PMHC-MDS Data Specification

Version 2.0.0

As of 14 August 2022, the PMHC MDS will accept uploads in both the current version 4 format and the old version 2 format. (read more…) The old version 2 format has been marked for end-of-life on 31 January 2023. After this date uploads will no longer be accepted in this format.

Getting Help

A dedicated Help Desk is available to support Primary Health Networks and Provider Organisations implementing PMHC in relation to the minimum dataset system. All enquiries should be directed to: support@pmhc-mds.com.

Table of contents

• 1. Reporting arrangements
  • 1.1. Reporting data
  • 1.2. Reporting timeliness
  • 1.3. Inputs to help replicate system generated reports
    • 1.3.1. Outcome Measure Standard Deviations
  • 1.4. Support arrangements
• 2. Identifier management
  • 2.1. Managing Provider Organisation Keys
  • 2.2. Managing Client Keys
  • 2.3. Managing Practitioner, Episode and Service Contact Keys
  • 2.4. Managing Outcome Collection Occasion Keys
• 3. Data model and specifications
  • 3.1. Data model
  • 3.2. Key concepts
    • 3.2.1. Primary Health Network
    • 3.2.2. Provider Organisation
    • 3.2.3. Practitioner
    • 3.2.4. Client
    • 3.2.5. Episode
    • 3.2.6. Service Contact
    • 3.2.7. Outcome Collection Occasion
  • 3.3. Record formats
    • 3.3.1. Metadata
    • 3.3.2. Provider Organisation
    • 3.3.3. Practitioner
    • 3.3.4. Client
    • 3.3.5. Episode
    • 3.3.6. Service Contact
    • 3.3.7. Outcome Collection Occasion
  • 3.4. Definitions
    • 3.4.1. Client - Aboriginal and Torres Strait Islander Status
    • 3.4.2. Client - Country of Birth
    • 3.4.3. Client - Date of Birth
    • 3.4.4. Client - Estimated Date of Birth Flag
    • 3.4.5. Client - Gender
    • 3.4.6. Client Key
    • 3.4.7. Client - Main Language Spoken at Home
    • 3.4.8. Client - Proficiency in Spoken English
    • 3.4.9. Client - Statistical Linkage Key
    • 3.4.10. Client - Tags
    • 3.4.11. Collection Occasion - Measure Date
    • 3.4.12. Collection Occasion - Reason
    • 3.4.13. Collection Occasion Key
    • 3.4.14. Episode - Additional Diagnosis
    • 3.4.15. Episode - Area of usual residence, postcode
    • 3.4.16. Episode - Client Consent to Anonymised Data
    • 3.4.17. Episode - Completion Status
    • 3.4.18. Episode - Continuity of Support
    • 3.4.19. Episode - Employment Participation
    • 3.4.20. Episode - End Date
    • 3.4.21. Episode - GP Mental Health Treatment Plan Flag
    • 3.4.22. Episode - Health Care Card
    • 3.4.23. Episode - Homelessness Flag
    • 3.4.24. Episode Key
    • 3.4.25. Episode - Labour Force Status
    • 3.4.26. Episode - Marital Status
    • 3.4.27. Episode - Medication - Antidepressants (N06A)
    • 3.4.28. Episode - Medication - Antipsychotics (N05A)
    • 3.4.29. Episode - Medication - Anxiolytics (N05B)
    • 3.4.30. Episode - Medication - Hypnotics and sedatives (N05C)
    • 3.4.31. Episode - Medication - Psychostimulants and nootropics (N06B)
    • 3.4.32. Episode - NDIS Participant
    • 3.4.33. Episode - Principal Diagnosis
    • 3.4.34. Episode - Principal Focus of Treatment Plan
    • 3.4.35. Episode - Referral Date
    • 3.4.36. Episode - Referrer Organisation Type
    • 3.4.37. Episode - Referrer Profession
    • 3.4.38. Episode - Source of Cash Income
    • 3.4.39. Episode - Suicide Referral Flag
