
8801:Bardi
8802:Bunuba
8803:Gooniyandi
8804:Miriwoong
8805:Ngarinyin
8806:Nyikina
8807:Worla
8808:Worrorra
8811:Wunambal
8812:Yawuru
8813:Gambera
8814:Jawi
8815:Kija
8899:Kimberley Area Languages, nec
8901:Adnymathanha
8902:Arabana
8903:Bandjalang
8904:Banyjima
8905:Batjala
8906:Bidjara
8907:Dhanggatti
8908:Diyari
8911:Gamilaraay
8913:Garuwali
8914:Githabul
8915:Gumbaynggir
8916:Kanai
8917:Karajarri
8918:Kariyarra
8921:Kaurna
8922:Kayardild
8924:Kriol
8925:Lardil
8926:Mangala
8927:Muruwari
8928:Narungga
8931:Ngarluma
8932:Ngarrindjeri
8933:Nyamal
8934:Nyangumarta
8935:Nyungar
8936:Paakantyi
8937:Palyku/Nyiyaparli
8938:Wajarri
8941:Wiradjuri
8943:Yindjibarndi
8944:Yinhawangka
8945:Yorta Yorta
8946:Baanbay
8947:Badimaya
8948:Barababaraba
8951:Dadi Dadi
8952:Dharawal
8953:Djabwurrung
8954:Gudjal
8955:Keerray-Woorroong
8956:Ladji Ladji
8957:Mirning
8958:Ngatjumaya
8961:Waluwarra
8962:Wangkangurru
8963:Wargamay
8964:Wergaia
8965:Yugambeh
8998:Aboriginal English, so described
8999:Other Australian Indigenous Languages, nec
9101:American Languages
9201:Acholi
9203:Akan
9205:Mauritian Creole
9206:Oromo
9207:Shona
9208:Somali
9211:Swahili
9212:Yoruba
9213:Zulu
9214:Amharic
9215:Bemba
9216:Dinka
9217:Ewe
9218:Ga
9221:Harari
9222:Hausa
9223:Igbo
9224:Kikuyu
9225:Krio
9226:Luganda
9227:Luo
9228:Ndebele
9231:Nuer
9232:Nyanja (Chichewa)
9233:Shilluk
9234:Tigre
9235:Tigrinya
9236:Tswana
9237:Xhosa
9238:Seychelles Creole
9241:Anuak
9242:Bari
9243:Bassa
9244:Dan (Gio-Dan)
9245:Fulfulde
9246:Kinyarwanda (Rwanda)
9247:Kirundi (Rundi)
9248:Kpelle
9251:Krahn
9252:Liberian (Liberian English)
9253:Loma (Lorma)
9254:Lumun (Kuku Lumun)
9255:Madi
9256:Mandinka
9257:Mann
9258:Moro (Nuba Moro)
9261:Themne
9262:Lingala
9299:African Languages, nec
9301:Fijian
9302:Gilbertese
9303:Maori (Cook Island)
9304:Maori (New Zealand)
9306:Nauruan
9307:Niue
9308:Samoan
9311:Tongan
9312:Rotuman
9313:Tokelauan
9314:Tuvaluan
9315:Yapese
9399:Pacific Austronesian Languages, nec
9402:Bislama
9403:Hawaiian English
9404:Norf’k-Pitcairn
9405:Solomon Islands Pijin
9499:Oceanian Pidgins and Creoles, nec
9502:Kiwai
9503:Motu (HiriMotu)
9504:Tok Pisin (Neomelanesian)
9599:Papua New Guinea Languages, nec
9601:Invented Languages
9701:Auslan
9702:Key Word Sign Australia
9799:Sign Languages, nec
9999:Unknown

Client - Proficiency in Spoken English (prof_english)

METeOR: 270203

string yes
0:Not applicable (persons under 5 years of age or who speak only English)
1:Very well
2:Well
3:Not well
4:Not at all
9:Not stated/inadequately described
Client - Tags (client_tags) string List of tags for the client.

2.3.3.4. Episode

See Episode for definition of an episode.

Episodes are managed by the provider organisations via upload.

Table 2.4 Episode record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Episode Key (episode_key) string (2,50) yes This is a number or code assigned to each episode. The Episode Key is unique and stable for each episode at the level of the organisation.
Client Key (client_key) string (2,50) yes This is a number or code assigned to each individual referred to the commissioned organisation. The client identifier is unique and stable for each individual at the level of the PMHC top level organisation.

Episode - End Date (episode_end_date)

METeOR: 614094

date The date on which an Episode of Care is formally or administratively ended
Episode - Client Consent to Anonymised Data (client_consent) string yes
1:Yes
2:No
Episode - Completion Status (episode_completion_status) string
0:Episode open
1:Episode closed - treatment concluded
2:Episode closed administratively - client could not be contacted
3:Episode closed administratively - client declined further contact
4:Episode closed administratively - client moved out of area
5:Episode closed administratively - client referred elsewhere
6:Episode closed administratively - other reason
Episode - Referral Date (referral_date) date The date the referrer made the referral.
Episode - Principal Focus of Treatment Plan (principal_focus) string yes
1:Psychological therapy
2:Low intensity psychological intervention
3:Clinical care coordination
4:Complex care package
5:Child and youth-specific mental health services
6:Indigenous-specific mental health services
7:Other
Episode - GP Mental Health Treatment Plan Flag (mental_health_treatment_plan) string yes
1:Yes
2:No
3:Unknown
9:Not stated/inadequately described
Episode - Homelessness Flag (homelessness) string yes
1:Sleeping rough or in non-conventional accommodation
2:Short-term or emergency accommodation
3:Not homeless
9:Not stated / Missing

Episode - Area of usual residence, postcode (client_postcode)

METeOR: 429894

string yes The Australian postcode of the client.

Episode - Labour Force Status (labour_force_status)

METeOR: 621450

string yes
1:Employed
2:Unemployed
3:Not in the Labour Force
9:Not stated/inadequately described

Episode - Employment Participation (employment_participation)

METeOR: 269950

string yes
1:Full-time
2:Part-time
3:Not applicable - not in the labour force
9:Not stated/inadequately described

Episode - Source of Cash Income (income_source)

METeOR: 386449

string yes
0:N/A - Client aged less than 16 years
1:Disability Support Pension
2:Other pension or benefit (not superannuation)
3:Paid employment
4:Compensation payments
5:Other (e.g. superannuation, investments etc.)
6:Nil income
7:Not known
9:Not stated/inadequately described

Episode - Health Care Card (health_care_card)

METeOR: 605149

string yes
1:Yes
2:No
3:Not Known
9:Not stated
Episode - NDIS Participant (ndis_participant) string yes
1:Yes
2:No
9:Not stated/inadequately described

Episode - Marital Status (marital_status)

METeOR: 291045

string yes
1:Never married
2:Widowed
3:Divorced
4:Separated
5:Married (registered and de facto)
6:Not stated/inadequately described
Episode - Suicide Referral Flag (suicide_referral_flag) string yes
1:Yes
2:No
9:Unknown
Episode - Principal Diagnosis (principal_diagnosis) string yes
100:Anxiety disorders (ATAPS)
101:Panic disorder
102:Agoraphobia
103:Social phobia
104:Generalised anxiety disorder
105:Obsessive-compulsive disorder
106:Post-traumatic stress disorder
107:Acute stress disorder
108:Other anxiety disorder
200:Affective (Mood) disorders (ATAPS)
201:Major depressive disorder
202:Dysthymia
203:Depressive disorder NOS
204:Bipolar disorder
205:Cyclothymic disorder
206:Other affective disorder
300:Substance use disorders (ATAPS)
301:Alcohol harmful use
302:Alcohol dependence
303:Other drug harmful use
304:Other drug dependence
305:Other substance use disorder
400:Psychotic disorders (ATAPS)
401:Schizophrenia
402:Schizoaffective disorder
403:Brief psychotic disorder
404:Other psychotic disorder
501:Separation anxiety disorder
502:Attention deficit hyperactivity disorder (ADHD)
503:Conduct disorder
504:Oppositional defiant disorder
505:Pervasive developmental disorder
506:Other disorder of childhood and adolescence
601:Adjustment disorder
602:Eating disorder
603:Somatoform disorder
604:Personality disorder
605:Other mental disorder
901:Anxiety symptoms
902:Depressive symptoms
903:Mixed anxiety and depressive symptoms
904:Stress related
905:Other
999:Missing
Episode - Additional Diagnosis (additional_diagnosis) string yes
000:No additional diagnosis
100:Anxiety disorders (ATAPS)
101:Panic disorder
102:Agoraphobia
103:Social phobia
104:Generalised anxiety disorder
105:Obsessive-compulsive disorder
106:Post-traumatic stress disorder
107:Acute stress disorder
108:Other anxiety disorder
200:Affective (Mood) disorders (ATAPS)
201:Major depressive disorder
202:Dysthymia
203:Depressive disorder NOS
204:Bipolar disorder
205:Cyclothymic disorder
206:Other affective disorder
300:Substance use disorders (ATAPS)
301:Alcohol harmful use
302:Alcohol dependence
303:Other drug harmful use
304:Other drug dependence
305:Other substance use disorder
400:Psychotic disorders (ATAPS)
401:Schizophrenia
402:Schizoaffective disorder
403:Brief psychotic disorder
404:Other psychotic disorder
501:Separation anxiety disorder
502:Attention deficit hyperactivity disorder (ADHD)
503:Conduct disorder
504:Oppositional defiant disorder
505:Pervasive developmental disorder
506:Other disorder of childhood and adolescence
601:Adjustment disorder
602:Eating disorder
603:Somatoform disorder
604:Personality disorder
605:Other mental disorder
901:Anxiety symptoms
902:Depressive symptoms
903:Mixed anxiety and depressive symptoms
904:Stress related
905:Other
999:Missing
Episode - Medication - Antipsychotics (N05A) (medication_antipsychotics) string yes
1:Yes
2:No
9:Unknown
Episode - Medication - Anxiolytics (N05B) (medication_anxiolytics) string yes
1:Yes
2:No
9:Unknown
Episode - Medication - Hypnotics and sedatives (N05C) (medication_hypnotics) string yes
1:Yes
2:No
9:Unknown
Episode - Medication - Antidepressants (N06A) (medication_antidepressants) string yes
1:Yes
2:No
9:Unknown
Episode - Medication - Psychostimulants and nootropics (N06B) (medication_psychostimulants) string yes
1:Yes
2:No
9:Unknown
Episode - Referrer Profession (referrer_profession) string yes
1:General Practitioner
2:Psychiatrist
3:Obstetrician
4:Paediatrician
5:Other Medical Specialist
6:Midwife
7:Maternal Health Nurse
8:Psychologist
9:Mental Health Nurse
10:Social Worker
11:Occupational therapist
12:Aboriginal Health Worker
13:Educational professional
14:Early childhood service worker
15:Other
98:N/A - Self referral
99:Not stated
Episode - Referrer Organisation Type (referrer_organisation_type) string yes
1:General Practice
2:Medical Specialist Consulting Rooms
3:Private practice
4:Public mental health service
5:Public Hospital
6:Private Hospital
7:Emergency Department
8:Community Health Centre
9:Drug and Alcohol Service
10:Community Support Organisation NFP
11:Indigenous Health Organisation
12:Child and Maternal Health
13:Nursing Service
14:Telephone helpline
15:Digital health service
16:Family Support Service
17:School
18:Tertiary Education institution
19:Housing service
20:Centrelink
21:Other
98:N/A - Self referral
99:Not stated
Episode - Tags (episode_tags) string List of tags for the episode.

2.3.3.5. Service Contact

See Service Contact for definition of a service contact.

Service contacts are managed by the provider organisations via upload.

Table 2.5 Service contact record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Service Contact Key (service_contact_key) string (2,50) yes This is a number or code assigned to each service contact. The Service Contact Key is unique and stable for each service contact at the level of the organisation.
Episode Key (episode_key) string (2,50) yes This is a number or code assigned to each episode. The Episode Key is unique and stable for each episode at the level of the organisation.
Practitioner Key (practitioner_key) string (2,50) yes A unique identifier for a practitioner within the provider organisation.

Service Contact - Date (service_contact_date)

METeOR: 494356

date yes The date of each mental health service contact between a health service provider and patient/client.
Service Contact - Type (service_contact_type) string yes
0:No contact took place
1:Assessment
2:Structured psychological intervention
3:Other psychological intervention
4:Clinical care coordination/liaison
5:Clinical nursing services
6:Child or youth specific assistance NEC
7:Suicide prevention specific assistance NEC
8:Cultural specific assistance NEC
98:ATAPS

Service Contact - Postcode (service_contact_postcode)

METeOR: 429894

string yes The Australian postcode where the service contact took place.
Service Contact - Modality (service_contact_modality) string yes
0:No contact took place
1:Face to Face
2:Telephone
3:Video
4:Internet-based
Service Contact - Participants (service_contact_participants) string yes
1:Individual client
2:Client group
3:Family / Client Support Network
4:Other health professional or service provider
5:Other
9:Not stated
Service Contact - Venue (service_contact_venue) string yes
1:Client’s Home
2:Service provider’s office
3:GP Practice
4:Other medical practice
5:Headspace Centre
6:Other primary care setting
7:Public or private hospital
8:Aged care centre
9:School or other educational centre
10:Client’s Workplace
11:Other
98:Not applicable (Service Contact Modality is not face to face)
99:Not stated
Service Contact - Duration (service_contact_duration) string yes
0:No contact took place
1:1-15 mins
2:16-30 mins
3:31-45 mins
4:46-60 mins
5:61-75 mins
6:76-90 mins
7:91-105 mins
8:106-120 mins
9:over 120 mins
Service Contact - Copayment (service_contact_copayment) number yes 0 - 999999.99

Service Contact - Client Participation Indicator (service_contact_participation_indicator)

METeOR: 494341

string yes
1:Yes
2:No
Service Contact - Interpreter Used (service_contact_interpreter) string yes
1:Yes
2:No
9:Not stated
Service Contact - No Show (service_contact_no_show) string yes
1:Yes
2:No
Service Contact - Final (service_contact_final) string yes
1:No further services are planned for the client in the current episode
2:Further services are planned for the client in the current episode
3:Not known at this stage
Service Contact - Tags (service_contact_tags) string List of tags for the service contact.

2.3.3.6. Outcome Collection Occasion

See Outcome Collection Occasion for definition of an outcome collection occasion.

Individual item scores will eventually be required, however, it is noted that in the short term there are issues with collecting individual item scores. Therefore, as a transitional phase, reporting overall scores/subscales will be allowed.

Outcome collection occasions are managed by the provider organisations via upload.

PMHC MDS requires the use of one of the following three required outcome collection occasions measures, as follows:

  • For adults (18+ years) - Kessler Psychological Distress Scale K10+ is the prescribed measure, with the option to use the K5 for Aboriginal and Torres Strait Islander people if that is considered more appropriate.
  • For children and young people (up to and including 17 years) - the Strengths & Difficulties Questionnaires (SDQ) is the prescribed tool. The specified versions include the parent-report for 4-10 years and 11-17 years; and the self-report for 11-17 years.

Please note: For adolescents, clinician-discretion is allowed, and that the K10+ or K5 may be used, even though the person is under 18 years

2.3.3.6.1. K10+

As noted above, reporting individual item scores will eventually be required. In the short term, respondents can either report all 14 item scores or report the K10 total score as well as item scores for the 4 extra items in the K10+.

Table 2.6 K10+ record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Collection Occasion Key (collection_occasion_key) string (2,50) yes This is a number or code assigned to each collection occasion of outcome measures. The Collection Occasion Key is unique and stable for each collection occasion at the level of the organisation.
Episode Key (episode_key)   yes  
Collection Occasion - Measure Date (measure_date) date yes The date the measure was given.
Collection Occasion - Reason (reason_for_collection) string yes
1:Episode start
2:Review
3:Episode end
K10+ - Question 1 (k10p_item1) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 2 (k10p_item2) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 3 (k10p_item3) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 4 (k10p_item4) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 5 (k10p_item5) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 6 (k10p_item6) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 7 (k10p_item7) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 8 (k10p_item8) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 9 (k10p_item9) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 10 (k10p_item10) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Question 11 (k10p_item11) integer yes 0 - 28, 99 = Not stated / Missing
K10+ - Question 12 (k10p_item12) integer yes 0 - 28, 99 = Not stated / Missing
K10+ - Question 13 (k10p_item13) integer yes 0 - 89, 99 = Not stated / Missing
K10+ - Question 14 (k10p_item14) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K10+ - Score (k10p_score) integer yes 10 - 50, 99 = Not stated / Missing
K10+ - Tags (k10p_tags) string List of tags for the collection occasion.

When the client’s responses to Q1-10 are all recorded as 1 ‘None of the time’, they are not required to answer questions 11-14. Where a question has not been answered please select a response of ‘Not stated / missing’.

2.3.3.6.2. K5

As noted above, reporting individual item scores will eventually be required. In the short term, respondents can either report all 5 item scores or report the K5 total score.

Table 2.7 K5 record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Collection Occasion Key (collection_occasion_key) string (2,50) yes This is a number or code assigned to each collection occasion of outcome measures. The Collection Occasion Key is unique and stable for each collection occasion at the level of the organisation.
Episode Key (episode_key)   yes  
Collection Occasion - Measure Date (measure_date) date yes The date the measure was given.
Collection Occasion - Reason (reason_for_collection) string yes
1:Episode start
2:Review
3:Episode end
K5 - Question 1 (k5_item1) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K5 - Question 2 (k5_item2) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K5 - Question 3 (k5_item3) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K5 - Question 4 (k5_item4) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K5 - Question 5 (k5_item5) string yes
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
K5 - Score (k5_score) integer yes 5 - 25, 99 = Not stated / Missing
K5 - Tags (k5_tags) string List of tags for the collection occasion.

2.3.3.6.3. SDQ

Extensive support materials are available on the SDQ developers’ website, including copies of the various versions of the instrument, background information and scoring instructions. See http://www.sdqinfo.com. There are six versions (parent-report and youth-self report) currently specified format PMHC MDS reporting.

The “1” versions are administered on admission and are rated on the basis of the proceeding 6 months. The “2” follow up versions are administered on review and discharge and are rated on the basis of the previous 1 month period.

The versions specified for PMHC MDS reporting are:

  • PC1 - Parent Report Measure for Children aged 4-10, Baseline version;
  • PC2 - Parent Report Measure for Children and Adolescents aged 4-10, Follow up version;
  • PY1 - Parent Report Measure for Youth aged 11-17, Baseline version;
  • PY2 - Parent Report Measure for Youth aged 11-17, Follow up version;
  • YR1 - Youth self report measure (11-17), Baseline version; and
  • YR2 - Youth self report measure (11-17), Follow up version.

We acknowledge that there is also a parent-report for 2-4 years; and teacher versions for all the years (2-4; 4-10 and 11-17) but that these are not to be reported the PMHC-MDS.

Please note that the item numbering in the SDQ versions is deliberately non sequential because it covers all items in all versions, both to indicate item equivalence across versions and to assist data entry, especially of translated versions. The table below indicates the items that are included in each version, the rating periods used and the broad content covered by each item.

  Informant Parent Young Person
Age range 4-10 11-17 11 - 17
Application Baseline Followup Baseline Followup Baseline Followup
Rating period 6 months 1 month 6 months 1 month 6 months 1 month
Items Item Content Version
PC1 PC2 PY1 PY2 YR1 YR2
1-25 Symptoms
26 Overall
27 Duration X X  
28-33 Impact
34-35 Follow up progress X X X
36-38 Cross-Informant information X X X X
39-42 Cross-Informant information X X X X X

As noted above, reporting individual item scores will eventually be required. In the short term, respondents can either report all 42 item scores or report the SDQ subscale scores.

2.3.3.6.3.1. SDQ items and Scale Summary scores

The first 25 items in the SDQ comprise 5 scales of 5 items each. It is usually easiest to score all 5 scales before working out the Total Difficulties score. For data entry, the responses to items should always be entered the same way (see below), but they are not all scored the same way. Somewhat True is always scored as 1, but the scoring of Not True and Certainly True varies with each item (see Table 5). For each of the 5 scales the score can range from 0-10 if all 5 items were completed. Scale scores can be prorated if at least 3 items were completed.

  Not True Some-what True Certainly True Summary Score
Standard Values for Data Entry 0 1 2
Data element SDQ Item number and description Item Score
Emotional Symptoms Scale 0-10
Item 03 Often complains of headaches … 0 1 2  
Item 08 Many worries or often seems worried 0 1 2  
Item 13 Often unhappy, depressed or tearful 0 1 2  
Item 16 Nervous or clingy in new situations … 0 1 2  
Item 24 Many fears, easily scared 0 1 2  
Conduct Problem Scale 0-10
Item 05 Often loses temper … 0 1 2  
Item 07 Generally well behaved 2 1 0  
Item 12 Often fights with other children … 0 1 2  
Item 18 Often lies or cheats 0 1 2  
Item 22 Steals from home, school … 0 1 2  
Hyperactivity Scale 0-10
Item 02 Restless, overactive … 0 1 2  
Item 10 Constantly fidgeting … 0 1 2  
Item 15 Easily distracted … 0 1 2  
Item 21 Thinks things out before acting 2 1 0  
Item 25 Good attention span 2 1 0  
Peer Problem Scale 0-10
Item 06 Rather solitary, prefers to play alone 0 1 2  
Item 11 Has at least one good friend 2 1 0  
Item 14 Generally liked by other children 2 1 0  
Item 19 Picked on or bullied … 0 1 2  
Item 23 Gets along better with adults … 0 1 2  
Prosocial Scale 0-10
Item 01 Considerate of other people’s feelings 0 1 2  
Item 04 Shares readily with other children … 0 1 2  
Item 09 Helpful if someone is hurt … 0 1 2  
Item 17 Kind to younger children 0 1 2  
Item 20 Often volunteers to help others … 0 1 2  
SDQ Total Difficulties Score = Sum of Scales below 0-40
  Emotional Symptoms Scale 0-10  
  Conduct Problem Scale 0-10  
  Hyperactivity Scale 0-10  
  Peer Problem Scale 0-10  
  • NB. Bold items indicate reverse scoring
2.3.3.6.3.2. Scoring the SDQ

The standard values for coding individual Item responses are 0 (Not True), 1 (Somewhat True), 2 (Certainly True) and 9 (Missing data).

For completed items (response coded 0,1,2) the Item scores are usually the same as the standard values. Them exceptions are item 07, 11, 14, 21 and 25. These items are “reverse-scored”, that is, the standard value is mapped to Item scores as follows: 0->2, 1->1, 2->0.

Summary scores are only calculated if at least three of the five items have been completed (that is, coded 0, 1 or 2). Otherwise the summary score is set to missing. For the Summary scores, the missing value used should be 99.

The Summary scores are computed using the equation shown below, with the result being rounded to the nearest whole number. In the first 25 SDQ questions, each summary scale is composed of five items.

Summary score = (sum of item scores/number of valid completed items) x number of items

The simplest way to calculate the total difficulties score is to add up the following summary scores with the result being rounded to the nearest whole number.

Total score = Emotional Scale + Conduct Scale + Hyperactivity Scale + Peer Problem Scale

However, some of the summary scores may be missing. The rule is if more than one summary score is missing the Total Score is set to missing, value 99.

Items 28-32 are not completed if respondents have answered “No” to Item 26, which asks for an overall opinion about difficulties being present. In this case, all Item responses for Items 27 through 33 should be coded “8” for “not applicable”, and the impact score should be coded to zero. Item 27 is not included in the Impact Score since it assesses the chronicity of the difficulties- the length of time they have been present. Item 33 is not included in the Impact Score, since it assess the burden on others rather than on the child/youth.

The coded Item Responses for the remaining Items 28 through 32 have to be mapped to their Item Scores before adding up. This mapping is the same for all, namely: 0->0, 1->0, 2->1, 3->2.

Table 2.8 SDQ record layout
Data Element (Field Name) Type (min,max) Required Format / Values
Organisation Path (organisation_path) string yes A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.
Collection Occasion Key (collection_occasion_key) string (2,50) yes This is a number or code assigned to each collection occasion of outcome measures. The Collection Occasion Key is unique and stable for each collection occasion at the level of the organisation.
Episode Key (episode_key)   yes  
Collection Occasion - Measure Date (measure_date) date yes The date the measure was given.
Collection Occasion - Reason (reason_for_collection) string yes
1:Episode start
2:Review
3:Episode end
SDQ Collection Occasion - Version (sdq_version) string yes
PC101:Parent Report Measure 4-10 yrs, Baseline version, Australian Version 1
PC201:Parent Report Measure 4-10 yrs, Follow Up version, Australian Version 1
PY101:Parent Report Measure 11-17 yrs, Baseline version, Australian Version 1
PY201:Parent Report Measure 11-17 yrs, Follow Up version, Australian Version 1
YR101:Self report Version, 11-17 years, Baseline version, Australian Version 1
YR201:Self report Version, 11-17 years, Follow Up version, Australian Version 1
SDQ - Question 1 (sdq_item1) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 2 (sdq_item2) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 3 (sdq_item3) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 4 (sdq_item4) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 5 (sdq_item5) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 6 (sdq_item6) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 7 (sdq_item7) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 8 (sdq_item8) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 9 (sdq_item9) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 10 (sdq_item10) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 11 (sdq_item11) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 12 (sdq_item12) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 13 (sdq_item13) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 14 (sdq_item14) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 15 (sdq_item15) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 16 (sdq_item16) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 17 (sdq_item17) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 18 (sdq_item18) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 19 (sdq_item19) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 20 (sdq_item20) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 21 (sdq_item21) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 22 (sdq_item22) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 23 (sdq_item23) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 24 (sdq_item24) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 25 (sdq_item25) string yes
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 26 (sdq_item26) string yes
0:No
1:Yes - minor difficulties
2:Yes - definite difficulties
3:Yes - severe difficulties
7:Unable to rate (insufficient information)
9:Not stated / Missing
SDQ - Question 27 (sdq_item27) string yes
0:Less than a month
1:1-5 months
2:6-12 months
3:Over a year
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 28 (sdq_item28) string yes
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 29 (sdq_item29) string yes
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 30 (sdq_item30) string yes
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 31 (sdq_item31) string yes
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 32 (sdq_item32) string yes
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 33 (sdq_item33) string yes
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 34 (sdq_item34) string yes
0:Much worse
1:A bit worse
2:About the same
3:A bit better
4:Much better
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 35 (sdq_item35) string yes
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 36 (sdq_item36) string yes
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 37 (sdq_item37) string yes
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 38 (sdq_item38) string yes
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 39 (sdq_item39) string yes
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 40 (sdq_item40) string yes
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 41 (sdq_item41) string yes
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Question 42 (sdq_item42) string yes
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
SDQ - Emotional Symptoms Scale (sdq_emotional_symptoms) integer yes 0 - 10, 99 = Not stated / Missing
SDQ - Conduct Problem Scale (sdq_conduct_problem) integer yes 0 - 10, 99 = Not stated / Missing
SDQ - Hyperactivity Scale (sdq_hyperactivity) integer yes 0 - 10, 99 = Not stated / Missing
SDQ - Peer Problem Scale (sdq_peer_problem) integer yes 0 - 10, 99 = Not stated / Missing
SDQ - Prosocial Scale (sdq_prosocial) integer yes 0 - 10, 99 = Not stated / Missing
SDQ - Total Difficulties Score (sdq_total) integer yes 0 - 40, 99 = Not stated / Missing
SDQ - Impact Score (sdq_impact) integer yes 0 - 10, 99 = Not stated / Missing
SDQ - Tags (sdq_tags) string List of tags for the collection occasion.

2.3.4. Definitions

2.3.4.1. Client - Aboriginal and Torres Strait Islander Status

Whether a person identifies as being of Aboriginal and/or Torres Strait Islander origin, as represented by a code.

Field name:

client_atsi_status

Data type:

string

Required:

yes

Domain:
1:Aboriginal but not Torres Strait Islander origin
2:Torres Strait Islander but not Aboriginal origin
3:Both Aboriginal and Torres Strait Islander origin
4:Neither Aboriginal or Torres Strait Islander origin
9:Not stated/inadequately described
Notes:
Code 9 is not to be available as a valid answer to the questions but is

intended for use:

  • Primarily when importing data from other data collections that do not contain mappable data.
  • Where an answer was refused.
  • Where the question was not able to be asked prior to completion of assistance because the client was unable to communicate or a person who knows the client was not available.
METeOR:

291036


2.3.4.2. Client - Country of Birth

The country in which the client was born, as represented by a code.