    • 3.4.40. Episode - Tags
    • 3.4.41. Key
    • 3.4.42. K5 - Question 1
    • 3.4.43. K5 - Question 2
    • 3.4.44. K5 - Question 3
    • 3.4.45. K5 - Question 4
    • 3.4.46. K5 - Question 5
    • 3.4.47. K5 - Score
    • 3.4.48. K5 - Tags
    • 3.4.49. K10+ - Question 1
    • 3.4.50. K10+ - Question 2
    • 3.4.51. K10+ - Question 3
    • 3.4.52. K10+ - Question 4
    • 3.4.53. K10+ - Question 5
    • 3.4.54. K10+ - Question 6
    • 3.4.55. K10+ - Question 7
    • 3.4.56. K10+ - Question 8
    • 3.4.57. K10+ - Question 9
    • 3.4.58. K10+ - Question 10
    • 3.4.59. K10+ - Question 11
    • 3.4.60. K10+ - Question 12
    • 3.4.61. K10+ - Question 13
    • 3.4.62. K10+ - Question 14
    • 3.4.63. K10+ - Score
    • 3.4.64. K10+ - Tags
    • 3.4.65. Organisation Key
    • 3.4.66. Organisation Path
    • 3.4.67. Practitioner - Aboriginal and Torres Strait Islander Status
    • 3.4.68. Practitioner - Active
    • 3.4.69. Practitioner - ATSI Cultural Training
    • 3.4.70. Practitioner - Category
    • 3.4.71. Practitioner - Gender
    • 3.4.72. Practitioner Key
    • 3.4.73. Practitioner - Tags
    • 3.4.74. Practitioner - Year of Birth
    • 3.4.75. Provider Organisation - ABN
    • 3.4.76. Provider Organisation - End Date
    • 3.4.77. Provider Organisation - Legal Name
    • 3.4.78. Provider Organisation - Name
    • 3.4.79. Provider Organisation - Start Date
    • 3.4.80. Provider Organisation - State
    • 3.4.81. Provider Organisation - Tags
    • 3.4.82. Provider Organisation - Type
    • 3.4.83. SDQ Collection Occasion - Version
    • 3.4.84. SDQ - Conduct Problem Scale
    • 3.4.85. SDQ - Emotional Symptoms Scale
    • 3.4.86. SDQ - Hyperactivity Scale
    • 3.4.87. SDQ - Impact Score
    • 3.4.88. SDQ - Peer Problem Scale
    • 3.4.89. SDQ - Prosocial Scale
    • 3.4.90. SDQ - Question 1
    • 3.4.91. SDQ - Question 2
    • 3.4.92. SDQ - Question 3
    • 3.4.93. SDQ - Question 4
    • 3.4.94. SDQ - Question 5
    • 3.4.95. SDQ - Question 6
    • 3.4.96. SDQ - Question 7
    • 3.4.97. SDQ - Question 8
    • 3.4.98. SDQ - Question 9
    • 3.4.99. SDQ - Question 10
    • 3.4.100. SDQ - Question 11
    • 3.4.101. SDQ - Question 12
    • 3.4.102. SDQ - Question 13
    • 3.4.103. SDQ - Question 14
    • 3.4.104. SDQ - Question 15
    • 3.4.105. SDQ - Question 16
    • 3.4.106. SDQ - Question 17
    • 3.4.107. SDQ - Question 18
    • 3.4.108. SDQ - Question 19
    • 3.4.109. SDQ - Question 20
    • 3.4.110. SDQ - Question 21
    • 3.4.111. SDQ - Question 22
    • 3.4.112. SDQ - Question 23
    • 3.4.113. SDQ - Question 24
    • 3.4.114. SDQ - Question 25
    • 3.4.115. SDQ - Question 26
    • 3.4.116. SDQ - Question 27
    • 3.4.117. SDQ - Question 28
    • 3.4.118. SDQ - Question 29
    • 3.4.119. SDQ - Question 30
    • 3.4.120. SDQ - Question 31
    • 3.4.121. SDQ - Question 32
    • 3.4.122. SDQ - Question 33
    • 3.4.123. SDQ - Question 34
    • 3.4.124. SDQ - Question 35
    • 3.4.125. SDQ - Question 36
    • 3.4.126. SDQ - Question 37
    • 3.4.127. SDQ - Question 38
    • 3.4.128. SDQ - Question 39
    • 3.4.129. SDQ - Question 40
    • 3.4.130. SDQ - Question 41
    • 3.4.131. SDQ - Question 42
    • 3.4.132. SDQ - Tags
    • 3.4.133. SDQ - Total Difficulties Score
    • 3.4.134. Service Contact - Client Participation Indicator
    • 3.4.135. Service Contact - Copayment
    • 3.4.136. Service Contact - Date