Field name:

country_of_birth

Data type:

string (4)

Required:

yes

Domain:
1101:Australia
1102:Norfolk Island
1199:Australian External Territories, nec
1201:New Zealand
1301:New Caledonia
1302:Papua New Guinea
1303:Solomon Islands
1304:Vanuatu
1401:Guam
1402:Kiribati
1403:Marshall Islands
1404:Micronesia, Federated States of
1405:Nauru
1406:Northern Mariana Islands
1407:Palau
1501:Cook Islands
1502:Fiji
1503:French Polynesia
1504:Niue
1505:Samoa
1506:Samoa, American
1507:Tokelau
1508:Tonga
1511:Tuvalu
1512:Wallis and Futuna
1513:Pitcairn Islands
1599:Polynesia (excludes Hawaii), nec
1601:Adelie Land (France)
1602:Argentinian Antarctic Territory
1603:Australian Antarctic Territory
1604:British Antarctic Territory
1605:Chilean Antarctic Territory
1606:Queen Maud Land (Norway)
1607:Ross Dependency (New Zealand)
2102:England
2103:Isle of Man
2104:Northern Ireland
2105:Scotland
2106:Wales
2107:Guernsey
2108:Jersey
2201:Ireland
2301:Austria
2302:Belgium
2303:France
2304:Germany
2305:Liechtenstein
2306:Luxembourg
2307:Monaco
2308:Netherlands
2311:Switzerland
2401:Denmark
2402:Faroe Islands
2403:Finland
2404:Greenland
2405:Iceland
2406:Norway
2407:Sweden
2408:Aland Islands
3101:Andorra
3102:Gibraltar
3103:Holy See
3104:Italy
3105:Malta
3106:Portugal
3107:San Marino
3108:Spain
3201:Albania
3202:Bosnia and Herzegovina
3203:Bulgaria
3204:Croatia
3205:Cyprus
3206:The former Yugoslav Republic of Macedonia
3207:Greece
3208:Moldova
3211:Romania
3212:Slovenia
3214:Montenegro
3215:Serbia
3216:Kosovo
3301:Belarus
3302:Czech Republic
3303:Estonia
3304:Hungary
3305:Latvia
3306:Lithuania
3307:Poland
3308:Russian Federation
3311:Slovakia
3312:Ukraine
4101:Algeria
4102:Egypt
4103:Libya
4104:Morocco
4105:Sudan
4106:Tunisia
4107:Western Sahara
4108:Spanish North Africa
4111:South Sudan
4201:Bahrain
4202:Gaza Strip and West Bank
4203:Iran
4204:Iraq
4205:Israel
4206:Jordan
4207:Kuwait
4208:Lebanon
4211:Oman
4212:Qatar
4213:Saudi Arabia
4214:Syria
4215:Turkey
4216:United Arab Emirates
4217:Yemen
5101:Myanmar
5102:Cambodia
5103:Laos
5104:Thailand
5105:Vietnam
5201:Brunei Darussalam
5202:Indonesia
5203:Malaysia
5204:Philippines
5205:Singapore
5206:Timor-Leste
6101:China (excludes SARs and Taiwan)
6102:Hong Kong (SAR of China)
6103:Macau (SAR of China)
6104:Mongolia
6105:Taiwan
6201:Japan
6202:Korea, Democratic People’s Republic of (North)
6203:Korea, Republic of (South)
7101:Bangladesh
7102:Bhutan
7103:India
7104:Maldives
7105:Nepal
7106:Pakistan
7107:Sri Lanka
7201:Afghanistan
7202:Armenia
7203:Azerbaijan
7204:Georgia
7205:Kazakhstan
7206:Kyrgyzstan
7207:Tajikistan
7208:Turkmenistan
7211:Uzbekistan
8101:Bermuda
8102:Canada
8103:St Pierre and Miquelon
8104:United States of America
8201:Argentina
8202:Bolivia
8203:Brazil
8204:Chile
8205:Colombia
8206:Ecuador
8207:Falkland Islands
8208:French Guiana
8211:Guyana
8212:Paraguay
8213:Peru
8214:Suriname
8215:Uruguay
8216:Venezuela
8299:South America, nec
8301:Belize
8302:Costa Rica
8303:El Salvador
8304:Guatemala
8305:Honduras
8306:Mexico
8307:Nicaragua
8308:Panama
8401:Anguilla
8402:Antigua and Barbuda
8403:Aruba
8404:Bahamas
8405:Barbados
8406:Cayman Islands
8407:Cuba
8408:Dominica
8411:Dominican Republic
8412:Grenada
8413:Guadeloupe
8414:Haiti
8415:Jamaica
8416:Martinique
8417:Montserrat
8421:Puerto Rico
8422:St Kitts and Nevis
8423:St Lucia
8424:St Vincent and the Grenadines
8425:Trinidad and Tobago
8426:Turks and Caicos Islands
8427:Virgin Islands, British
8428:Virgin Islands, United States
8431:St Barthelemy
8432:St Martin (French part)
8433:Bonaire, Sint Eustatius and Saba
8434:Curacao
8435:Sint Maarten (Dutch part)
9101:Benin
9102:Burkina Faso
9103:Cameroon
9104:Cabo Verde
9105:Central African Republic
9106:Chad
9107:Congo, Republic of
9108:Congo, Democratic Republic of
9111:Cote d’Ivoire
9112:Equatorial Guinea
9113:Gabon
9114:Gambia
9115:Ghana
9116:Guinea
9117:Guinea-Bissau
9118:Liberia
9121:Mali
9122:Mauritania
9123:Niger
9124:Nigeria
9125:Sao Tome and Principe
9126:Senegal
9127:Sierra Leone
9128:Togo
9201:Angola
9202:Botswana
9203:Burundi
9204:Comoros
9205:Djibouti
9206:Eritrea
9207:Ethiopia
9208:Kenya
9211:Lesotho
9212:Madagascar
9213:Malawi
9214:Mauritius
9215:Mayotte
9216:Mozambique
9217:Namibia
9218:Reunion
9221:Rwanda
9222:St Helena
9223:Seychelles
9224:Somalia
9225:South Africa
9226:Swaziland
9227:Tanzania
9228:Uganda
9231:Zambia
9232:Zimbabwe
9299:Southern and East Africa, nec
9999:Unknown
Notes:

Standard Australian Classification of Countries (SACC), 2016 4-digit code (ABS Catalogue No. 1269.0) SACC 2016 is a four-digit, three-level hierarchical structure specifying major group, minor group and country. 9999 is used when the information is not known or the client has refused to provide the information.

Organisations are encouraged to produce customised lists of the most common languages in use by their local populations from the above resource. Please refer to Country of Birth for help on designing forms.

METeOR:

459973

ABS:

http://www.abs.gov.au/ausstats/abs@.nsf/mf/1269.0


2.3.4.3. Client - Date of Birth

The date on which an individual was born.

Field name:

date_of_birth

Data type:

date

Required:

yes

Notes:
  • The date of birth must not be before January 1st 1900.
  • The date of birth must not be in the future.
  • If the date of birth is unknown, the following approaches should be used:
    • If the age of the person is known, the age should be used to derive the year of birth
    • If the age of the person is unknown, an estimated age of the person should be used to estimate a year of birth
    • An actual or estimated year of birth should then be converted into an estimated date of birth using the following convention: 0101Estimated year of birth.
    • If the date of birth is totally unknown, use 09099999.
    • If you have estimated the year of birth make sure you record this in the ‘Estimated date of birth flag’
METeOR:

287007


2.3.4.4. Client - Estimated Date of Birth Flag

The date of birth estimate flag records whether or not the client’s date of birth has been estimated.

Field name:

est_date_of_birth

Data type:

string

Required:

yes

Domain:
1:Date of birth is accurate
2:Date of birth is an estimate
8:Date of birth is a ‘dummy’ date (ie, 09099999)
9:Accuracy of stated date of birth is not known

2.3.4.5. Client - Gender

The term ‘gender’ refers to the way in which a person identifies their masculine or feminine characteristics. A persons gender relates to their deeply held internal and individual sense of gender and is not always exclusively male or female. It may or may not correspond to their sex assigned at birth.

Field name:

client_gender

Data type:

string

Required:

yes

Domain:
0:Not stated/Inadequately described
1:Male
2:Female
3:Other
Notes:
1 - M - Male

Adults who identify themselves as men, and children who identify themselves as boys.

2 - F - Female

Adults who identify themselves as women, and children who identify themselves as girls.

3 - X- Other

Adults and children who identify as non-binary, gender diverse, or with descriptors other than man/boy or woman/girl.

ABS:

http://www.abs.gov.au/ausstats/abs@.nsf/Latestproducts/1200.0.55.012Main%20Features12016?opendocument&tabname=Summary&prodno=1200.0.55.012&issue=2016&num=&view=


2.3.4.6. Client Key

This is a number or code assigned to each individual referred to the commissioned organisation. The client identifier is unique and stable for each individual within the PHN.

Field name:

client_key

Data type:

string (2,50)

Required:

yes

Notes:

Client keys must be unique within each PHN independent of the treating organisation. It is the responsibility of PHNs and Provider Organisations to co-ordinate to maintain this identifier. Clients should not be assigned multiple keys within the same PHN.

Client keys are case sensitive and must be valid unicode characters.


2.3.4.7. Client - Main Language Spoken at Home

The language reported by a client as the main language other than English spoken by that client in his/her home (or most recent private residential setting occupied by the client) to communicate with other residents of the home or setting and regular visitors, as represented by a code.

Field name:

main_lang_at_home

Data type:

string (4)

Required:

yes

Domain:
1101:Gaelic (Scotland)
1102:Irish
1103:Welsh
1199:Celtic, nec
1201:English
1301:German
1302:Letzeburgish
1303:Yiddish
1401:Dutch
1402:Frisian
1403:Afrikaans
1501:Danish
1502:Icelandic
1503:Norwegian
1504:Swedish
1599:Scandinavian, nec
1601:Estonian
1602:Finnish
1699:Finnish and Related Languages, nec
2101:French
2201:Greek
2301:Catalan
2302:Portuguese
2303:Spanish
2399:Iberian Romance, nec
2401:Italian
2501:Maltese
2901:Basque
2902:Latin
2999:Other Southern European Languages, nec
3101:Latvian
3102:Lithuanian
3301:Hungarian
3401:Belorussian
3402:Russian
3403:Ukrainian
3501:Bosnian
3502:Bulgarian
3503:Croatian
3504:Macedonian
3505:Serbian
3506:Slovene
3507:Serbo-Croatian/Yugoslavian, so described
3601:Czech
3602:Polish
3603:Slovak
3604:Czechoslovakian, so described
3901:Albanian
3903:Aromunian (Macedo-Romanian)
3904:Romanian
3905:Romany
3999:Other Eastern European Languages, nec
4101:Kurdish
4102:Pashto
4104:Balochi
4105:Dari
4106:Persian (excluding Dari)
4107:Hazaraghi
4199:Iranic, nec
4202:Arabic
4204:Hebrew
4206:Assyrian Neo-Aramaic
4207:Chaldean Neo-Aramaic
4208:Mandaean (Mandaic)
4299:Middle Eastern Semitic Languages, nec
4301:Turkish
4302:Azeri
4303:Tatar
4304:Turkmen
4305:Uygur
4306:Uzbek
4399:Turkic, nec
4901:Armenian
4902:Georgian
4999:Other Southwest and Central Asian Languages, nec
5101:Kannada
5102:Malayalam
5103:Tamil
5104:Telugu
5105:Tulu
5199:Dravidian, nec
5201:Bengali
5202:Gujarati
5203:Hindi
5204:Konkani
5205:Marathi
5206:Nepali
5207:Punjabi
5208:Sindhi
5211:Sinhalese
5212:Urdu
5213:Assamese
5214:Dhivehi
5215:Kashmiri
5216:Oriya
5217:Fijian Hindustani
5299:Indo-Aryan, nec
5999:Other Southern Asian Languages
6101:Burmese
6102:Chin Haka
6103:Karen
6104:Rohingya
6105:Zomi
6199:Burmese and Related Languages, nec
6201:Hmong
6299:Hmong-Mien, nec
6301:Khmer
6302:Vietnamese
6303:Mon
6399:Mon-Khmer, nec
6401:Lao
6402:Thai
6499:Tai, nec
6501:Bisaya
6502:Cebuano
6503:IIokano
6504:Indonesian
6505:Malay
6507:Tetum
6508:Timorese
6511:Tagalog
6512:Filipino
6513:Acehnese
6514:Balinese
6515:Bikol
6516:Iban
6517:Ilonggo (Hiligaynon)
6518:Javanese
6521:Pampangan
6599:Southeast Asian Austronesian Languages, nec
6999:Other Southeast Asian Languages
7101:Cantonese
7102:Hakka
7104:Mandarin
7106:Wu
7107:Min Nan
7199:Chinese, nec
7201:Japanese
7301:Korean
7901:Tibetan
7902:Mongolian
7999:Other Eastern Asian Languages, nec
8101:Anindilyakwa
8111:Maung
8113:Ngan’gikurunggurr
8114:Nunggubuyu
8115:Rembarrnga
8117:Tiwi
8121:Alawa
8122:Dalabon
8123:Gudanji
8127:Iwaidja
8128:Jaminjung
8131:Jawoyn
8132:Jingulu
8133:Kunbarlang
8136:Larrakiya
8137:Malak Malak
8138:Mangarrayi
8141:Maringarr
8142:Marra
8143:Marrithiyel
8144:Matngala
8146:Murrinh Patha
8147:Na-kara
8148:Ndjebbana (Gunavidji)
8151:Ngalakgan
8152:Ngaliwurru
8153:Nungali
8154:Wambaya
8155:Wardaman
8156:Amurdak
8157:Garrwa
8158:Kuwema
8161:Marramaninyshi
8162:Ngandi
8163:Waanyi
8164:Wagiman
8165:Yanyuwa
8166:Marridan (Maridan)
8171:Gundjeihmi
8172:Kune
8173:Kuninjku
8174:Kunwinjku
8175:Mayali
8179:Kunwinjkuan, nec
8181:Burarra
8182:Gun-nartpa
8183:Gurr-goni
8189:Burarran, nec
8199:Arnhem Land and Daly River Region Languages, nec
8211:Galpu
8212:Golumala
8213:Wangurri
8219:Dhangu, nec
8221:Dhalwangu
8222:Djarrwark
8229:Dhay’yi, nec
8231:Djambarrpuyngu
8232:Djapu
8233:Daatiwuy
8234:Marrangu
8235:Liyagalawumirr
8236:Liyagawumirr
8239:Dhuwal, nec
8242:Gumatj
8243:Gupapuyngu
8244:Guyamirrilili
8246:Manggalili
8247:Wubulkarra
8249:Dhuwala, nec
8251:Wurlaki
8259:Djinang, nec
8261:Ganalbingu
8262:Djinba
8263:Manyjalpingu
8269:Djinba, nec
8271:Ritharrngu
8272:Wagilak
8279:Yakuy, nec
8281:Nhangu
8282:Yan-nhangu
8289:Nhangu, nec
8291:Dhuwaya
8292:Djangu
8293:Madarrpa
8294:Warramiri
8295:Rirratjingu
8299:Other Yolngu Matha, nec
8301:Kuku Yalanji
8302:Guugu Yimidhirr
8303:Kuuku-Ya’u
8304:Wik Mungkan
8305:Djabugay
8306:Dyirbal
8307:Girramay
8308:Koko-Bera
8311:Kuuk Thayorre
8312:Lamalama
8313:Yidiny
8314:Wik Ngathan
8315:Alngith
8316:Kugu Muminh
8317:Morrobalama
8318:Thaynakwith
8321:Yupangathi
8322:Tjungundji
8399:Cape York Peninsula Languages, nec
8401:Kalaw Kawaw Ya/Kalaw Lagaw Ya
8402:Meriam Mir
8403:Yumplatok (Torres Strait Creole)
8504:Bilinarra
8505:Gurindji
8506:Gurindji Kriol
8507:Jaru
8508:Light Warlpiri
8511:Malngin
8512:Mudburra
8514:Ngardi
8515:Ngarinyman
8516:Walmajarri
8517:Wanyjirra
8518:Warlmanpa
8521:Warlpiri
8522:Warumungu
8599:Northern Desert Fringe Area Languages, nec
8603:Alyawarr
8606:Kaytetye
8607:Antekerrepenh
8611:Central Anmatyerr
8612:Eastern Anmatyerr
8619:Anmatyerr, nec
8621:Eastern Arrernte
8622:Western Arrarnta
8629:Arrernte, nec
8699:Arandic, nec
8703:Antikarinya
8704:Kartujarra
8705:Kukatha
8706:Kukatja
8707:Luritja
8708:Manyjilyjarra
8711:Martu Wangka
8712:Ngaanyatjarra
8713:Pintupi
8714:Pitjantjatjara
8715:Wangkajunga
8716:Wangkatha
8717:Warnman
8718:Yankunytjatjara
8721:Yulparija
8722:Tjupany
8799:Western Desert Languages, nec
8801:Bardi
8802:Bunuba
8803:Gooniyandi
8804:Miriwoong
8805:Ngarinyin
8806:Nyikina
8807:Worla
8808:Worrorra
8811:Wunambal
8812:Yawuru
8813:Gambera
8814:Jawi
8815:Kija
8899:Kimberley Area Languages, nec
8901:Adnymathanha
8902:Arabana
8903:Bandjalang
8904:Banyjima
8905:Batjala
8906:Bidjara
8907:Dhanggatti
8908:Diyari
8911:Gamilaraay
8913:Garuwali
8914:Githabul
8915:Gumbaynggir
8916:Kanai
8917:Karajarri
8918:Kariyarra
8921:Kaurna
8922:Kayardild
8924:Kriol
8925:Lardil
8926:Mangala
8927:Muruwari
8928:Narungga
8931:Ngarluma
8932:Ngarrindjeri
8933:Nyamal
8934:Nyangumarta
8935:Nyungar
8936:Paakantyi
8937:Palyku/Nyiyaparli
8938:Wajarri
8941:Wiradjuri
8943:Yindjibarndi
8944:Yinhawangka
8945:Yorta Yorta
8946:Baanbay
8947:Badimaya
8948:Barababaraba
8951:Dadi Dadi
8952:Dharawal
8953:Djabwurrung
8954:Gudjal
8955:Keerray-Woorroong
8956:Ladji Ladji
8957:Mirning
8958:Ngatjumaya
8961:Waluwarra
8962:Wangkangurru
8963:Wargamay
8964:Wergaia
8965:Yugambeh
8998:Aboriginal English, so described
8999:Other Australian Indigenous Languages, nec
9101:American Languages
9201:Acholi
9203:Akan
9205:Mauritian Creole
9206:Oromo
9207:Shona
9208:Somali
9211:Swahili
9212:Yoruba
9213:Zulu
9214:Amharic
9215:Bemba
9216:Dinka
9217:Ewe
9218:Ga
9221:Harari
9222:Hausa
9223:Igbo
9224:Kikuyu
9225:Krio
9226:Luganda
9227:Luo
9228:Ndebele
9231:Nuer
9232:Nyanja (Chichewa)
9233:Shilluk
9234:Tigre
9235:Tigrinya
9236:Tswana
9237:Xhosa
9238:Seychelles Creole
9241:Anuak
9242:Bari
9243:Bassa
9244:Dan (Gio-Dan)
9245:Fulfulde
9246:Kinyarwanda (Rwanda)
9247:Kirundi (Rundi)
9248:Kpelle
9251:Krahn
9252:Liberian (Liberian English)
9253:Loma (Lorma)
9254:Lumun (Kuku Lumun)
9255:Madi
9256:Mandinka
9257:Mann
9258:Moro (Nuba Moro)
9261:Themne
9262:Lingala
9299:African Languages, nec
9301:Fijian
9302:Gilbertese
9303:Maori (Cook Island)
9304:Maori (New Zealand)
9306:Nauruan
9307:Niue
9308:Samoan
9311:Tongan
9312:Rotuman
9313:Tokelauan
9314:Tuvaluan
9315:Yapese
9399:Pacific Austronesian Languages, nec
9402:Bislama
9403:Hawaiian English
9404:Norf’k-Pitcairn
9405:Solomon Islands Pijin
9499:Oceanian Pidgins and Creoles, nec
9502:Kiwai
9503:Motu (HiriMotu)
9504:Tok Pisin (Neomelanesian)
9599:Papua New Guinea Languages, nec
9601:Invented Languages
9701:Auslan
9702:Key Word Sign Australia
9799:Sign Languages, nec
9999:Unknown
Notes:

Australian Standard Classification of Languages (ASCL), 2016 4-digit code (ABS Catalogue No. 1267.0) or 9999 if info is not known or client refuses to supply.

The ABS recommends the following question in order to collect this data: Which language does the client mainly speak at home? (If more than one language, indicate the one that is spoken most often.)

Organisations are encouraged to produce customised lists of the most common countries based on their local populations from the above resource. Please refer to Main Language Spoken at Home for help on designing forms.

METeOR:

460125

ABS:

http://www.abs.gov.au/ausstats/abs@.nsf/mf/1267.0


2.3.4.8. Client - Proficiency in Spoken English

The self-assessed level of ability to speak English, asked of people whose first language is a language other than English or who speak a language other than English at home.

Field name:

prof_english

Data type:

string

Required:

yes

Domain:
0:Not applicable (persons under 5 years of age or who speak only English)
1:Very well
2:Well
3:Not well
4:Not at all
9:Not stated/inadequately described
Notes:
0 - Not applicable (persons under 5 years of age or who speak only English)

Not applicable, is to be used for people under 5 years of age and people who speak only English.

9 - Not stated/inadequately described

Not stated/inadequately described, is not to be used on primary collection forms. It is primarily for use in administrative collections when transferring data from data sets where the item has not been collected.

METeOR:

270203


2.3.4.9. Client - Statistical Linkage Key

A key that enables two or more records belonging to the same individual to be brought together.

Field name:

slk

Data type:

string (14,40)

Required:

yes

Notes:

System generated non-identifiable alphanumeric code derived from information held by the PMHC organisation.

Supported formats:
  • 14 character SLK
  • a Crockford encoded sha1 hash of a 14 character SLK. This must be 32 characters in length.
  • a hex encoded sha1 hash of a 14 character SLK. This must be 40 characters in length.

SLK values are stored in sha1_hex format.

METeOR:

349510


2.3.4.10. Client - Tags

List of tags for the client.

Field name:

client_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.


2.3.4.11. Collection Occasion - Measure Date

The date the measure was given.

Field name:

measure_date

Data type:

date

Required:

yes

Notes:

For Date fields, data must be recorded in compliance with the standard format used across the National Health Data Dictionary; specifically, dates must be of fixed 8 column width in the format DDMMYYYY, with leading zeros used when necessary to pad out a value. For instance, 13th March 2008 would appear as 13032008.

If the date the measure was given is unknown, 09099999 should be used.

  • The measure date must not be before 1st January 2016.
  • The measure date must not be before Episode - Referral Date
  • The measure date must not be after Episode - End Date
  • The measure date must not be in the future.

2.3.4.12. Collection Occasion - Reason

The reason for the collection of the outcome measures on the identified Outcome Collection Occasion.

Field name:

reason_for_collection

Data type:

string

Required:

yes

Domain:
1:Episode start
2:Review
3:Episode end
Notes:
1 - Episode start

Refers to an outcome measure undertaken at the beginning of an Episode of Care. For the purposes of the PMHC MDS protocol, episodes may start at the point of first Service Contact with a new client who has not been seen previously by the organisation, or a first contact for a new Episode of Care for a client who has received services from the organisation in a previous Episode of Care that has been completed.

2 - Review

Refers to an outcome measure undertaken during the course of an Episode of Care that post-dates Episode Start and pre-dates Episode End. An outcome measure may be undertaken at Review for a number of reasons including:

  • in response to critical clinical events or changes in the client’s mental health status;
  • following a client-requested review; or
  • other situations where a review may be indicated.
3 - Episode end

Refers to the outcome measures collected at the end of an Episode of Care.


2.3.4.13. Collection Occasion Key

This is a number or code assigned to each collection occasion of outcome measures. The Collection Occasion Key is unique and stable for each collection occasion at the level of the organisation.

Field name:collection_occasion_key
Data type:string (2,50)
Required:yes
Notes:Collection occasion keys are case sensitive and must be valid unicode characters.

2.3.4.14. Episode - Additional Diagnosis

The main additional condition or complaint co-existing with the Principal Diagnosis or arising during the episode of care.

Field name:

additional_diagnosis

Data type:

string

Required:

yes

Domain:
000:No additional diagnosis
100:Anxiety disorders (ATAPS)
101:Panic disorder
102:Agoraphobia
103:Social phobia
104:Generalised anxiety disorder
105:Obsessive-compulsive disorder
106:Post-traumatic stress disorder
107:Acute stress disorder
108:Other anxiety disorder
200:Affective (Mood) disorders (ATAPS)
201:Major depressive disorder
202:Dysthymia
203:Depressive disorder NOS
204:Bipolar disorder
205:Cyclothymic disorder
206:Other affective disorder
300:Substance use disorders (ATAPS)
301:Alcohol harmful use
302:Alcohol dependence
303:Other drug harmful use
304:Other drug dependence
305:Other substance use disorder
400:Psychotic disorders (ATAPS)
401:Schizophrenia
402:Schizoaffective disorder
403:Brief psychotic disorder
404:Other psychotic disorder
501:Separation anxiety disorder
502:Attention deficit hyperactivity disorder (ADHD)
503:Conduct disorder
504:Oppositional defiant disorder
505:Pervasive developmental disorder
506:Other disorder of childhood and adolescence
601:Adjustment disorder
602:Eating disorder
603:Somatoform disorder
604:Personality disorder
605:Other mental disorder
901:Anxiety symptoms
902:Depressive symptoms
903:Mixed anxiety and depressive symptoms
904:Stress related
905:Other
999:Missing
Notes:

Additional Diagnosis gives information on conditions that are significant in terms of treatment required and resources used during the episode of care. Additional diagnoses should be interpreted as conditions that affect client management in terms of requiring any of the following:

  • Commencement, alteration or adjustment of therapeutic treatment
  • Diagnostic procedures
  • Increased clinical care and/or monitoring

Where the client one or more comorbid mental health conditions in addition to the condition coded as the Principal Diagnosis, record the main condition as the Additional Diagnosis.

The following responses have been added to allow mapping of ATAPS data to PMHC format.

  • 100: Anxiety disorders (ATAPS)
  • 200: Affective (Mood) disorders (ATAPS)
  • 300: Substance use disorders (ATAPS)
  • 400: Psychotic disorders (ATAPS)

Note: These four codes should only be used for Episodes that are migrated from ATAPS MDS sources that cannot be described by any other Diagnosis. It is expected that the majority of Episodes delivered to clients from 1st July, 2017 can be assigned to other diagnoses.

These responses will only be allowed on episodes where the original ATAPS referral date was before 1 July 2017

These responses will only be allowed on episodes with the !ATAPS flag.

For further notes on the recording of diagnosis codes see Principal Diagnosis.


2.3.4.15. Episode - Area of usual residence, postcode

The Australian postcode of the client.

Field name:

client_postcode

Data type:

string

Required:

yes

Notes:

A valid Australian postcode or 9999 if the postcode is unknown or the client has not provided sufficient information to confirm their current residential address.

The full list of Australian Postcodes can be found at Australia Post.

When collecting the postcode of a person’s usual place of residence, the ABS recommends that ‘usual’ be defined as: ‘the place where the person has or intends to live for 6 months or more, or the place that the person regards as their main residence, or where the person has no other residence, the place they currently reside.’

Postcodes are deemed valid if they are in the range 0200-0299, 0800-9999.

METeOR:

429894


2.3.4.17. Episode - Completion Status

An indication of the completion status of an Episode of Care.

Field name:

episode_completion_status

Data type:

string

Required:

no

Domain:
0:Episode open
1:Episode closed - treatment concluded
2:Episode closed administratively - client could not be contacted
3:Episode closed administratively - client declined further contact
4:Episode closed administratively - client moved out of area
5:Episode closed administratively - client referred elsewhere
6:Episode closed administratively - other reason
Notes:

In order to use code 1 (Episode closed - treatment concluded) the client must have at least one service contact. All other codes may be applicable even when the client has no service contacts.

0 or Blank - Episode open

The client still requires treatment and further service contacts are required.

1 - Episode closed - treatment concluded

No further service contacts are planned as the client no longer requires treatment.

2 - Episode closed administratively - client could not be contacted

Further service contacts were planned but the client could no longer be contacted.

3 - Episode closed administratively - client declined further contact

Further service contacts were planned but the client declined further treatment.

4 - Episode closed administratively - client moved out of area

Further service contacts were planned but the client moved out of the area without a referral elsewhere. Where a client was referred somewhere else Episode Completion Status should be recorded as code 5 (Episode closed administratively - client referred elsewhere).

5 - Episode closed administratively - client referred elsewhere

Where a client still requires treatment, but a different service has been deemed appropriate or a client has moved out of the area so has moved to a different provider.

6 - Episode closed administratively - other reason

Where a client is no longer being given treatment but the reason for conclusion is not covered above.

Episode Completion Status interacts with two other data items in the PMHC MDS - Service Contact - Final, and Episode End Date.

Service Contact - Final

Collection of data for Service Contacts includes a Service Contact - Final item that requires the service provider to indicate whether further Service Contacts are planned. Where this item is recorded as ‘no further services planned’, the Episode Completion Status should be recorded as code 1 (Episode closed - treatment concluded) code 3 (Episode closed administratively - client declined further contact), code 4 (Episode closed administratively - client moved out of area), or code 5 (Episode closed administratively - client referred elsewhere). Selection of coding option should be that which best describes the circumstances of the episode ending.

Episode End Date

Where a Final Service Contact is recorded Episode End Date should be recorded as the date of the final Service Contact.


2.3.4.18. Episode - Employment Participation

Whether a person in paid employment is employed full-time or part-time, as represented by a code.

Field name:

employment_participation

Data type:

string

Required:

yes

Domain:
1:Full-time
2:Part-time
3:Not applicable - not in the labour force
9:Not stated/inadequately described
Notes:

Applies only to people whose labour force status is employed. (See metadata item Labour Force Status, for a definition of ‘employed’). Paid employment includes persons who performed some work for wages or salary, in cash or in kind, and persons temporarily absent from a paid employment job but who retained a formal attachment to that job.

1 - Full-time

Employed persons are working full-time if they: (a) usually work 35 hours or more in a week (in all paid jobs) or (b) although usually working less than 35 hours a week, actually worked 35 hours or more during the reference period.

2 - Part-time

Employed persons are working part-time if they usually work less than 35 hours a week (in all paid jobs) and either did so during the reference period, or were not at work in the reference period.

9 - Not stated / inadequately described

Is not to be used on primary collection forms. It is primarily for use in administrative collections when transferring data from data sets where the item has not been collected.

METeOR:

269950


2.3.4.19. Episode - End Date

The date on which an Episode of Care is formally or administratively ended

Field name:

episode_end_date

Data type:

date

Required:

no

Notes:
  • The episode end date must not be before 1st January 2016.
  • The episode end date must not be in the future.

An Episode of Care may be ended in one of two ways:

  • clinically, consequent upon conclusion of treatment for the client and discharge from care; or
  • administratively (statistically), where contact with the client has been lost by the organisation prior to completion of treatment or other factors prevented treatment being completed.

Episode End Date interacts with two other data items in the PMHC MDS - Service Contact - Final, and Episode Completion Status.

Service Contact - Final

Collection of data for Service Contacts includes a Service Contact - Final item that requires the service provider to indicate whether further Service Contacts are planned. Where this item is recorded as ‘no further services planned’, the date of the final Service Contact should be recorded as the Episode End Date.

Episode Completion Status

This field should be recorded as ‘Episode closed treatment concluded’ when a Service Contact - Final is recorded. The Episode Completion Status field can also be manually recorded to allow for administrative closure of episodes (e.g., contact has been lost with a client over a prolonged period - see Episode Completion Status for additional guidance). Where an episode is closed administratively, the Episode End Date should be recorded as the date on which the organisation made the decision to close episode.

METeOR:

614094


2.3.4.20. Episode - GP Mental Health Treatment Plan Flag

An indication of whether a client has a GP mental health treatment plan. A GP should be involved in a referral where appropriate however a mental health treatment plan is not mandatory.

Field name:

mental_health_treatment_plan

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
3:Unknown
9:Not stated/inadequately described

2.3.4.21. Episode - Health Care Card

An indication of whether the person is a current holder of a Health Care Card that entitles them to arrange of concessions for Government funded health services.