    • 3.4.137. Service Contact - Duration
    • 3.4.138. Service Contact - Final
    • 3.4.139. Service Contact - Interpreter Used
    • 3.4.140. Service Contact - Modality
    • 3.4.141. Service Contact - No Show
    • 3.4.142. Service Contact - Participants
    • 3.4.143. Service Contact - Postcode
    • 3.4.144. Service Contact - Tags
    • 3.4.145. Service Contact - Type
    • 3.4.146. Service Contact - Venue
    • 3.4.147. Service Contact Key
    • 3.4.148. Value
  • 3.5. Download Specification Files
• 4. Upload specification
  • 4.1. File requirements
    • 4.1.1. Excel Workbook (XLSX)
    • 4.1.2. Zip file containting Comma Separated Values (CSV)
    • 4.1.3. File size
  • 4.2. Files or worksheets to upload
  • 4.3. File format
    • 4.3.1. Metadata file
    • 4.3.2. Client format
    • 4.3.3. Episode file format
    • 4.3.4. Service Contact file format
    • 4.3.5. K10+ Collection Occasion file format
    • 4.3.6. K5 Collection Occasion file format
    • 4.3.7. SDQ Collection Occasion file format
    • 4.3.8. Practitioner file format
    • 4.3.9. Organisation file format
    • 4.3.10. Deleting records
  • 4.4. Frequently Asked Questions
• 5. Data item summary
• 6. Using the data specification to create client forms
  • 6.1. Not stated/missing codes
  • 6.2. Country of Birth
    • 6.2.1. Detailed question module
    • 6.2.2. Short question module
  • 6.3. Main Language Spoken at Home
    • 6.3.1. Detailed question module
    • 6.3.2. Short question module
• 7. Validation Rules
  • 7.1. Current Validations
    • 7.1.1. Keys
    • 7.1.2. Practitioner
    • 7.1.3. Client
    • 7.1.4. Episode
    • 7.1.5. Service Contact
    • 7.1.6. K10+
    • 7.1.7. K5
    • 7.1.8. SDQ
    • 7.1.9. Organisation
  • 7.2. Future Validations
• 8. Test Data Sets
  • 8.1. SLK Test Data Set
    • 8.1.1. SLK Generation Test Data
    • 8.1.2. SLK Validation Test Data
• 9. Reserved Tags
  • 9.1. !br20 - Australian Government Mental Health Response to Bushfire
    • 9.1.1. PHNs who received funding
    • 9.1.2. PHNs who did not receive funding
    • 9.1.3. How to apply the tag in the PMHC MDS Data Entry interface
    • 9.1.4. Considerations for applying the !br20 tag in data uploads
  • 9.2. !covid19 - Australian Government HeadtoHelp hubs
    • 9.2.1. New ‘Australian Government HeadtoHelp hubs’ tag (!covid19)
    • 9.2.2. How to apply the tag in the PMHC MDS Data Entry interface
    • 9.2.3. Considerations for applying the !covid19 tag in data uploads
  • 9.3. !amhc - Australian Government Mental Health Centres
    • 9.3.1. Scope of new interim data collection requirements
    • 9.3.2. New ‘Australian Government Adult Mental Health Centre’ tag (!amhc)
    • 9.3.3. How to apply the tag in the PMHC MDS data entry interface
    • 9.3.4. Considerations for applying the !amhc tag in data uploads
  • 9.4. Considerations for applying reserved tags in data uploads
• 10. Data Specification Change log
  • 10.1. 18/7/2022
  • 10.2. 29/3/2022
  • 10.3. 7/12/2021
  • 10.4. 25/11/2021
  • 10.5. 9/9/2021
  • 10.6. 3/8/2021
  • 10.7. 12/5/2021
  • 10.8. 25/2/2021
  • 10.9. 12/2/2021
  • 10.10. 18/11/2020
  • 10.11. 23/9/2020
  • 10.12. 15/9/2020
  • 10.13. 18/8/2020
  • 10.14. 11/8/2020
  • 10.15. 23/1/2020
  • 10.16. 9/9/2019
  • 10.17. 14/8/2019
  • 10.18. 21/6/2019
  • 10.19. 22/3/2019 - Version 2.0

Download this specification as a PDF.