Field name:

health_care_card

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
3:Not Known
9:Not stated
Notes:

Details on the Australian Government Health Care Card are available at: https://www.humanservices.gov.au/customer/services/centrelink/health-care-card

METeOR:

605149


2.3.4.22. Episode - Homelessness Flag

An indication of whether the client has been homeless in the 4 weeks prior to the current service episode.

Field name:

homelessness

Data type:

string

Required:

yes

Domain:
1:Sleeping rough or in non-conventional accommodation
2:Short-term or emergency accommodation
3:Not homeless
9:Not stated / Missing
Notes:
1 - Sleeping rough or in non-conventional accommodation

Includes sleeping on the streets, in a park, in cars or railway carriages, under bridges or other similar ‘rough’ accommodation

2 - Short-term or emergency accommodation

Includes sleeping in short-term accommodation, emergency accommodation, due to a lack of other options. This may include refuges; crisis shelters; couch surfing; living temporarily with friends and relatives; insecure accommodation on a short term basis; emergency accommodation arranged in hotels, motels etc by a specialist homelessness agency.

3 - Not homeless

Includes sleeping in own accommodation/rental accommodation or living with friends or relatives on a stable, long term basis

9 - Not stated / Missing

Not stated / Missing

Select the code that best fits the client’s sleeping arrangements over the preceding 4 weeks. Where multiple options apply (e.g., client has experienced more than one of the sleeping arrangements over the previous 4 weeks) the following coding hierarchy should be followed:

  • If code 1 applied at any time over the 4 week period, code 1
  • If code 2 but not code 1 applied at any time over the 4 week period, code 2
  • Otherwise Code 3 applies

2.3.4.23. Episode Key

This is a number or code assigned to each episode. The Episode Key is unique and stable for each episode at the level of the organisation.

Field name:

episode_key

Data type:

string (2,50)

Required:

yes

Notes:

Episode Keys must be generated by the organisation to be unique at the provider organisation level and must persist across time. Creation of episode keys in this way allows clients to be merged (where duplicate Client Keys have been identified) without having to re-allocate episode identifiers since they can never clash.

Episode Keys are case sensitive and must be valid unicode characters.

A recommended approach for the creation of Episode Keys is to compute random UUIDs.


2.3.4.24. Episode - Labour Force Status

The self-reported status the person currently has in being either in the labour force (employed/unemployed) or not in the labour force, as represented by a code.

Field name:

labour_force_status

Data type:

string

Required:

yes

Domain:
1:Employed
2:Unemployed
3:Not in the Labour Force
9:Not stated/inadequately described
Notes:
1 - Employed

Employed persons are those aged 15 years and over who met one of the following criteria during the reference week:

  • Worked for one hour or more for pay, profit, commission or payment in kind, in a job or business or son a farm (employees and owner managers of incorporated or unincorporated enterprises).
  • Worked for one hour or more without pay in a family business or on a farm (contributing family workers).
  • Were employees who had a job but were not at work and were:
    • away from work for less than four weeks up to the end of the reference week; or
    • away from work for more than four weeks up to the end of the reference week and
    • received pay for some or all of the four week period to the end of the reference week; or
    • away from work as a standard work or shift arrangement; or
    • on strike or locked out; or
    • on workers’ compensation and expected to return to their job.
  • Were owner managers who had a job, business or farm, but were not at work.
2 - Unemployed

Unemployed persons are those aged 15 years and over who were not employed during the reference week, and:

  • had actively looked for full time or part time work at any time in the four weeks up to the end of the reference week and were available for work in the reference week; or
  • were waiting to start a new job within four weeks from the end of the reference week and could have started in the reference week if the job had been available then.

Actively looked for work includes:

  • written, telephoned or applied to an employer for work;
  • had an interview with an employer for work;
  • answered an advertisement for a job;
  • checked or registered with a Job Services Australia provider or any other employment agency;
  • taken steps to purchase or start your own business;
  • advertised or tendered for work; and
  • contacted friends or relatives in order to obtain work.
3 - Not in the labour force

Persons not in the labour force are those aged 15 years and over who were not in the categories employed or unemployed, as defined, during the reference week. They include people who undertook unpaid household duties or other voluntary work only, were retired, voluntarily inactive and those permanently unable to work.

9 - Not stated/inadequately described

Includes children under 15 (0-14 years)

METeOR:

621450


2.3.4.25. Episode - Marital Status

A person’s current relationship status in terms of a couple relationship or, for those not in a couple relationship, the existence of a current or previous registered marriage, as represented by a code.

Field name:

marital_status

Data type:

string

Required:

yes

Domain:
1:Never married
2:Widowed
3:Divorced
4:Separated
5:Married (registered and de facto)
6:Not stated/inadequately described
Notes:

Refers to the current marital status of a person.

2 - Widowed

This code usually refers to registered marriages but when self-reported may also refer to de facto marriages.

4 - Separated

This code refers to registered marriages but when self-reported may also refer to de facto marriages.

5 - Married (registered and de facto)

Includes people who have been divorced or widowed but have since re-married, and should be generally accepted as applicable to all de facto couples, including of the same sex.

6 - Not stated/inadequately described

This code is not for use on primary collection forms. It is primarily for use in administrative collections when transferring data from data sets where the item has not been collected.

METeOR:

291045


2.3.4.26. Episode - Medication - Antidepressants (N06A)

Whether the client is taking prescribed antidepressants for a mental health condition as assessed at intake assessment, as represented by a code.

Field name:

medication_antidepressants

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Unknown
Notes:

The N06A class of drugs a therapeutic subgroup of the Anatomical Therapeutic Chemical Classification System, a system of alphanumeric codes developed by the World Health Organisation (WHO) for the classification of drugs and other medical products. It covers drugs designed for the depressive disorders.

Details of drugs included in the category can be found here: http://www.whocc.no/atc_ddd_index/?code=N06A


2.3.4.27. Episode - Medication - Antipsychotics (N05A)

Whether the client is taking prescribed antipsychotics for a mental health condition as assessed at intake assessment, as represented by a code.

Field name:

medication_antipsychotics

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Unknown
Notes:

The N05A class of drugs a therapeutic subgroup of the Anatomical Therapeutic Chemical Classification System, a system of alphanumeric codes developed by the World Health Organisation (WHO) for the classification of drugs and other medical products. It covers drugs designed for the treatment of psychotic disorders.

Details of drugs included in the category can be found here: http://www.whocc.no/atc_ddd_index/?code=N05A


2.3.4.28. Episode - Medication - Anxiolytics (N05B)

Whether the client is taking prescribed anxiolytics for a mental health condition as assessed at intake assessment, as represented by a code.

Field name:

medication_anxiolytics

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Unknown
Notes:

The N05B class of drugs a therapeutic subgroup of the Anatomical Therapeutic Chemical Classification System, a system of alphanumeric codes developed by the World Health Organisation (WHO) for the classification of drugs and other medical products. It covers drugs designed for the treatment of disorders associated with anxiety and tension.

Details of drugs included in the category can be found here: http://www.whocc.no/atc_ddd_index/?code=N05B


2.3.4.29. Episode - Medication - Hypnotics and sedatives (N05C)

Whether the client is taking prescribed hypnotics and sedatives for a mental health condition as assessed at intake assessment, as represented by a code.

Field name:

medication_hypnotics

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Unknown
Notes:

The N05C class of drugs a therapeutic subgroup of the Anatomical Therapeutic Chemical Classification System, a system of alphanumeric codes developed by the World Health Organisation (WHO) for the classification of drugs and other medical products. It covers drugs designed to have mainly sedative or hypnotic actions. Hypnotic drugs are used to induce sleep and treat severe insomnia. Sedative drugs are prescribed to reduce excitability or anxiety.

Details of drugs included in the category can be found here: http://www.whocc.no/atc_ddd_index/?code=N05C


2.3.4.30. Episode - Medication - Psychostimulants and nootropics (N06B)

Whether the client is taking prescribed psychostimulants and nootropics for a mental health condition as assessed at intake assessment, as represented by a code.

Field name:

medication_psychostimulants

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Unknown
Notes:

The N06B class of drugs a therapeutic subgroup of the Anatomical Therapeutic Chemical Classification System, a system of alphanumeric codes developed by the World Health Organisation (WHO) for the classification of drugs and other medical products. It covers drugs designed to attention-deficit hyperactivity disorder (ADHD) and to improve impaired cognitive abilities.

Details of drugs included in the category can be found here: http://www.whocc.no/atc_ddd_index/?code=N06B


2.3.4.31. Episode - NDIS Participant

Is the client a participant in the National Disability Insurance Scheme?, as represented by a code.

Field name:

ndis_participant

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Not stated/inadequately described

2.3.4.32. Episode - Principal Diagnosis

The Principal Diagnosis is the diagnosis established after study to be chiefly responsible for occasioning the client’s care during the current Episode of Care.

Field name:

principal_diagnosis

Data type:

string

Required:

yes

Domain:
100:Anxiety disorders (ATAPS)
101:Panic disorder
102:Agoraphobia
103:Social phobia
104:Generalised anxiety disorder
105:Obsessive-compulsive disorder
106:Post-traumatic stress disorder
107:Acute stress disorder
108:Other anxiety disorder
200:Affective (Mood) disorders (ATAPS)
201:Major depressive disorder
202:Dysthymia
203:Depressive disorder NOS
204:Bipolar disorder
205:Cyclothymic disorder
206:Other affective disorder
300:Substance use disorders (ATAPS)
301:Alcohol harmful use
302:Alcohol dependence
303:Other drug harmful use
304:Other drug dependence
305:Other substance use disorder
400:Psychotic disorders (ATAPS)
401:Schizophrenia
402:Schizoaffective disorder
403:Brief psychotic disorder
404:Other psychotic disorder
501:Separation anxiety disorder
502:Attention deficit hyperactivity disorder (ADHD)
503:Conduct disorder
504:Oppositional defiant disorder
505:Pervasive developmental disorder
506:Other disorder of childhood and adolescence
601:Adjustment disorder
602:Eating disorder
603:Somatoform disorder
604:Personality disorder
605:Other mental disorder
901:Anxiety symptoms
902:Depressive symptoms
903:Mixed anxiety and depressive symptoms
904:Stress related
905:Other
999:Missing
Notes:

Diagnoses are grouped into 8 major categories (9 for Additional Diagnosis):

  • 000 - No additional diagnosis (Additional Diagnosis only)
  • 1xx - Anxiety disorders
  • 2xx - Affective (Mood) disorders
  • 3xx - Substance use disorders
  • 4xx - Psychotic disorders
  • 5xx - Disorders with onset usually occurring in childhood and adolescence not listed elsewhere
  • 6xx - Other mental disorders
  • 9xx except 999 - No formal mental disorder but subsyndromal problems
  • 999 - Missing or Unknown

The Principal Diagnosis should be determined by the treating or supervising clinical practitioner who is responsible for providing, or overseeing, services delivered to the client during their current episode of care. Each episode of care must have a Principal Diagnosis recorded and may have an Additional Diagnoses. In some instances the client’s Principal Diagnosis may not be clear at initial contact and require a period of contact before a reliable diagnosis can be made. If a client has more than one diagnosis, the Principal Diagnosis should reflect the main presenting problem. Any secondary diagnosis should be recorded under the Additional Diagnosis field.

The coding options developed for the PMHC MDS have been selected to balance comprehensiveness and brevity. They comprise a mix of the most prevalent mental disorders in the Australian adult, child and adolescent population, supplemented by less prevalent conditions that may be experienced by clients of PHN-commissioned mental health services. The diagnosis options are based on an abbreviated set of clinical terms and groupings specified in the Diagnostic and Statistical Manual of Mental Disorders Fourth Edition (DSM-IV-TR). These code list summarises the approximate 300 unique mental health disorder codes in the full DSM-IV to a set to 9 major categories, and 37 individual codes. Diagnoses are grouped under higher level categories, based on the DSM-IV. Code numbers have been assigned specifically for the PMHC MDS to create a logical ordering but are capable of being mapped to both DSM-IV and ICD-10 codes.

Options for recording Principal Diagnosis include the broad category ‘No formal mental disorder but subsyndromal problems’ (codes commencing with 9). These codes should be used for clients who present with problems that do not meet threshold criteria for a formal diagnosis - for example, people experiencing subsyndromal symptoms who may be at risk of progressing to a more severe symptom level.

Each category has a final entry for capturing other conditions that don’t meet the more specific entries in the category. This includes the ‘No formal mental disorder but subsyndromal problems’ category. Code 905 (‘Other symptoms’) can be used to capture situations where a formal mental disorder has not be diagnosed, but the symptoms do not fall under the more specific 9XX series entries. The 905 code should not be used where there is a formal but unlisted mental disorder. In such a situation code 605 (‘Other mental disorder’) should be used.

Reference: Diagnostic and Statistical Manual of Mental Disorders, Fourth Edition, Text Revision. Copyright 2000 American Psychiatric Association.

The following responses have been added to allow mapping of ATAPS data to PMHC format.

  • 100: Anxiety disorders (ATAPS)
  • 200: Affective (Mood) disorders (ATAPS)
  • 300: Substance use disorders (ATAPS)
  • 400: Psychotic disorders (ATAPS)

Note: These four codes should only be used for Episodes that are migrated from ATAPS MDS sources that cannot be described by any other Diagnosis. It is expected that the majority of Episodes delivered to clients from 1st July, 2017 can be assigned to other diagnoses.

These responses will only be allowed on episodes where the original ATAPS referral date was before 1 July 2017

These responses will only be allowed on episodes with the !ATAPS flag.


2.3.4.33. Episode - Principal Focus of Treatment Plan

The range of activities that best describes the overall services intended to be delivered to the client throughout the course of the episode. For most clients, this will equate to the activities that account for most time spent by the service provider.

Field name:

principal_focus

Data type:

string

Required:

yes

Domain:
1:Psychological therapy
2:Low intensity psychological intervention
3:Clinical care coordination
4:Complex care package
5:Child and youth-specific mental health services
6:Indigenous-specific mental health services
7:Other
Notes:

Describes the main focus of the services to be delivered to the client for the current Episode of Care, selected from a defined list of categories.

Service providers are required to report on the ‘Principal Focus of Treatment Plan’ for all accepted referrals. This requires a judgement to be made about the main focus of the services to be delivered to the client for the current Episode of Care, made following initial assessment and modifiable at a later stage. It is chosen from a defined list of categories, with the provider required to select the category that best fits the treatment plan designed for the client.

Principal Focus of Treatment Plan is necessarily a judgement made by the provider at the outset of service delivery but consistent with good practice, should be made on the basis of a treatment plan developed in collaboration with the client. It should not be confused with Service Type which is collected at each Service Contact.

1 - Psychological therapy

The treatment plan for the client is primarily based around the delivery of psychological therapy by one or more mental health professionals. This category most closely matches the type of services delivered under the previous ATAPS program where up to 12 individual treatment sessions, and 18 in exceptional circumstances, could be provided. These sessions could be supplemented by up to 10 group-based sessions.

The concept of ‘mental health professionals’ has a specific meaning defined in the various guidance documentation prepared to support PHNs in implementation of reforms. It refers to service providers who meet the requirements for registration, credentialing or recognition as a qualified mental health professional and includes:

  • Psychiatrists
  • Registered Psychologists
  • Clinical Psychologists
  • Mental Health Nurses;
  • Occupational Therapists;
  • Social Workers
  • Aboriginal and Torres Strait Islander health workers.
2 - Low intensity psychological intervention

The treatment plan for the client is primarily based around delivery of time-limited, structured psychological interventions that are aimed at providing a less costly intervention alternative to ‘standard’ psychological therapy. The essence of low intensity interventions is that they utilise nil or relatively little qualified mental health professional time and are targeted at people with, or at risk of, mild mental illness. Low intensity episodes can be delivered through a range of mechanisms including:

  • use of individuals with appropriate competencies but who do not meet the requirements for registration, credentialing or recognition as a mental health professional;
  • delivery of services principally through group-based programs; and
  • delivery of brief or low cost forms of treatment by mental health professionals.
3 - Clinical care coordination

The treatment plan for the client is primarily based around delivery of a range of services where the overarching aim is to coordinate and better integrate care for the individual across multiple providers with the aim of improving clinical outcomes. Consultation and liaison may occur with primary health care providers, acute health, emergency services, rehabilitation and support services or other agencies that have some level of responsibility for the client’s clinical outcomes. These clinical care coordination and liaison activities are expected to account for a significant proportion of service contacts delivered throughout these episodes.

Activities focused on working in partnership and liaison with other health care and service providers and other individuals to coordinate and integrate service delivery to the client with the aim of improving their clinical outcomes. Consultation and liaison may occur with primary health care providers, acute health, emergency services, rehabilitation and support services, family, friends, other support people and carers and other agencies that have some level of responsibility for the client’s treatment and/or well-being.

4 - Complex Care Package

The treatment plan for the client is primarily based around the delivery of an individually tailored ‘package’ of services for a client with severe and complex mental illness who is being managed principally within a primary care setting. The overarching requirement is that the client receives an individually tailored ‘package’ of services that bundles a range of services that extends beyond ‘standard’ service delivery and which is funded through innovative, non-standard funding models. Note: As outlined in the relevant guidance documentation, only three selected PHN Lead Sites with responsibilities for trialling work in this area are expected to deliver complex care packages. A wider roll-out may be undertaken in the future pending results of the trial.

5 - Child and youth-specific mental health services

The treatment plan for the client is primarily based around the delivery of a range of services for children (0-11 years) or youth (aged 12-24 years) who present with a mental illness, or are at risk of mental illness. These episodes are characterised by services that are designed specifically for children and young people, include a broader range of both clinical and non-clinical services and may include a significant component of clinical care coordination and liaison. Child and youth-specific mental health episodes have substantial flexibility in types of services actually delivered.

6 - Indigenous-specific services

The treatment plan for the client is primarily based around delivery of mental health services that are specifically designed to provide culturally appropriate services for Aboriginal and Torres Strait Islander peoples.

7 - Other

The treatment plan for the client is primarily based around services that cannot be described by other categories.


2.3.4.34. Episode - Referral Date

The date the referrer made the referral.

Field name:

referral_date

Data type:

date

Required:

no

Notes:

For Date fields, data must be recorded in compliance with the standard format used across the National Health Data Dictionary; specifically, dates must be of fixed 8 column width in the format DDMMYYYY, with leading zeros used when necessary to pad out a value. For instance, 13th March 2008 would appear as 13032008.

  • The referral date must not be before 1st January 2014.
  • The referral date must not be in the future.

2.3.4.35. Episode - Referrer Organisation Type

Type of organisation in which the referring professional is based.

Field name:

referrer_organisation_type

Data type:

string

Required:

yes

Domain:
1:General Practice
2:Medical Specialist Consulting Rooms
3:Private practice
4:Public mental health service
5:Public Hospital
6:Private Hospital
7:Emergency Department
8:Community Health Centre
9:Drug and Alcohol Service
10:Community Support Organisation NFP
11:Indigenous Health Organisation
12:Child and Maternal Health
13:Nursing Service
14:Telephone helpline
15:Digital health service
16:Family Support Service
17:School
18:Tertiary Education institution
19:Housing service
20:Centrelink
21:Other
98:N/A - Self referral
99:Not stated
Notes:

Medical Specialist Consulting Rooms includes private medical practitioner rooms in public or private hospital or other settings.

Public mental health service refers to a state- or territory-funded specialised mental health services (i.e., specialised mental health care delivered in public acute and psychiatric hospital settings, community mental health care services, and s specialised residential mental health care services).

Not applicable should only be selected in instances of Self referral.


2.3.4.36. Episode - Referrer Profession

Profession of the provider who referred the client.

Field name:

referrer_profession

Data type:

string

Required:

yes

Domain:
1:General Practitioner
2:Psychiatrist
3:Obstetrician
4:Paediatrician
5:Other Medical Specialist
6:Midwife
7:Maternal Health Nurse
8:Psychologist
9:Mental Health Nurse
10:Social Worker
11:Occupational therapist
12:Aboriginal Health Worker
13:Educational professional
14:Early childhood service worker
15:Other
98:N/A - Self referral
99:Not stated
Notes:

New arrangements for some services delivered in primary mental health care allows clients to refer themselves for treatment. Therefore, ‘Self’ is a response option included within ‘Referrer profession’.


2.3.4.37. Episode - Source of Cash Income

The source from which a person derives the greatest proportion of his/her income, as represented by a code.

Field name:

income_source

Data type:

string

Required:

yes

Domain:
0:N/A - Client aged less than 16 years
1:Disability Support Pension
2:Other pension or benefit (not superannuation)
3:Paid employment
4:Compensation payments
5:Other (e.g. superannuation, investments etc.)
6:Nil income
7:Not known
9:Not stated/inadequately described
Notes:

This data standard is not applicable to person’s aged less than 16 years.

This item refers to the source by which a person derives most (equal to or greater than 50%) of his/her income. If the person has multiple sources of income and none are equal to or greater than 50%, the one which contributes the largest percentage should be counted.

This item refers to a person’s own main source of income, not that of a partner or of other household members. If it is difficult to determine a ‘main source of income’ over the reporting period (i.e. it may vary over time) please report the main source of income during the reference week.

Code 7 ‘Not known’ should only be recorded when it has not been possible for the service user or their carer/family/advocate to provide the information (i.e. they have been asked but do not know).

METeOR:

386449


2.3.4.38. Episode - Suicide Referral Flag

Identifies those individuals where a recent history of suicide attempt, or suicide risk, was a factor noted in the referral that underpinned the person’s needs for assistance at entry to the episode, as represented by a code.

Field name:

suicide_referral_flag

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Unknown

2.3.4.39. Episode - Tags

List of tags for the episode.

Field name:

episode_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.


2.3.4.40. K5 - Question 1

In the last 4 weeks, about how often did you feel nervous?

Field name:

k5_item1

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


2.3.4.41. K5 - Question 2

In the last 4 weeks, about how often did you feel without hope?

Field name:

k5_item2

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


2.3.4.42. K5 - Question 3

In the last 4 weeks, about how often did you feel restless or jumpy?

Field name:

k5_item3

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


2.3.4.43. K5 - Question 4

In the last 4 weeks, about how often did you feel everything was an effort?

Field name:

k5_item4

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


2.3.4.44. K5 - Question 5

In the last 4 weeks, about how often did you feel so sad that nothing could cheer you up?

Field name:

k5_item5

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


2.3.4.45. K5 - Score

The overall K5 score.

Field name:

k5_score

Data type:

integer

Required:

yes

Domain:

5 - 25, 99 = Not stated / Missing

Notes:

The K5 Total score is based on the sum of K5 item 1 through 5 (range: 5-25).

The Total score is computed as the sum of the item scores. If any item has not been completed (that is, has not been coded 1, 2, 3, 4, 5), it is excluded from the calculation and not counted as a valid item. If any item is missing, the Total Score is set as missing.

For the Total score, the missing value used should be 99.

When reporting individual item scores use ‘99 - Not stated / Missing’


2.3.4.46. K5 - Tags

List of tags for the collection occasion.

Field name:

k5_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.


2.3.4.47. K10+ - Question 1

In the past 4 weeks, about how often did you feel tired out for no good reason?

Field name:

k10p_item1

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


2.3.4.48. K10+ - Question 2

In the past 4 weeks, about how often did you feel nervous?

Field name:

k10p_item2

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


2.3.4.49. K10+ - Question 3

In the past 4 weeks, about how often did you feel so nervous that nothing could calm you down?

Field name:

k10p_item3

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


2.3.4.50. K10+ - Question 4

In the past 4 weeks, how often did you feel hopeless?

Field name:

k10p_item4

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


2.3.4.51. K10+ - Question 5

In the past 4 weeks, how often did you feel restless or fidgety?

Field name:

k10p_item5

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


2.3.4.52. K10+ - Question 6

In the past 4 weeks, how often did you feel so restless you could not sit still?

Field name:

k10p_item6

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


2.3.4.53. K10+ - Question 7

In the past 4 weeks, how often did you feel depressed?

Field name:

k10p_item7

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


2.3.4.54. K10+ - Question 8

In the past 4 weeks, how often did you feel that everything was an effort?

Field name:

k10p_item8

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


2.3.4.55. K10+ - Question 9

In the past 4 weeks, how often did you feel so sad that nothing could cheer you up?

Field name:

k10p_item9

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


2.3.4.56. K10+ - Question 10

In the past 4 weeks, how often did you feel worthless?

Field name:

k10p_item10

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When reporting total score use ‘9 - Not stated / Missing’


2.3.4.57. K10+ - Question 11

In the past four weeks, how many days were you totally unable to work, study or manage your day to day activities because of these feelings?

Field name:k10p_item11
Data type:integer
Required:yes
Domain:0 - 28, 99 = Not stated / Missing
Notes:When the client’s responses to Q1-10 are all recorded as 1 ‘None of the time’, they are not required to answer questions 11-14. Where this question has not been answered a response of ‘99 - Not stated / Missing’ should be selected.

2.3.4.58. K10+ - Question 12

Aside from those days, in the past four weeks, how many days were you able to work or study or manage your day to day activities, but had to cut down on what you did because of these feelings?

Field name:k10p_item12
Data type:integer
Required:yes
Domain:0 - 28, 99 = Not stated / Missing
Notes:When the client’s responses to Q1-10 are all recorded as 1 ‘None of the time’, they are not required to answer questions 11-14. Where this question has not been answered a response of ‘99 - Not stated / Missing’ should be selected.

2.3.4.59. K10+ - Question 13

In the past four weeks, how many times have you seen a doctor or any other health professional about these feelings?

Field name:k10p_item13
Data type:integer
Required:yes
Domain:0 - 89, 99 = Not stated / Missing
Notes:When the client’s responses to Q1-10 are all recorded as 1 ‘None of the time’, they are not required to answer questions 11-14. Where this question has not been answered a response of ‘99 - Not stated / Missing’ should be selected.

2.3.4.60. K10+ - Question 14

In the past four weeks, how often have physical health problems been the main cause of these feelings?

Field name:

k10p_item14

Data type:

string

Required:

yes

Domain:
1:None of the time
2:A little of the time
3:Some of the time
4:Most of the time
5:All of the time
9:Not stated / Missing
Notes:

When the client’s responses to Q1-10 are all recorded as 1 ‘None of the time’, they are not required to answer questions 11-14. Where this question has not been answered a response of ‘99 - Not stated / Missing’ should be selected.


2.3.4.61. K10+ - Score

The overall K10 score.

Field name:

k10p_score

Data type:

integer

Required:

yes

Domain:

10 - 50, 99 = Not stated / Missing

Notes:

The K10 Total score is based on the sum of K10 item 01 through 10 (range: 10-50). Items 11 through 14 are excluded from the total because they are separate measures of disability associated with the problems referred to in the preceding ten items.

The Total score is computed as the sum of the scores for items 1 to 10. If any item has not been completed (that is, has not been coded 1, 2, 3, 4, 5), it is excluded from the total with the proviso that a competed K10 with more than one missing item is regarded as invalid.

If more than one item of items 1 to 10 are missing, the Total Score is set as missing. Where this is the case, the missing value used should be 99.

When reporting individual item scores use ‘99 - Not stated / Missing’.


2.3.4.62. K10+ - Tags

List of tags for the collection occasion.

Field name:

k10p_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.


2.3.4.63. Organisation Key

A sequence of characters which uniquely identifies the provider organisation to the Primary Health Network. Assigned by the Primary Health Network.

Field name:organisation_key
Data type:string (2,50)
Required:yes
Notes:Organisation keys are case sensitive and must be valid unicode characters.

2.3.4.64. Organisation Path

A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.

Field name:

organisation_path

Data type:

string

Required:

yes

Notes:

A combination of the Primary Health Network’s (PHN’s) Organisation Key and the Provider Organisation’s Organisation Key separated by a colon.

Here is an example organisation structure showing the Organisation Path for each organisation:

Organisation Key Organisation Name Organisation Type Parent Organisation Organisation Path
PHN999 Test PHN Primary Health Network None PHN999
PO101 Test Provider Organisation Private Allied Health Professional Practice PHN999 PHN999:PO101

2.3.4.65. Practitioner - Aboriginal and Torres Strait Islander Status

Whether a person identifies as being of Aboriginal and/or Torres Strait Islander origin, as represented by a code.

Field name:

practitioner_atsi_status

Data type:

string

Required:

yes

Domain:
1:Aboriginal but not Torres Strait Islander origin
2:Torres Strait Islander but not Aboriginal origin
3:Both Aboriginal and Torres Strait Islander origin
4:Neither Aboriginal or Torres Strait Islander origin
9:Not stated/inadequately described
Notes:
Code 9 is not to be available as a valid answer to the questions but is

intended for use:

  • Primarily when importing data from other data collections that do not contain mappable data.
  • Where an answer was refused.
  • Where the question was not able to be asked prior to completion of assistance because the client was unable to communicate or a person who knows the client was not available.
METeOR:

291036


2.3.4.66. Practitioner - Active

A flag to represent whether a practitioner is actively delivering services. This is a system field that is aimed at helping organisations manage practitioner codes.

Field name:

practitioner_active

Data type:

string

Required:

yes

Domain:
0:Inactive
1:Active

2.3.4.67. Practitioner - ATSI Cultural Training

Indicates whether a practitioner has completed a recognised training programme in the delivery of culturally safe services to Aboriginal and Torres Strait Islander peoples.

Field name:

atsi_cultural_training

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
3:Not required
9:Missing / Not recorded
Notes:

This item is reported by the practitioner and applies to service providers who are either:

  • not of Aboriginal or Torres Strait Islander status; or
  • are not employed by an Aboriginal Community Controlled Health Service.
1 - Yes

The practitioner has:

  • undertaken specific training in the delivery of culturally appropriate mental health /health services for Aboriginal and Torres Strait Islander peoples. As a guide, recognised training programs include those endorsed by the Australian Indigenous Psychologists’ Association (AIPA) or similar organisation; or
  • undertaken local cultural awareness training in the community in which they are practising, as delivered or endorsed by the elders of that community or the local Aboriginal Community Controlled Health Service.
2 - No

The practitioner has not met the requirements stated above.

3 - Not required

This option is reserved only for practitioners who are of Aboriginal and Torres Strait Islander descent, or employed by an Aboriginal Community Controlled Health Service.

4 - Missing/Not recorded

This is a system code for missing data and not a valid response option for practitioners.


2.3.4.68. Practitioner - Category

The type or category of the practitioner, as represented by a code.

Field name:

practitioner_category

Data type:

string

Required:

yes

Domain:
1:Clinical Psychologist
2:General Psychologist
3:Social Worker
4:Occupational Therapist
5:Mental Health Nurse
6:Aboriginal and Torres Strait Islander Health/Mental Health Worker
7:Low Intensity Mental Health Worker
8:General Practitioner
9:Psychiatrist
10:Other Medical
11:Other
99:Not stated

2.3.4.69. Practitioner - Gender

The term ‘gender’ refers to the way in which a person identifies their masculine or feminine characteristics. A persons gender relates to their deeply held internal and individual sense of gender and is not always exclusively male or female. It may or may not correspond to their sex assigned at birth.

Field name:

practitioner_gender

Data type:

string

Required:

yes

Domain:
0:Not stated/Inadequately described
1:Male
2:Female
3:Other
ABS:

http://www.abs.gov.au/ausstats/abs@.nsf/Latestproducts/1200.0.55.012Main%20Features12016?opendocument&tabname=Summary&prodno=1200.0.55.012&issue=2016&num=&view=


2.3.4.70. Practitioner Key

A unique identifier for a practitioner within the responsible provider organisation. Assigned by either the PHN or provider organisation depending on local procedures.

Field name:practitioner_key
Data type:string (2,50)
Required:yes
Notes:Practitioner keys are case sensitive and must be valid unicode characters.

2.3.4.71. Practitioner - Tags

List of tags for the practitioner.

Field name:

practitioner_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.


2.3.4.72. Practitioner - Year of Birth

The year the practitioner was born.

Field name:

practitioner_year_of_birth

Data type:

gYear

Required:

yes

Domain:

gYear

Notes:
  • The year of birth must not be in the future.
  • The year of birth must be after 1900.
  • If the year of birth is unknown, the following approaches should be used:
    • If the age of the practitioner is known, the age should be used to derive the year of birth
    • If the age of the practitioner is unknown, an estimated age of the practitioner should be used to estimate a year of birth
    • If the date of birth is totally unknown, use 9999.

2.3.4.73. Provider Organisation - ABN

The Australian Business Number of the provider organisation.

Field name:organisation_abn
Data type:string (11)
Required:yes

2.3.4.75. Provider Organisation - Name

The name of the provider organisation.

Field name:organisation_name
Data type:string (2,100)
Required:yes

2.3.4.76. Provider Organisation - State

The state that the provider organisation operates in.

Field name:

organisation_state

Data type:

string

Required:

yes

Domain:
1:New South Wales
2:Victoria
3:Queensland
4:South Australia
5:Western Australia
6:Tasmania
7:Northern Territory
8:Australian Capital Territory
9:Other Territories
Notes:
METeOR:

613718


2.3.4.77. Provider Organisation - Status

A flag to represent whether a provider organisation is actively delivering services.

Field name:

organisation_status

Data type:

string

Required:

yes

Domain:
0:Inactive
1:Active

2.3.4.78. Provider Organisation - Tags

List of tags for the provider organisation.

Field name:

organisation_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.


2.3.4.79. Provider Organisation - Type

The category that best describes the provider organisation.

Field name:

organisation_type

Data type:

string

Required:

yes

Domain:
1:Private Allied Health Professional Practice
2:Private Psychiatry Practice
3:General Medical Practice
4:Private Hospital
5:Headspace Centre
6:Early Youth Psychosis Centre
7:Community-managed Community Support Organisation
8:Aboriginal Health/Medical Service
9:State/Territory Health Service Organisation
10:Drug and/or Alcohol Service
11:Primary Health Network
12:Medicare Local
13:Division of General Practice
98:Other
99:Missing
Notes:
1 - Private Allied Health Professional Practice

The provider organisation is a group of single- or multi-discipline allied health practitioners operating as private service providers. This includes both group and solo practitioner entities.

2 - Private Psychiatry practice

The provider organisation is a Private Psychiatry practice. This includes both group and solo practitioner entities.

3 - General Medical Practice

The provider organisation is a General Medical Practice. This includes both group and solo practitioner entities.

4 - Private Hospital

The provider organisation is a private hospital. This includes for-profit and not-for-profit hospitals.

5 - Headspace Centre

The provider organisation is a Headspace centre, delivering services funded by the PHN.

Note: Headspace and Early Psychosis Youth Centres currently collect and report a standardised dataset to headspace National Office. Pending the future of these arrangements, reporting of the PMHC minimum data set is not required by those organisations previously funded through headspace National Office that transitioned to PHNs. Where new or additional services are commissioned by PHNs and delivered through existing Headspace or Early Psychosis Youth Centres, local decisions will be required as to whether these services can be captured through headspace National Office sustem or are better reported through the PMHC MDS.

6 - Early Youth Psychosis Centre

The provider organisation is a Early Youth Psychosis Centre, delivering services funded by the PHN.

Note: See Note above re Headspace.

7 - Community-managed Community Support Organisation

The provider organisation is a community-managed (non-government) organisation that primarily delivers disability-related or social support services.

8 - Aboriginal Health/Medical Service

The provider organisation is an Aboriginal or Torres Strait Islander-controlled health service organisation.

9 - State/Territory Health Service Organisation

The provider organisation is a health service entity principally funded by a state or territory government. This includes all services delivered through Local Hospital Networks (variously named across jurisdictions).

10 - Drug and/or Alcohol Service Organisation

The provider organisation is an organisation that provides specialised drug and alcohol treatment services. The organisation may be operating in the government or non-government sector, and where the latter, may be for-profit or not-for-profit.

11 - Primary Heath Network

The PHN is the provider organisation and employs the service delivery practitioners. This may occur during the transition period as the PHN moves to a full commissioning role, or in cases of market failure where there is no option to commission external providers.

12 - Medicare Local

The provider organisation is a former Medicare Local entity.

13 - Division of General Practice

The provider organisation is a former Division of General Practice entity.

98 - Other

The provider organisation cannot be described by any of the available options.


2.3.4.80. SDQ Collection Occasion - Version

The version of the SDQ collected.

Field name:

sdq_version

Data type:

string

Required:

yes

Domain:
PC101:Parent Report Measure 4-10 yrs, Baseline version, Australian Version 1
PC201:Parent Report Measure 4-10 yrs, Follow Up version, Australian Version 1
PY101:Parent Report Measure 11-17 yrs, Baseline version, Australian Version 1
PY201:Parent Report Measure 11-17 yrs, Follow Up version, Australian Version 1
YR101:Self report Version, 11-17 years, Baseline version, Australian Version 1
YR201:Self report Version, 11-17 years, Follow Up version, Australian Version 1
Notes:

Domain values align with those collected in the NOCC dataset as defined at https://webval.validator.com.au/spec/NOCC/current/SDQ/SDQVer


2.3.4.81. SDQ - Conduct Problem Scale

Field name:

sdq_conduct_problem

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See SDQ items and Scale Summary scores for instructions on scoring the Conduct Problem Scale.

When reporting individual item scores use ‘99 - Not stated / Missing’.


2.3.4.82. SDQ - Emotional Symptoms Scale

Field name:

sdq_emotional_symptoms

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See SDQ items and Scale Summary scores for instructions on scoring the Emotional Symptoms Scale.

When reporting individual item scores use ‘99 - Not stated / Missing’.


2.3.4.83. SDQ - Hyperactivity Scale

Field name:

sdq_hyperactivity

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See SDQ items and Scale Summary scores for instructions on scoring the Hyperactivity Scale.

When reporting individual item scores use ‘99 - Not stated / Missing’.


2.3.4.84. SDQ - Impact Score

Field name:

sdq_impact

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See SDQ items and Scale Summary scores for instructions on scoring the Impact Score.

When reporting individual item scores use ‘99 - Not stated / Missing’.


2.3.4.85. SDQ - Peer Problem Scale

Field name:

sdq_peer_problem

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See SDQ items and Scale Summary scores for instructions on scoring the Peer Problem Scale.

When reporting individual item scores use ‘99 - Not stated / Missing’.


2.3.4.86. SDQ - Prosocial Scale

Field name:

sdq_prosocial

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See SDQ items and Scale Summary scores for instructions on scoring the Prosocial Scale.

When reporting individual item scores use ‘99 - Not stated / Missing’.


2.3.4.87. SDQ - Question 1

Parent Report: Considerate of other people’s feelings.

Youth Self Report: I try to be nice to other people. I care about their feelings.

Field name:

sdq_item1

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.88. SDQ - Question 2

Parent Report: Restless, overactive, cannot stay still for long.

Youth Self Report: I am restless, I cannot stay still for long.

Field name:

sdq_item2

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.89. SDQ - Question 3

Parent Report: Often complains of headaches, stomach-aches or sickness.

Youth Self Report: I get a lot of headaches, stomach-aches or sickness.

Field name:

sdq_item3

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.90. SDQ - Question 4

Parent Report: Shares readily with other children {for example toys, treats, pencils} / young people {for example CDs, games, food}.

Youth Self Report: I usually share with others, for examples CDs, games, food.

Field name:

sdq_item4

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.91. SDQ - Question 5

Parent Report: Often loses temper.

Youth Self Report: I get very angry and often lose my temper.

Field name:

sdq_item5

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.92. SDQ - Question 6

Parent Report: {Rather solitary, prefers to play alone} / {would rather be alone than with other young people}.

Youth Self Report: I would rather be alone than with people of my age.

Field name:

sdq_item6

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.93. SDQ - Question 7

Parent Report: {Generally well behaved} / {Usually does what adults requests}.

Youth Self Report: I usually do as I am told.

Field name:

sdq_item7

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.94. SDQ - Question 8

Parent Report: Many worries or often seems worried.

Youth Self Report: I worry a lot.

Field name:

sdq_item8

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.95. SDQ - Question 9

Parent Report: Helpful if someone is hurt, upset or feeling ill.

Youth Self Report: I am helpful if someone is hurt, upset or feeling ill.

Field name:

sdq_item9

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.96. SDQ - Question 10

Parent Report: Constantly fidgeting or squirming.

Youth Self Report: I am constantly fidgeting or squirming.

Field name:

sdq_item10

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.97. SDQ - Question 11

Parent Report: Has at least one good friend.

Youth Self Report: I have one good friend or more.

Field name:

sdq_item11

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.98. SDQ - Question 12

Parent Report: Often fights with other {children} or bullies them / {young people}.

Youth Self Report: I fight a lot. I can make other people do what I want.

Field name:

sdq_item12

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.99. SDQ - Question 13

Parent Report: Often unhappy, depressed or tearful.

Youth Self Report: I am often unhappy, depressed or tearful.

Field name:

sdq_item13

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.100. SDQ - Question 14

Parent Report: Generally liked by other {children} / {young people}

Youth Self Report: Other people my age generally like me.

Field name:

sdq_item14

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.101. SDQ - Question 15

Parent Report: Easily distracted, concentration wanders.

Youth Self Report: I am easily distracted, I find it difficult to concentrate.

Field name:

sdq_item15

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.102. SDQ - Question 16

Parent Report: Nervous or {clingy} in new situations, easily loses confidence {omit clingy in PY}.

Youth Self Report: I am nervous in new situations. I easily lose confidence.

Field name:

sdq_item16

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.103. SDQ - Question 17

Parent Report: Kind to younger children.

Youth Self Report: I am kind to younger people.

Field name:

sdq_item17

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.104. SDQ - Question 18

Parent Report: Often lies or cheats.

Youth Self Report: I am often accused of lying or cheating.

Field name:

sdq_item18

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.105. SDQ - Question 19

Parent Report: Picked on or bullied by {children} / {youth}.

Youth Self Report: Other children or young people pick on me or bully me.

Field name:

sdq_item19

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.106. SDQ - Question 20

Parent Report: Often volunteers to help others (parents, teachers, {other} children) / Omit ‘other’ in PY.

Youth Self Report: I often volunteer to help others (parents, teachers, children).

Field name:

sdq_item20

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.107. SDQ - Question 21

Parent Report: Thinks things out before acting.

Youth Self Report: I think before I do things.

Field name:

sdq_item21

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.108. SDQ - Question 22

Parent Report: Steals from home, school or elsewhere.

Youth Self Report: I take things that are not mine from home, school or elsewhere.

Field name:

sdq_item22

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.109. SDQ - Question 23

Parent Report: Gets along better with adults than with other {children} / {youth}.

Youth Self Report: I get along better with adults than with people my own age.

Field name:

sdq_item23

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.110. SDQ - Question 24

Parent Report: Many fears, easily scared.

Youth Self Report: I have many fears, I am easily scared.

Field name:

sdq_item24

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.111. SDQ - Question 25

Parent Report: Good attention span sees chores or homework through to the end.

Youth Self Report: I finish the work I’m doing. My attention is good.

Field name:

sdq_item25

Data type:

string

Required:

yes

Domain:
0:Not True
1:Somewhat True
2:Certainly True
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.112. SDQ - Question 26

Parent Report: Overall, do you think that your child has difficulties in any of the following areas: emotions, concentration, behaviour or being able to get along with other people?

Youth Self Report: Overall, do you think that you have difficulties in any of the following areas: emotions, concentration, behaviour or being able to get along with other people?

Field name:

sdq_item26

Data type:

string

Required:

yes

Domain:
0:No
1:Yes - minor difficulties
2:Yes - definite difficulties
3:Yes - severe difficulties
7:Unable to rate (insufficient information)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.113. SDQ - Question 27

Parent Report: How long have these difficulties been present?

Youth Self Report: How long have these difficulties been present?

Field name:

sdq_item27

Data type:

string

Required:

yes

Domain:
0:Less than a month
1:1-5 months
2:6-12 months
3:Over a year
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions: - PC101 - PY101 - YR101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.114. SDQ - Question 28

Parent Report: Do the difficulties upset or distress your child?

Youth Self Report: Do the difficulties upset or distress you?

Field name:

sdq_item28

Data type:

string

Required:

yes

Domain:
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.115. SDQ - Question 29

Parent Report: Do the difficulties interfere with your child’s everyday life in the following areas? HOME LIFE.

Youth Self Report: Do the difficulties interfere with your everyday life in the following areas? HOME LIFE.

Field name:

sdq_item29

Data type:

string

Required:

yes

Domain:
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.116. SDQ - Question 30

Parent Report: Do the difficulties interfere with your child’s everyday life in the following areas? FRIENDSHIPS.

Youth Self Report: Do the difficulties interfere with your everyday life in the following areas? FRIENDSHIPS.

Field name:

sdq_item30

Data type:

string

Required:

yes

Domain:
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.117. SDQ - Question 31

Parent Report: Do the difficulties interfere with your child’s everyday life in the following areas? CLASSROOM LEARNING.

Youth Self Report: Do the difficulties interfere with your everyday life in the following areas? CLASSROOM LEARNING

Field name:

sdq_item31

Data type:

string

Required:

yes

Domain:
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.118. SDQ - Question 32

Parent Report: Do the difficulties interfere with your child’s everyday life in the following areas? LEISURE ACTIVITIES.

Youth Self Report: Do the difficulties interfere with your everyday life in the following areas? LEISURE ACTIVITIES.

Field name:

sdq_item32

Data type:

string

Required:

yes

Domain:
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.119. SDQ - Question 33

Parent Report: Do the difficulties put a burden on you or the family as a whole?

Youth Self Report: Do the difficulties make it harder for those around you (family, friends, teachers, etc)?

Field name:

sdq_item33

Data type:

string

Required:

yes

Domain:
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.120. SDQ - Question 34

Parent Report: Since coming to the services, are your child’s problems:

Youth Self Report: ‘Since coming to the service, are your problems:

Field name:

sdq_item34

Data type:

string

Required:

yes

Domain:
0:Much worse
1:A bit worse
2:About the same
3:A bit better
4:Much better
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • PC201
  • PY201
  • YR201

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.121. SDQ - Question 35

Has coming to the service been helpful in other ways eg. providing information or making the problems bearable?

Field name:

sdq_item35

Data type:

string

Required:

yes

Domain:
0:Not at all
1:A little
2:A medium amount
3:A great deal
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • PC201
  • PY201
  • YR201

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.122. SDQ - Question 36

Over the last 6 months have your child’s teachers complained of fidgetiness, restlessness or overactivity?

Field name:

sdq_item36

Data type:

string

Required:

yes

Domain:
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • PC101
  • PY101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.123. SDQ - Question 37

Over the last 6 months have your child’s teachers complained of poor concentration or being easily distracted?

Field name:

sdq_item37

Data type:

string

Required:

yes

Domain:
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • PC101
  • PY101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.124. SDQ - Question 38

Over the last 6 months have your child’s teachers complained of acting without thinking, frequently butting in, or not waiting for his or her turn?

Field name:

sdq_item38

Data type:

string

Required:

yes

Domain:
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • PC101
  • PY101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.125. SDQ - Question 39

Does your family complain about you having problems with overactivity or poor concentration?

Field name:

sdq_item39

Data type:

string

Required:

yes

Domain:
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • YR101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.126. SDQ - Question 40

Do your teachers complain about you having problems with overactivity or poor concentration?

Field name:

sdq_item40

Data type:

string

Required:

yes

Domain:
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • YR101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.127. SDQ - Question 41

Does your family complain about you being awkward or troublesome?

Field name:

sdq_item41

Data type:

string

Required:

yes

Domain:
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • YR101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.128. SDQ - Question 42

Do your teachers complain about you being awkward or troublesome?

Field name:

sdq_item42

Data type:

string

Required:

yes

Domain:
0:No
1:A little
2:A lot
7:Unable to rate (insufficient information)
8:Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)
9:Not stated / Missing
Notes:

Required Versions:

  • YR101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.


2.3.4.129. SDQ - Tags

List of tags for the collection occasion.

Field name:

sdq_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.


2.3.4.130. SDQ - Total Difficulties Score

Field name:

sdq_total

Data type:

integer

Required:

yes

Domain:

0 - 40, 99 = Not stated / Missing

Notes:

See SDQ items and Scale Summary scores for instructions on scoring the Total Difficulties Score.

When reporting individual item scores use ‘99 - Not stated / Missing’.


2.3.4.131. Service Contact - Client Participation Indicator

An indicator of whether the client participated, or intended to participate, in the service contact, as represented by a code.

Field name:

service_contact_participation_indicator

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
Notes:

Service contacts are not restricted to in-person communication but can include telephone, video link or other forms of direct communication.

1 - Yes

This code is to be used for service contacts between a mental health service provider and the patient/client in whose clinical record the service contact would normally warrant a dated entry, where the patient/client is participating.

2 - No

This code is to be used for service contacts between a mental health service provider and a third party(ies) where the patient/client, in whose clinical record the service contact would normally warrant a dated entry, is not participating.

Note: Where a client intended to participate in a service contact but failed to attend, Service Contact - Client Participation Indicator should be recorded as ‘1: Yes’ and Service Contact - No Show should be recorded as ‘1: Yes’.

METeOR:

494341


2.3.4.132. Service Contact - Copayment

The co-payment is the amount paid by the client per session.

Field name:

service_contact_copayment

Data type:

number

Required:

yes

Domain:

0 - 999999.99

Notes:

Up to 6 digits before the decimal point; up to 2 digits after the decimal point.

The co-payment is the amount paid by the client per service contact, not the fee paid by the project to the practitioner or the fee paid by the project to the practitioner plus the client contribution. In many cases, there will not be a co-payment charged and therefore zero should be entered. Where a co-payment is charged it should be minimal and based on an individual’s capacity to pay.


2.3.4.133. Service Contact - Date

The date of each mental health service contact between a health service provider and patient/client.

Field name:

service_contact_date

Data type:

date

Required:

yes

Notes:

For Date fields, data must be recorded in compliance with the standard format used across the National Health Data Dictionary; specifically, dates must be of fixed 8 column width in the format DDMMYYYY, with leading zeros used when necessary to pad out a value. For instance, 13th March 2008 would appear as 13032008.

  • The service contact date must not be before 1st January 2014.
  • The service contact date must not be in the future.
METeOR:

494356


2.3.4.134. Service Contact - Duration

The time from the start to finish of a service contact.

Field name:

service_contact_duration

Data type:

string

Required:

yes

Domain:
0:No contact took place
1:1-15 mins
2:16-30 mins
3:31-45 mins
4:46-60 mins
5:61-75 mins
6:76-90 mins
7:91-105 mins
8:106-120 mins
9:over 120 mins
Notes:

For group sessions the time for client spent in the session is recorded for each client, regardless of the number of clients or third parties participating or the number of service providers providing the service. Writing up details of service contacts is not to be reported as part of the duration, except if during or contiguous with the period of client or third party participation. Travel to or from the location at which the service is provided, for example to or from outreach facilities or private homes, is not to be reported as part of the duration of the service contact.

0 - No contact took place

Only use this code where the service contact is recorded as a no show.


2.3.4.135. Service Contact - Final

An indication of whether the Service Contact is the final for the current Episode of Care

Field name:

service_contact_final

Data type:

string

Required:

yes

Domain:
1:No further services are planned for the client in the current episode
2:Further services are planned for the client in the current episode
3:Not known at this stage
Notes:

Service providers should report this item on the basis of future planned or scheduled contacts with the client. Where this item is recorded as 1 (No further services planned), the episode should be recorded as completed by:

  • the date of the final Service Contact should be recorded as the Episode End Date
  • the Episode Completion Status field should be recorded as ‘Treatment concluded.

Note that no further Service Contacts can be recorded against an episode once it is marked as completed. Where an episode has been marked as completed prematurely, the Episode End Date can be manually corrected to allow additional activity to be recorded.


2.3.4.136. Service Contact - Interpreter Used

Whether an interpreter service was used during the Service Contact

Field name:

service_contact_interpreter

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
9:Not stated
Notes:

Interpreter services includes verbal language, non-verbal language and languages other than English.

1 - Yes

Use this code where interpreter services were used during the Service Contact. Use of interpreter services for any form of sign language or other forms of non-verbal communication should be coded as Yes.

2 - No

Use this code where interpreter services were not used during the Service Contact.

9 - Not stated

Indicates that the item was not collected. This item should not appear as an option for clinicians, it is for administrative use only.


2.3.4.137. Service Contact - Modality

How the service contact was delivered, as represented by a code.

Field name:

service_contact_modality

Data type:

string

Required:

yes

Domain:
0:No contact took place
1:Face to Face
2:Telephone
3:Video
4:Internet-based
Notes:
0 - No contact took place

Only use this code where the service contact is recorded as a no show.

1 - Face to Face
  • If ‘Face to Face’ is selected, a value other than ‘Not applicable’ must be selected for Service Contact Venue
  • If ‘Face to Face’ is selected a valid Australian postcode must be entered for Service Contact Postcode. The unknown postcode is not valid.
4 - Internet-based

Includes email communication, that would normally warrant a dated entry in the clinical record of the client, involving a third party, such as a carer or family member, and/or other professional or mental health worker, or other service provider.

Note: If Service Contact Modality is not ‘Face to Face’ the postcode must be entered as unknown 9999.


2.3.4.138. Service Contact - No Show

Where an appointment was made for an intended participant(s), but the intended participant(s) failed to attend the appointment, as represented by a code.

Field name:

service_contact_no_show

Data type:

string

Required:

yes

Domain:
1:Yes
2:No
Notes:
1 - Yes

The intended participant(s) failed to attend the appointment.

2 - No

The intended participant(s) attended the appointment.


2.3.4.139. Service Contact - Participants

An indication of who participated in the Service Contact.

Field name:

service_contact_participants

Data type:

string

Required:

yes

Domain:
1:Individual client
2:Client group
3:Family / Client Support Network
4:Other health professional or service provider
5:Other
9:Not stated
Notes:
1 - Individual

Code applies for Service Contacts delivered individually to a single client without third party participants. Please refer to the Note below.

2 - Client group

Code applies for Service Contacts delivered on a group basis to two or more clients.

3 - Family / Client Support Network

Code applies to Service Contacts delivered to the family/social support persons of the client, with or without the participation of the client.

4 - Other health professional or service provider

Code applies for Service Contacts that involve another health professional or service provider (in addition to the Practitioner), with or without the participation of the client.

5 - Other

Code applies to Service Contacts delivered to other third parties (e.g., teachers, employer), with or without the participation of the client.

Note: This item interacts with Service Contact - Client Participation Indicator. Where Service Contact - Participants has a value of ‘1: Individual’, Service Contact - Client Participation Indicator must have a value of ‘1: Yes’. Service Contact - No Show is used to record if the patient failed to attend the appointment.


2.3.4.140. Service Contact - Postcode

The Australian postcode where the service contact took place.

Field name:

service_contact_postcode

Data type:

string

Required:

yes

Notes:

A valid Australian postcode or 9999 if the postcode is unknown. The full list of Australian Postcodes can be found at Australia Post.

  • If Service Contact Modality is not ‘Face to Face’ enter 9999
  • If Service Contact Modality is ‘Face to Face’ a valid Australian postcode must be entered
  • As of 1 November 2016, PMHC MDS currently validates that postcodes are in the range 0200-0299 or 0800-9999.
METeOR:

429894


2.3.4.141. Service Contact - Tags

List of tags for the service contact.

Field name:

service_contact_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.


2.3.4.142. Service Contact - Type

The main type of service provided in the service contact, as represented by the service type that accounted for most provider time.

Field name:

service_contact_type

Data type:

string

Required:

yes

Domain:
0:No contact took place
1:Assessment
2:Structured psychological intervention
3:Other psychological intervention
4:Clinical care coordination/liaison
5:Clinical nursing services
6:Child or youth specific assistance NEC
7:Suicide prevention specific assistance NEC
8:Cultural specific assistance NEC
98:ATAPS
Notes:

Describes the main type of service delivered in the contact, selected from a defined list of categories. Where more than service type was provided select that which accounted for most provider time. Service providers are required to report on Service Type for all Service Contacts.

Note: NEC is used for ‘Not Elsewhere Classified’. For these records, only use these service types if they cannot be classified by any of the other service options.

0 - No contact took place

Only use this code where the service contact is recorded as a no show.

1 - Assessment

Determination of a person’s mental health status and need for mental health services, made by a suitably trained mental health professional, based on the collection and evaluation of data obtained through interview and observation, of a person’s history and presenting problem(s). Assessment may include consultation with the person’s family and concludes with formation of problems/issues, documentation of a preliminary diagnosis, and a treatment plan.

2 - Structured psychological intervention

Those interventions which include a structured interaction between a client and a service provider using a recognised, psychological method, for example, cognitive behavioural techniques, family therapy or psycho education counselling. These are recognised, structured or published techniques for the treatment of mental ill-health. Structured psychological interventions are designed to alleviate psychological distress or emotional disturbance, change maladaptive behaviour and foster mental health. Structured psychological therapies can be delivered on either an individual or group basis, typically in an office or community setting. They may be delivered by trained mental health professionals or other individuals with appropriate competencies but who do not meet the requirements for registration, credentialing or recognition as a mental health professional. Structured Psychological Therapies include but are not limited to:

  • Psycho-education (including motivational interviewing)
  • Cognitive-behavioural therapies
  • Relaxation strategies
  • Skills training
  • Interpersonal therapy
3 - Other psychological intervention

Psychological interventions that do meet criteria for structured psychological intervention.

4 - Clinical care coordination/liaison

Activities focused on working in partnership and liaison with other health care and service providers and other individuals to coordinate and integrate service delivery to the client with the aim of improving their clinical outcomes. Consultation and liaison may occur with primary health care providers, acute health, emergency services, rehabilitation and support services, family, friends, other support people and carers and other agencies that have some level of responsibility for the client’s treatment and/or well being.

5 - Clinical nursing services

Services delivered by mental health nurses that cannot be described elsewhere. Typically, these aim to provide clinical support to clients to effectively manage their symptoms and avoid unnecessary hospitalisation. Clinical nursing services include:

  • monitoring a client’s mental state;
  • liaising closely with family and carers as appropriate;
  • administering and monitoring compliance with medication;
  • providing information on physical health care, as required and, where appropriate, assist in addressing the physical health inequities of people with mental illness; and
  • improving links to other health professionals/clinical service providers.
6 - Child or youth-specific assistance NEC

Services delivered to, or on behalf, of a child or young person that cannot be described elsewhere. These can include, for example, working with a child’s teacher to provide advice on assisting the child in their educational environment; working with a young person’s employer to assist the young person to their work environment.

Note: This code should only be used for Service Contacts that cannot be described by any other Service Type. It is expected that the majority of Service Contacts delivered to children and young people can be assigned to other categories.

7 - Suicide prevention specific assistance NEC

Services delivered to, or on behalf, of a client who presents with risk of suicide that cannot be described elsewhere. These can include, for example, working with the person’s employers to advise on changes in the workplace; working with a young person’s teacher to assist the child in their school environment; or working with relevant community-based groups to assist the client to participate in their activities.

Note: This code should only be used for Service Contacts that cannot be described by any other Service Type. It is expected that the majority of Service Contacts delivered to client’s who have a risk of suicide can be assigned to other categories.

8 - Cultural specific assistance NEC

Culturally appropriate services delivered to, or on behalf, of an Aboriginal or Torres Strait Islander client that cannot be described elsewhere. These can include, for example, working with the client’s community support network including family and carers, men’s and women’s groups, traditional healers, interpreters and social and emotional wellbeing counsellors.

Note: This code should only be used for Service Contacts that cannot be described by any other Service Type. It is expected that the majority of Service Contacts (see domains below) delivered to Aboriginal or Torres Strait Islander clients can be assigned to other categories.

98 - ATAPS

Services delivered as part of ATAPS funded referrals that are recorded and/or migrated into the PMHC MDS.

Note: This code should only be used for Service Contacts that are migrated from ATAPS MDS sources that cannot be described by any other Service Type. It is expected that the majority of Service Contacts delivered to clients from 1st July, 2017 can be assigned to other categories.

This response will not be allowed on service contacts delivered after 30 June 2018. (All ATAPS referrals should have concluded by that date).

This response will only be allowed on service contacts with the !ATAPS flag.


2.3.4.143. Service Contact - Venue

Where the service contact was delivered, as represented by a code.

Field name:

service_contact_venue

Data type:

string

Required:

yes

Domain:
1:Client’s Home
2:Service provider’s office
3:GP Practice
4:Other medical practice
5:Headspace Centre
6:Other primary care setting
7:Public or private hospital
8:Aged care centre
9:School or other educational centre
10:Client’s Workplace
11:Other
98:Not applicable (Service Contact Modality is not face to face)
99:Not stated
Notes:

Values other than ‘Not applicable’ only to be specified when Service Contact Modality is ‘Face to Face’.

Note that ‘Other primary care setting’ is suitable for primary care settings such as community health centres.


2.3.4.144. Service Contact Key

This is a number or code assigned to each service contact. The Service Contact Key is unique and stable for each service contact at the level of the organisation.

Field name:service_contact_key
Data type:string (2,50)
Required:yes
Notes:Service contact keys are case sensitive and must be valid unicode characters.

2.3.5. Download Specification Files

Available for software developers designing extracts for the PMHC MDS, please click the link below to download the PMHC MDS Specification files: