1.1. Data model and specifications

headspace specifications are an extension of the Primary Mental Health Care Minimum Data Set (PMHC MDS); the current PMHC MDS Data model and specification rules still apply. These are available to be viewed at https://docs.pmhc-mds.com/data-specification/index.html.

1.1.1. Data model

headspace PMHC data model

Fig. 1.1 headspace data model within the PMHC MDS

Note: PMHC MDS Collection Occasion records for more details about Collection Occasion records.

1.1.2. Record formats

1.1.2.1. Metadata

The Metadata table must be included in file uploads in order to identify the type and version of the uploaded data.

Table 1.1 Metadata record layout

Data Element (Field Name)

Type (min,max)

Required

Format / Values

Key (key)

string

yes

A metadata key name.

Value (value)

string

yes

The metadata value.

For this version of the specification the required content is shown in the following table:

key

value

type

HEADSPACE

version

2.0

1.1.2.2. Provider Organisation

Same as standard PMHC MDS Provider Organisation.

1.1.2.3. Practitioner

Same as standard PMHC MDS Practitioner.

1.1.2.4. Client

Same as standard PMHC MDS Client.

1.1.2.5. Episode

Same as standard PMHC MDS Episode.

1.1.2.6. Service Contact

See PMHC MDS Service Contact for definition of a service contact.

Service contacts are managed by headspace via upload.

Table 1.2 Service contact record layout

Data Element (Field Name)

Type (min,max)

Required

Format / Values

Organisation Path (organisation_path)

string

yes

A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation that is responsible for the Episode of Care.

Service Contact Key (service_contact_key)

string (2,50)

yes

This is a number or code assigned to each service contact. The Service Contact Key is unique and stable for each service contact at the level of the organisation.

Episode Key (episode_key)

string (2,50)

yes

This is a number or code assigned to each episode. The Episode Key is unique and stable for each episode at the level of the organisation.

Delivery Organisation Path (delivery_organisation_path)

string

yes

A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.

Practitioner Key (practitioner_key)

string (2,50)

yes

A unique identifier for a practitioner within the provider organisation.

Service Contact - Date (service_contact_date)

METeOR: 494356

date

yes

The date of each mental health service contact between a health service provider and patient/client.

Service Contact - Type (service_contact_type)

string

yes
0:

No contact took place

1:

Assessment

2:

Structured psychological intervention

3:

Other psychological intervention

4:

Clinical care coordination/liaison

5:

Clinical nursing services

6:

Child or youth specific assistance NEC

7:

Suicide prevention specific assistance NEC

8:

Cultural specific assistance NEC

9:

Psychosocial support

98:

ATAPS

99:

Missing

Service Contact - Postcode (service_contact_postcode)

METeOR: 429894

string

yes

The Australian postcode where the service contact took place.

Service Contact - Modality (service_contact_modality)

string

yes
0:

No contact took place

1:

Face to Face

2:

Telephone

3:

Video

4:

Internet-based

Service Contact - Participants (service_contact_participants)

string

yes
1:

Individual client

2:

Client group

3:

Family / Client Support Network

4:

Other health professional or service provider

5:

Other

9:

Not stated

Service Contact - Venue (service_contact_venue)

string

yes
1:

Client’s Home

2:

Service provider’s office

3:

GP Practice

4:

Other medical practice

5:

Headspace Centre

6:

Other primary care setting

7:

Public or private hospital

8:

Residential aged care facility

9:

School or other educational centre

10:

Client’s Workplace

11:

Other

12:

Aged care centre - non-residential

98:

Not applicable (Service Contact Modality is not face to face)

99:

Not stated

Service Contact - Duration (service_contact_duration)

string

yes
0:

No contact took place

1:

1-15 mins

2:

16-30 mins

3:

31-45 mins

4:

46-60 mins

5:

61-75 mins

6:

76-90 mins

7:

91-105 mins

8:

106-120 mins

9:

over 120 mins

99:

Missing

Service Contact - Copayment (service_contact_copayment)

number

yes

0 - 999999.99

Service Contact - Client Participation Indicator (service_contact_participation_indicator)

METeOR: 494341

string

yes
1:

Yes

2:

No

Service Contact - Interpreter Used (service_contact_interpreter)

string

yes
1:

Yes

2:

No

9:

Not stated

Service Contact - No Show (service_contact_no_show)

string

yes
1:

Yes

2:

No

Service Contact - Final (service_contact_final)

string

yes
1:

No further services are planned for the client in the current episode

2:

Further services are planned for the client in the current episode

3:

Not known at this stage

Service Contact - Funding Source (funding_source)

string

yes
0:

PHN funded

1:

headspace Grant

2:

MBS

3:

In Kind

4:

Other Government Funding - Federal

5:

Other Government Funding - State

6:

Other

99:

Missing

Service Contact - Tags (service_contact_tags)

string

—

List of tags for the service contact.

1.1.2.7. Outcome Collection Occasion

See PMHC MDS Outcome Collection Occasion for a definitation of an outcome collection occasion.

Outcome Collection Occasions are managed by headspace via upload.

1.1.2.7.1. K10+

Reporting individual item scores will eventually be required. In the short term, respondents can either report all 14 item scores or report the K10 total score as well as item scores for the 4 extra items in the K10+.

Table 1.3 K10+ record layout

Data Element (Field Name)

Type (min,max)

Required

Format / Values

Organisation Path (organisation_path)

string

yes

A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation that is responsible for the Episode of Care.

Collection Occasion Key (collection_occasion_key)

string (2,50)

yes

This is a number or code assigned to each collection occasion of outcome measures. The Collection Occasion Key is unique and stable for each collection occasion at the level of the organisation.

Episode Key (episode_key)

yes

Collection Occasion - Measure Date (measure_date)

date

yes

The date the measure was given.

Collection Occasion - Reason (reason_for_collection)

string

yes
1:

Episode start

2:

Review

3:

Episode end

Delivery Organisation Path (delivery_organisation_path)

string

yes

A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.

K10+ - Question 1 (k10p_item1)

string

yes
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

K10+ - Question 2 (k10p_item2)

string

yes
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

K10+ - Question 3 (k10p_item3)

string

yes
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

K10+ - Question 4 (k10p_item4)

string

yes
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

K10+ - Question 5 (k10p_item5)

string

yes
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

K10+ - Question 6 (k10p_item6)

string

yes
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

K10+ - Question 7 (k10p_item7)

string

yes
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

K10+ - Question 8 (k10p_item8)

string

yes
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

K10+ - Question 9 (k10p_item9)

string

yes
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

K10+ - Question 10 (k10p_item10)

string

yes
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

K10+ - Question 11 (k10p_item11)

integer

yes

0 - 28, 99 = Not stated / Missing

K10+ - Question 12 (k10p_item12)

integer

yes

0 - 28, 99 = Not stated / Missing

K10+ - Question 13 (k10p_item13)

integer

yes

0 - 89, 99 = Not stated / Missing

K10+ - Question 14 (k10p_item14)

string

yes
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

K10+ - Score (k10p_score)

integer

yes

10 - 50, 99 = Not stated / Missing

K10+ - Tags (k10p_tags)

string

—

List of tags for the collection occasion.

When the client’s responses to Q1-10 are all recorded as 1 ‘None of the time’, they are not required to answer questions 11-14. Where a question has not been answered please select a response of ‘Not stated / missing’.

1.1.2.7.2. K5

Reporting individual item scores will eventually be required. In the short term, respondents can either report all 5 item scores or report the K5 total score.

Table 1.4 K5 record layout

Data Element (Field Name)

Type (min,max)

Required

Format / Values

Organisation Path (organisation_path)

string

yes

A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation that is responsible for the Episode of Care.

Collection Occasion Key (collection_occasion_key)

string (2,50)

yes

This is a number or code assigned to each collection occasion of outcome measures. The Collection Occasion Key is unique and stable for each collection occasion at the level of the organisation.

Episode Key (episode_key)

yes

Collection Occasion - Measure Date (measure_date)

date

yes

The date the measure was given.

Collection Occasion - Reason (reason_for_collection)

string

yes
1:

Episode start

2:

Review

3:

Episode end

Delivery Organisation Path (delivery_organisation_path)

string

yes

A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.

K5 - Question 1 (k5_item1)

string

yes
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

K5 - Question 2 (k5_item2)

string

yes
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

K5 - Question 3 (k5_item3)

string

yes
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

K5 - Question 4 (k5_item4)

string

yes
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

K5 - Question 5 (k5_item5)

string

yes
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

K5 - Score (k5_score)

integer

yes

5 - 25, 99 = Not stated / Missing

K5 - Tags (k5_tags)

string

—

List of tags for the collection occasion.

1.1.2.7.3. SDQ

Please refer to the SDQ notes at PMHC MDS SDQ

Table 1.5 SDQ record layout

Data Element (Field Name)

Type (min,max)

Required

Format / Values

Organisation Path (organisation_path)

string

yes

A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation that is responsible for the Episode of Care.

Collection Occasion Key (collection_occasion_key)

string (2,50)

yes

This is a number or code assigned to each collection occasion of outcome measures. The Collection Occasion Key is unique and stable for each collection occasion at the level of the organisation.

Episode Key (episode_key)

yes

Collection Occasion - Measure Date (measure_date)

date

yes

The date the measure was given.

Collection Occasion - Reason (reason_for_collection)

string

yes
1:

Episode start

2:

Review

3:

Episode end

Delivery Organisation Path (delivery_organisation_path)

string

yes

A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.

SDQ Collection Occasion - Version (sdq_version)

string

yes
PC101:

Parent Report Measure 4-10 yrs, Baseline version, Australian Version 1

PC201:

Parent Report Measure 4-10 yrs, Follow Up version, Australian Version 1

PY101:

Parent Report Measure 11-17 yrs, Baseline version, Australian Version 1

PY201:

Parent Report Measure 11-17 yrs, Follow Up version, Australian Version 1

YR101:

Self report Version, 11-17 years, Baseline version, Australian Version 1

YR201:

Self report Version, 11-17 years, Follow Up version, Australian Version 1

SDQ - Question 1 (sdq_item1)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 2 (sdq_item2)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 3 (sdq_item3)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 4 (sdq_item4)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 5 (sdq_item5)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 6 (sdq_item6)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 7 (sdq_item7)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 8 (sdq_item8)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 9 (sdq_item9)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 10 (sdq_item10)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 11 (sdq_item11)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 12 (sdq_item12)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 13 (sdq_item13)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 14 (sdq_item14)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 15 (sdq_item15)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 16 (sdq_item16)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 17 (sdq_item17)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 18 (sdq_item18)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 19 (sdq_item19)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 20 (sdq_item20)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 21 (sdq_item21)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 22 (sdq_item22)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 23 (sdq_item23)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 24 (sdq_item24)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 25 (sdq_item25)

string

yes
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 26 (sdq_item26)

string

yes
0:

No

1:

Yes - minor difficulties

2:

Yes - definite difficulties

3:

Yes - severe difficulties

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

SDQ - Question 27 (sdq_item27)

string

yes
0:

Less than a month

1:

1-5 months

2:

6-12 months

3:

Over a year

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

SDQ - Question 28 (sdq_item28)

string

yes
0:

Not at all

1:

A little

2:

A medium amount

3:

A great deal

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

SDQ - Question 29 (sdq_item29)

string

yes
0:

Not at all

1:

A little

2:

A medium amount

3:

A great deal

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

SDQ - Question 30 (sdq_item30)

string

yes
0:

Not at all

1:

A little

2:

A medium amount

3:

A great deal

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

SDQ - Question 31 (sdq_item31)

string

yes
0:

Not at all

1:

A little

2:

A medium amount

3:

A great deal

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

SDQ - Question 32 (sdq_item32)

string

yes
0:

Not at all

1:

A little

2:

A medium amount

3:

A great deal

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

SDQ - Question 33 (sdq_item33)

string

yes
0:

Not at all

1:

A little

2:

A medium amount

3:

A great deal

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

SDQ - Question 34 (sdq_item34)

string

yes
0:

Much worse

1:

A bit worse

2:

About the same

3:

A bit better

4:

Much better

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

SDQ - Question 35 (sdq_item35)

string

yes
0:

Not at all

1:

A little

2:

A medium amount

3:

A great deal

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

SDQ - Question 36 (sdq_item36)

string

yes
0:

No

1:

A little

2:

A lot

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

SDQ - Question 37 (sdq_item37)

string

yes
0:

No

1:

A little

2:

A lot

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

SDQ - Question 38 (sdq_item38)

string

yes
0:

No

1:

A little

2:

A lot

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

SDQ - Question 39 (sdq_item39)

string

yes
0:

No

1:

A little

2:

A lot

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

SDQ - Question 40 (sdq_item40)

string

yes
0:

No

1:

A little

2:

A lot

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

SDQ - Question 41 (sdq_item41)

string

yes
0:

No

1:

A little

2:

A lot

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

SDQ - Question 42 (sdq_item42)

string

yes
0:

No

1:

A little

2:

A lot

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

SDQ - Emotional Symptoms Scale (sdq_emotional_symptoms)

integer

yes

0 - 10, 99 = Not stated / Missing

SDQ - Conduct Problem Scale (sdq_conduct_problem)

integer

yes

0 - 10, 99 = Not stated / Missing

SDQ - Hyperactivity Scale (sdq_hyperactivity)

integer

yes

0 - 10, 99 = Not stated / Missing

SDQ - Peer Problem Scale (sdq_peer_problem)

integer

yes

0 - 10, 99 = Not stated / Missing

SDQ - Prosocial Scale (sdq_prosocial)

integer

yes

0 - 10, 99 = Not stated / Missing

SDQ - Total Difficulties Score (sdq_total)

integer

yes

0 - 40, 99 = Not stated / Missing

SDQ - Impact Score (sdq_impact)

integer

yes

0 - 10, 99 = Not stated / Missing

SDQ - Tags (sdq_tags)

string

—

List of tags for the collection occasion.

1.1.3. Definitions

1.1.3.1. Collection Occasion - Measure Date

The date the measure was given.

Field name:

measure_date

Data type:

date

Required:

yes

Notes:

For Date fields, data must be recorded in compliance with the standard format used across the National Health Data Dictionary; specifically, dates must be of fixed 8 column width in the format DDMMYYYY, with leading zeros used when necessary to pad out a value. For instance, 13th March 2008 would appear as 13032008.

If the date the measure was given is unknown, 09099999 should be used.

1.1.3.2. Collection Occasion - Reason

The reason for the collection of the outcome measures on the identified Outcome Collection Occasion.

Field name:

reason_for_collection

Data type:

string

Required:

yes

Domain:
1:

Episode start

2:

Review

3:

Episode end

Notes:
1 - Episode start

Refers to an outcome measure undertaken at the beginning of an Episode of Care. For the purposes of the PMHC MDS protocol, episodes may start at the point of first Service Contact with a new client who has not been seen previously by the organisation, or a first contact for a new Episode of Care for a client who has received services from the organisation in a previous Episode of Care that has been completed.

2 - Review

Refers to an outcome measure undertaken during the course of an Episode of Care that post-dates Episode Start and pre-dates Episode End. An outcome measure may be undertaken at Review for a number of reasons including:

  • in response to critical clinical events or changes in the client’s mental health status;

  • following a client-requested review; or

  • other situations where a review may be indicated.

3 - Episode end

Refers to the outcome measures collected at the end of an Episode of Care.

1.1.3.3. Collection Occasion Key

This is a number or code assigned to each collection occasion of outcome measures. The Collection Occasion Key is unique and stable for each collection occasion at the level of the organisation.

Field name:

collection_occasion_key

Data type:

string (2,50)

Required:

yes

1.1.3.4. Delivery Organisation Path

A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation providing a service to the client.

Field name:

delivery_organisation_path

Data type:

string

Required:

yes

Notes:

A combination of the Primary Health Network’s (PHN’s) Organisation Key and the Provider Organisation’s Organisation Key separated by a colon.

Here is an example organisation structure showing the Organisation Path for each organisation:

Organisation Key

Organisation Name

Organisation Type

Commissioning Organisation

Organisation Path

PHN999

Test PHN

Primary Health Network

None

PHN999

PO101

Test Provider Organisation

Private Allied Health Professional Practice

PHN999

PHN999:PO101

1.1.3.5. Episode Key

This is a number or code assigned to each episode. The Episode Key is unique and stable for each episode at the level of the organisation.

Field name:

episode_key

Data type:

string (2,50)

Required:

yes

1.1.3.6. Key

A metadata key name.

Field name:

key

Data type:

string

Required:

yes

1.1.3.7. K5 - Question 1

In the last 4 weeks, about how often did you feel nervous?

Field name:

k5_item1

Data type:

string

Required:

yes

Domain:
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

Notes:

When reporting total score use ‘9 - Not stated / Missing’

1.1.3.8. K5 - Question 2

In the last 4 weeks, about how often did you feel without hope?

Field name:

k5_item2

Data type:

string

Required:

yes

Domain:
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

Notes:

When reporting total score use ‘9 - Not stated / Missing’

1.1.3.9. K5 - Question 3

In the last 4 weeks, about how often did you feel restless or jumpy?

Field name:

k5_item3

Data type:

string

Required:

yes

Domain:
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

Notes:

When reporting total score use ‘9 - Not stated / Missing’

1.1.3.10. K5 - Question 4

In the last 4 weeks, about how often did you feel everything was an effort?

Field name:

k5_item4

Data type:

string

Required:

yes

Domain:
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

Notes:

When reporting total score use ‘9 - Not stated / Missing’

1.1.3.11. K5 - Question 5

In the last 4 weeks, about how often did you feel so sad that nothing could cheer you up?

Field name:

k5_item5

Data type:

string

Required:

yes

Domain:
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

Notes:

When reporting total score use ‘9 - Not stated / Missing’

1.1.3.12. K5 - Score

The overall K5 score.

Field name:

k5_score

Data type:

integer

Required:

yes

Domain:

5 - 25, 99 = Not stated / Missing

Notes:

The K5 Total score is based on the sum of K5 item 1 through 5 (range: 5-25).

The Total score is computed as the sum of the item scores. If any item has not been completed (that is, has not been coded 1, 2, 3, 4, 5), it is excluded from the calculation and not counted as a valid item. If any item is missing, the Total Score is set as missing.

For the Total score, the missing value used should be 99.

When reporting individual item scores use ‘99 - Not stated / Missing’

1.1.3.13. K5 - Tags

List of tags for the collection occasion.

Field name:

k5_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.

1.1.3.14. K10+ - Question 1

In the past 4 weeks, about how often did you feel tired out for no good reason?

Field name:

k10p_item1

Data type:

string

Required:

yes

Domain:
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

Notes:

When reporting total score use ‘9 - Not stated / Missing’

1.1.3.15. K10+ - Question 2

In the past 4 weeks, about how often did you feel nervous?

Field name:

k10p_item2

Data type:

string

Required:

yes

Domain:
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

Notes:

When reporting total score use ‘9 - Not stated / Missing’

1.1.3.16. K10+ - Question 3

In the past 4 weeks, about how often did you feel so nervous that nothing could calm you down?

Field name:

k10p_item3

Data type:

string

Required:

yes

Domain:
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

Notes:

When reporting total score use ‘9 - Not stated / Missing’

1.1.3.17. K10+ - Question 4

In the past 4 weeks, how often did you feel hopeless?

Field name:

k10p_item4

Data type:

string

Required:

yes

Domain:
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

Notes:

When reporting total score use ‘9 - Not stated / Missing’

1.1.3.18. K10+ - Question 5

In the past 4 weeks, how often did you feel restless or fidgety?

Field name:

k10p_item5

Data type:

string

Required:

yes

Domain:
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

Notes:

When reporting total score use ‘9 - Not stated / Missing’

1.1.3.19. K10+ - Question 6

In the past 4 weeks, how often did you feel so restless you could not sit still?

Field name:

k10p_item6

Data type:

string

Required:

yes

Domain:
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

Notes:

When reporting total score use ‘9 - Not stated / Missing’

1.1.3.20. K10+ - Question 7

In the past 4 weeks, how often did you feel depressed?

Field name:

k10p_item7

Data type:

string

Required:

yes

Domain:
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

Notes:

When reporting total score use ‘9 - Not stated / Missing’

1.1.3.21. K10+ - Question 8

In the past 4 weeks, how often did you feel that everything was an effort?

Field name:

k10p_item8

Data type:

string

Required:

yes

Domain:
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

Notes:

When reporting total score use ‘9 - Not stated / Missing’

1.1.3.22. K10+ - Question 9

In the past 4 weeks, how often did you feel so sad that nothing could cheer you up?

Field name:

k10p_item9

Data type:

string

Required:

yes

Domain:
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

Notes:

When reporting total score use ‘9 - Not stated / Missing’

1.1.3.23. K10+ - Question 10

In the past 4 weeks, how often did you feel worthless?

Field name:

k10p_item10

Data type:

string

Required:

yes

Domain:
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

Notes:

When reporting total score use ‘9 - Not stated / Missing’

1.1.3.24. K10+ - Question 11

In the past four weeks, how many days were you totally unable to work, study or manage your day to day activities because of these feelings?

Field name:

k10p_item11

Data type:

integer

Required:

yes

Domain:

0 - 28, 99 = Not stated / Missing

Notes:

When the client’s responses to Q1-10 are all recorded as 1 ‘None of the time’, they are not required to answer questions 11-14. Where this question has not been answered a response of ‘99 - Not stated / Missing’ should be selected.

1.1.3.25. K10+ - Question 12

Aside from those days, in the past four weeks, how many days were you able to work or study or manage your day to day activities, but had to cut down on what you did because of these feelings?

Field name:

k10p_item12

Data type:

integer

Required:

yes

Domain:

0 - 28, 99 = Not stated / Missing

Notes:

When the client’s responses to Q1-10 are all recorded as 1 ‘None of the time’, they are not required to answer questions 11-14. Where this question has not been answered a response of ‘99 - Not stated / Missing’ should be selected.

1.1.3.26. K10+ - Question 13

In the past four weeks, how many times have you seen a doctor or any other health professional about these feelings?

Field name:

k10p_item13

Data type:

integer

Required:

yes

Domain:

0 - 89, 99 = Not stated / Missing

Notes:

When the client’s responses to Q1-10 are all recorded as 1 ‘None of the time’, they are not required to answer questions 11-14. Where this question has not been answered a response of ‘99 - Not stated / Missing’ should be selected.

1.1.3.27. K10+ - Question 14

In the past four weeks, how often have physical health problems been the main cause of these feelings?

Field name:

k10p_item14

Data type:

string

Required:

yes

Domain:
1:

None of the time

2:

A little of the time

3:

Some of the time

4:

Most of the time

5:

All of the time

9:

Not stated / Missing

Notes:

When the client’s responses to Q1-10 are all recorded as 1 ‘None of the time’, they are not required to answer questions 11-14. Where this question has not been answered a response of ‘99 - Not stated / Missing’ should be selected.

1.1.3.28. K10+ - Score

The overall K10 score.

Field name:

k10p_score

Data type:

integer

Required:

yes

Domain:

10 - 50, 99 = Not stated / Missing

Notes:

The K10 Total score is based on the sum of K10 item 01 through 10 (range: 10-50). Items 11 through 14 are excluded from the total because they are separate measures of disability associated with the problems referred to in the preceding ten items.

The Total score is computed as the sum of the scores for items 1 to 10. If any item has not been completed (that is, has not been coded 1, 2, 3, 4, 5), it is excluded from the total with the proviso that a competed K10 with more than one missing item is regarded as invalid.

If more than one item of items 1 to 10 are missing, the Total Score is set as missing. Where this is the case, the missing value used should be 99.

When reporting individual item scores use ‘99 - Not stated / Missing’.

1.1.3.29. K10+ - Tags

List of tags for the collection occasion.

Field name:

k10p_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.

1.1.3.30. Organisation Path

A sequence of colon separated Organisation Keys that fully specifies the Provider Organisation that is responsible for the Episode of Care.

Field name:

organisation_path

Data type:

string

Required:

yes

Notes:

A combination of the Primary Health Network’s (PHN’s) Organisation Key and the Provider Organisation’s Organisation Key separated by a colon.

Here is an example organisation structure showing the Organisation Path for each organisation:

Organisation Key

Organisation Name

Organisation Type

Commissioning Organisation

Organisation Path

PHN999

Test PHN

Primary Health Network

None

PHN999

PO101

Test Provider Organisation

Private Allied Health Professional Practice

PHN999

PHN999:PO101

1.1.3.31. Practitioner Key

A unique identifier for a practitioner within the provider organisation.

Field name:

practitioner_key

Data type:

string (2,50)

Required:

yes

1.1.3.32. SDQ Collection Occasion - Version

The version of the SDQ collected.

Field name:

sdq_version

Data type:

string

Required:

yes

Domain:
PC101:

Parent Report Measure 4-10 yrs, Baseline version, Australian Version 1

PC201:

Parent Report Measure 4-10 yrs, Follow Up version, Australian Version 1

PY101:

Parent Report Measure 11-17 yrs, Baseline version, Australian Version 1

PY201:

Parent Report Measure 11-17 yrs, Follow Up version, Australian Version 1

YR101:

Self report Version, 11-17 years, Baseline version, Australian Version 1

YR201:

Self report Version, 11-17 years, Follow Up version, Australian Version 1

Notes:

Domain values align with those collected in the NOCC dataset as defined at https://webval.validator.com.au/spec/NOCC/current/SDQ/SDQVer

1.1.3.33. SDQ - Conduct Problem Scale

Field name:

sdq_conduct_problem

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See PMHC MDS SDQ items and Scale Summary scores for instructions on scoring the Conduct Problem Scale.

When reporting individual item scores use ‘99 - Not stated / Missing’.

1.1.3.34. SDQ - Emotional Symptoms Scale

Field name:

sdq_emotional_symptoms

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See PMHC MDS SDQ items and Scale Summary scores for instructions on scoring the Emotional Symptoms Scale.

When reporting individual item scores use ‘99 - Not stated / Missing’.

1.1.3.35. SDQ - Hyperactivity Scale

Field name:

sdq_hyperactivity

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See PMHC MDS SDQ items and Scale Summary scores for instructions on scoring the Hyperactivity Scale.

When reporting individual item scores use ‘99 - Not stated / Missing’.

1.1.3.36. SDQ - Impact Score

Field name:

sdq_impact

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See PMHC MDS SDQ items and Scale Summary scores for instructions on scoring the Impact Score.

When reporting individual item scores use ‘99 - Not stated / Missing’.

1.1.3.37. SDQ - Peer Problem Scale

Field name:

sdq_peer_problem

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See PMHC MDS SDQ items and Scale Summary scores for instructions on scoring the Peer Problem Scale.

When reporting individual item scores use ‘99 - Not stated / Missing’.

1.1.3.38. SDQ - Prosocial Scale

Field name:

sdq_prosocial

Data type:

integer

Required:

yes

Domain:

0 - 10, 99 = Not stated / Missing

Notes:

See PMHC MDS SDQ items and Scale Summary scores for instructions on scoring the Prosocial Scale.

When reporting individual item scores use ‘99 - Not stated / Missing’.

1.1.3.39. SDQ - Question 1

Parent Report: Considerate of other people’s feelings.

Youth Self Report: I try to be nice to other people. I care about their feelings.

Field name:

sdq_item1

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.40. SDQ - Question 2

Parent Report: Restless, overactive, cannot stay still for long.

Youth Self Report: I am restless, I cannot stay still for long.

Field name:

sdq_item2

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.41. SDQ - Question 3

Parent Report: Often complains of headaches, stomach-aches or sickness.

Youth Self Report: I get a lot of headaches, stomach-aches or sickness.

Field name:

sdq_item3

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.42. SDQ - Question 4

Parent Report: Shares readily with other children {for example toys, treats, pencils} / young people {for example CDs, games, food}.

Youth Self Report: I usually share with others, for examples CDs, games, food.

Field name:

sdq_item4

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.43. SDQ - Question 5

Parent Report: Often loses temper.

Youth Self Report: I get very angry and often lose my temper.

Field name:

sdq_item5

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.44. SDQ - Question 6

Parent Report: {Rather solitary, prefers to play alone} / {would rather be alone than with other young people}.

Youth Self Report: I would rather be alone than with people of my age.

Field name:

sdq_item6

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.45. SDQ - Question 7

Parent Report: {Generally well behaved} / {Usually does what adults requests}.

Youth Self Report: I usually do as I am told.

Field name:

sdq_item7

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.46. SDQ - Question 8

Parent Report: Many worries or often seems worried.

Youth Self Report: I worry a lot.

Field name:

sdq_item8

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.47. SDQ - Question 9

Parent Report: Helpful if someone is hurt, upset or feeling ill.

Youth Self Report: I am helpful if someone is hurt, upset or feeling ill.

Field name:

sdq_item9

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.48. SDQ - Question 10

Parent Report: Constantly fidgeting or squirming.

Youth Self Report: I am constantly fidgeting or squirming.

Field name:

sdq_item10

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.49. SDQ - Question 11

Parent Report: Has at least one good friend.

Youth Self Report: I have one good friend or more.

Field name:

sdq_item11

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.50. SDQ - Question 12

Parent Report: Often fights with other {children} or bullies them / {young people}.

Youth Self Report: I fight a lot. I can make other people do what I want.

Field name:

sdq_item12

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.51. SDQ - Question 13

Parent Report: Often unhappy, depressed or tearful.

Youth Self Report: I am often unhappy, depressed or tearful.

Field name:

sdq_item13

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.52. SDQ - Question 14

Parent Report: Generally liked by other {children} / {young people}

Youth Self Report: Other people my age generally like me.

Field name:

sdq_item14

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.53. SDQ - Question 15

Parent Report: Easily distracted, concentration wanders.

Youth Self Report: I am easily distracted, I find it difficult to concentrate.

Field name:

sdq_item15

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.54. SDQ - Question 16

Parent Report: Nervous or {clingy} in new situations, easily loses confidence {omit clingy in PY}.

Youth Self Report: I am nervous in new situations. I easily lose confidence.

Field name:

sdq_item16

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.55. SDQ - Question 17

Parent Report: Kind to younger children.

Youth Self Report: I am kind to younger people.

Field name:

sdq_item17

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.56. SDQ - Question 18

Parent Report: Often lies or cheats.

Youth Self Report: I am often accused of lying or cheating.

Field name:

sdq_item18

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.57. SDQ - Question 19

Parent Report: Picked on or bullied by {children} / {youth}.

Youth Self Report: Other children or young people pick on me or bully me.

Field name:

sdq_item19

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.58. SDQ - Question 20

Parent Report: Often volunteers to help others (parents, teachers, {other} children) / Omit ‘other’ in PY.

Youth Self Report: I often volunteer to help others (parents, teachers, children).

Field name:

sdq_item20

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.59. SDQ - Question 21

Parent Report: Thinks things out before acting.

Youth Self Report: I think before I do things.

Field name:

sdq_item21

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.60. SDQ - Question 22

Parent Report: Steals from home, school or elsewhere.

Youth Self Report: I take things that are not mine from home, school or elsewhere.

Field name:

sdq_item22

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.61. SDQ - Question 23

Parent Report: Gets along better with adults than with other {children} / {youth}.

Youth Self Report: I get along better with adults than with people my own age.

Field name:

sdq_item23

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.62. SDQ - Question 24

Parent Report: Many fears, easily scared.

Youth Self Report: I have many fears, I am easily scared.

Field name:

sdq_item24

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.63. SDQ - Question 25

Parent Report: Good attention span sees chores or homework through to the end.

Youth Self Report: I finish the work I’m doing. My attention is good.

Field name:

sdq_item25

Data type:

string

Required:

yes

Domain:
0:

Not True

1:

Somewhat True

2:

Certainly True

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.64. SDQ - Question 26

Parent Report: Overall, do you think that your child has difficulties in any of the following areas: emotions, concentration, behaviour or being able to get along with other people?

Youth Self Report: Overall, do you think that you have difficulties in any of the following areas: emotions, concentration, behaviour or being able to get along with other people?

Field name:

sdq_item26

Data type:

string

Required:

yes

Domain:
0:

No

1:

Yes - minor difficulties

2:

Yes - definite difficulties

3:

Yes - severe difficulties

7:

Unable to rate (insufficient information)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.65. SDQ - Question 27

Parent Report: How long have these difficulties been present?

Youth Self Report: How long have these difficulties been present?

Field name:

sdq_item27

Data type:

string

Required:

yes

Domain:
0:

Less than a month

1:

1-5 months

2:

6-12 months

3:

Over a year

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

Notes:

Required Versions: - PC101 - PY101 - YR101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.66. SDQ - Question 28

Parent Report: Do the difficulties upset or distress your child?

Youth Self Report: Do the difficulties upset or distress you?

Field name:

sdq_item28

Data type:

string

Required:

yes

Domain:
0:

Not at all

1:

A little

2:

A medium amount

3:

A great deal

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.67. SDQ - Question 29

Parent Report: Do the difficulties interfere with your child’s everyday life in the following areas? HOME LIFE.

Youth Self Report: Do the difficulties interfere with your everyday life in the following areas? HOME LIFE.

Field name:

sdq_item29

Data type:

string

Required:

yes

Domain:
0:

Not at all

1:

A little

2:

A medium amount

3:

A great deal

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.68. SDQ - Question 30

Parent Report: Do the difficulties interfere with your child’s everyday life in the following areas? FRIENDSHIPS.

Youth Self Report: Do the difficulties interfere with your everyday life in the following areas? FRIENDSHIPS.

Field name:

sdq_item30

Data type:

string

Required:

yes

Domain:
0:

Not at all

1:

A little

2:

A medium amount

3:

A great deal

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.69. SDQ - Question 31

Parent Report: Do the difficulties interfere with your child’s everyday life in the following areas? CLASSROOM LEARNING.

Youth Self Report: Do the difficulties interfere with your everyday life in the following areas? CLASSROOM LEARNING

Field name:

sdq_item31

Data type:

string

Required:

yes

Domain:
0:

Not at all

1:

A little

2:

A medium amount

3:

A great deal

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.70. SDQ - Question 32

Parent Report: Do the difficulties interfere with your child’s everyday life in the following areas? LEISURE ACTIVITIES.

Youth Self Report: Do the difficulties interfere with your everyday life in the following areas? LEISURE ACTIVITIES.

Field name:

sdq_item32

Data type:

string

Required:

yes

Domain:
0:

Not at all

1:

A little

2:

A medium amount

3:

A great deal

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.71. SDQ - Question 33

Parent Report: Do the difficulties put a burden on you or the family as a whole?

Youth Self Report: Do the difficulties make it harder for those around you (family, friends, teachers, etc)?

Field name:

sdq_item33

Data type:

string

Required:

yes

Domain:
0:

Not at all

1:

A little

2:

A medium amount

3:

A great deal

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

Notes:

Required Versions: All

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.72. SDQ - Question 34

Parent Report: Since coming to the services, are your child’s problems:

Youth Self Report: ‘Since coming to the service, are your problems:

Field name:

sdq_item34

Data type:

string

Required:

yes

Domain:
0:

Much worse

1:

A bit worse

2:

About the same

3:

A bit better

4:

Much better

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

Notes:

Required Versions:

  • PC201

  • PY201

  • YR201

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.73. SDQ - Question 35

Has coming to the service been helpful in other ways eg. providing information or making the problems bearable?

Field name:

sdq_item35

Data type:

string

Required:

yes

Domain:
0:

Not at all

1:

A little

2:

A medium amount

3:

A great deal

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

Notes:

Required Versions:

  • PC201

  • PY201

  • YR201

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.74. SDQ - Question 36

Over the last 6 months have your child’s teachers complained of fidgetiness, restlessness or overactivity?

Field name:

sdq_item36

Data type:

string

Required:

yes

Domain:
0:

No

1:

A little

2:

A lot

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

Notes:

Required Versions:

  • PC101

  • PY101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.75. SDQ - Question 37

Over the last 6 months have your child’s teachers complained of poor concentration or being easily distracted?

Field name:

sdq_item37

Data type:

string

Required:

yes

Domain:
0:

No

1:

A little

2:

A lot

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

Notes:

Required Versions:

  • PC101

  • PY101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.76. SDQ - Question 38

Over the last 6 months have your child’s teachers complained of acting without thinking, frequently butting in, or not waiting for his or her turn?

Field name:

sdq_item38

Data type:

string

Required:

yes

Domain:
0:

No

1:

A little

2:

A lot

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

Notes:

Required Versions:

  • PC101

  • PY101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.77. SDQ - Question 39

Does your family complain about you having problems with overactivity or poor concentration?

Field name:

sdq_item39

Data type:

string

Required:

yes

Domain:
0:

No

1:

A little

2:

A lot

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

Notes:

Required Versions:

  • YR101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.78. SDQ - Question 40

Do your teachers complain about you having problems with overactivity or poor concentration?

Field name:

sdq_item40

Data type:

string

Required:

yes

Domain:
0:

No

1:

A little

2:

A lot

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

Notes:

Required Versions:

  • YR101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.79. SDQ - Question 41

Does your family complain about you being awkward or troublesome?

Field name:

sdq_item41

Data type:

string

Required:

yes

Domain:
0:

No

1:

A little

2:

A lot

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

Notes:

Required Versions:

  • YR101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.80. SDQ - Question 42

Do your teachers complain about you being awkward or troublesome?

Field name:

sdq_item42

Data type:

string

Required:

yes

Domain:
0:

No

1:

A little

2:

A lot

7:

Unable to rate (insufficient information)

8:

Not applicable (collection not required - item not included in the version collected, or SDQ Item 26 = 0)

9:

Not stated / Missing

Notes:

Required Versions:

  • YR101

When reporting subscale and total scores use ‘9 - Not stated / Missing’.

1.1.3.81. SDQ - Tags

List of tags for the collection occasion.

Field name:

sdq_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.

1.1.3.82. SDQ - Total Difficulties Score

Field name:

sdq_total

Data type:

integer

Required:

yes

Domain:

0 - 40, 99 = Not stated / Missing

Notes:

See PMHC MDS SDQ items and Scale Summary scores for instructions on scoring the Total Difficulties Score.

When reporting individual item scores use ‘99 - Not stated / Missing’.

1.1.3.83. Service Contact - Client Participation Indicator

An indicator of whether the client participated, or intended to participate, in the service contact, as represented by a code.

Field name:

service_contact_participation_indicator

Data type:

string

Required:

yes

Domain:
1:

Yes

2:

No

Notes:

Service contacts are not restricted to in-person communication but can include telephone, video link or other forms of direct communication.

1 - Yes

This code is to be used for service contacts between a mental health service provider and the patient/client in whose clinical record the service contact would normally warrant a dated entry, where the patient/client is participating.

2 - No

This code is to be used for service contacts between a mental health service provider and a third party(ies) where the patient/client, in whose clinical record the service contact would normally warrant a dated entry, is not participating.

Note: Where a client intended to participate in a service contact but failed to attend, Service Contact - Client Participation Indicator should be recorded as ‘1: Yes’ and Service Contact - No Show should be recorded as ‘1: Yes’.

METeOR:

494341

1.1.3.84. Service Contact - Copayment

The co-payment is the amount paid by the client per session.

Field name:

service_contact_copayment

Data type:

number

Required:

yes

Domain:

0 - 999999.99

Notes:

Up to 6 digits before the decimal point; up to 2 digits after the decimal point.

The co-payment is the amount paid by the client per service contact, not the fee paid by the project to the practitioner or the fee paid by the project to the practitioner plus the client contribution. In many cases, there will not be a co-payment charged and therefore zero should be entered. Where a co-payment is charged it should be minimal and based on an individual’s capacity to pay.

1.1.3.85. Service Contact - Date

The date of each mental health service contact between a health service provider and patient/client.

Field name:

service_contact_date

Data type:

date

Required:

yes

Notes:

For Date fields, data must be recorded in compliance with the standard format used across the National Health Data Dictionary; specifically, dates must be of fixed 8 column width in the format DDMMYYYY, with leading zeros used when necessary to pad out a value. For instance, 13th March 2008 would appear as 13032008.

  • The service contact date must not be before 1st January 2014.

  • The service contact date must not be in the future.

METeOR:

494356

1.1.3.86. Service Contact - Duration

The time from the start to finish of a service contact.

Field name:

service_contact_duration

Data type:

string

Required:

yes

Domain:
0:

No contact took place

1:

1-15 mins

2:

16-30 mins

3:

31-45 mins

4:

46-60 mins

5:

61-75 mins

6:

76-90 mins

7:

91-105 mins

8:

106-120 mins

9:

over 120 mins

99:

Missing

Notes:

For group sessions the time for client spent in the session is recorded for each client, regardless of the number of clients or third parties participating or the number of service providers providing the service. Writing up details of service contacts is not to be reported as part of the duration, except if during or contiguous with the period of client or third party participation. Travel to or from the location at which the service is provided, for example to or from outreach facilities or private homes, is not to be reported as part of the duration of the service contact.

0 - No contact took place

Only use this code where the service contact is recorded as a no show.

1.1.3.87. Service Contact - Final

An indication of whether the Service Contact is the final for the current Episode of Care

Field name:

service_contact_final

Data type:

string

Required:

yes

Domain:
1:

No further services are planned for the client in the current episode

2:

Further services are planned for the client in the current episode

3:

Not known at this stage

Notes:

Service providers should report this item on the basis of future planned or scheduled contacts with the client. Where this item is recorded as 1 (No further services planned), the episode should be recorded as completed by:

  • the date of the final Service Contact should be recorded as the Episode End Date

  • the Episode Completion Status field should be recorded as ‘Treatment concluded.

Note that no further Service Contacts can be recorded against an episode once it is marked as completed. Where an episode has been marked as completed prematurely, the Episode End Date can be manually corrected to allow additional activity to be recorded.

1.1.3.88. Service Contact - Funding Source

The source of funding for a service contact

Field name:

funding_source

Data type:

string

Required:

yes

Domain:
0:

PHN funded

1:

headspace Grant

2:

MBS

3:

In Kind

4:

Other Government Funding - Federal

5:

Other Government Funding - State

6:

Other

99:

Missing

1.1.3.89. Service Contact - Interpreter Used

Whether an interpreter service was used during the Service Contact

Field name:

service_contact_interpreter

Data type:

string

Required:

yes

Domain:
1:

Yes

2:

No

9:

Not stated

Notes:

Interpreter services includes verbal language, non-verbal language and languages other than English.

1 - Yes

Use this code where interpreter services were used during the Service Contact. Use of interpreter services for any form of sign language or other forms of non-verbal communication should be coded as Yes.

2 - No

Use this code where interpreter services were not used during the Service Contact.

9 - Not stated

Indicates that the item was not collected. This item should not appear as an option for clinicians, it is for administrative use only.

1.1.3.90. Service Contact - Modality

How the service contact was delivered, as represented by a code.

Field name:

service_contact_modality

Data type:

string

Required:

yes

Domain:
0:

No contact took place

1:

Face to Face

2:

Telephone

3:

Video

4:

Internet-based

Notes:
0 - No contact took place

Only use this code where the service contact is recorded as a no show.

1 - Face to Face

  • If ‘Face to Face’ is selected, a value other than ‘Not applicable’ must be selected for Service Contact Venue

  • If ‘Face to Face’ is selected a valid Australian postcode must be entered for Service Contact Postcode. The unknown postcode is not valid.

4 - Internet-based

Includes email communication, that would normally warrant a dated entry in the clinical record of the client, involving a third party, such as a carer or family member, and/or other professional or mental health worker, or other service provider.

Note: If Service Contact Modality is not ‘Face to Face’ the postcode must be entered as unknown 9999.

1.1.3.91. Service Contact - No Show

Where an appointment was made for an intended participant(s), but the intended participant(s) failed to attend the appointment, as represented by a code.

Field name:

service_contact_no_show

Data type:

string

Required:

yes

Domain:
1:

Yes

2:

No

Notes:
1 - Yes

The intended participant(s) failed to attend the appointment.

2 - No

The intended participant(s) attended the appointment.

1.1.3.92. Service Contact - Participants

An indication of who participated in the Service Contact.

Field name:

service_contact_participants

Data type:

string

Required:

yes

Domain:
1:

Individual client

2:

Client group

3:

Family / Client Support Network

4:

Other health professional or service provider

5:

Other

9:

Not stated

Notes:
1 - Individual

Code applies for Service Contacts delivered individually to a single client without third party participants. Please refer to the Note below.

2 - Client group

Code applies for Service Contacts delivered on a group basis to two or more clients.

3 - Family / Client Support Network

Code applies to Service Contacts delivered to the family/social support persons of the client, with or without the participation of the client.

4 - Other health professional or service provider

Code applies for Service Contacts that involve another health professional or service provider (in addition to the Practitioner), with or without the participation of the client.

5 - Other

Code applies to Service Contacts delivered to other third parties (e.g., teachers, employer), with or without the participation of the client.

Note: This item interacts with Service Contact - Client Participation Indicator. Where Service Contact - Participants has a value of ‘1: Individual’, Service Contact - Client Participation Indicator must have a value of ‘1: Yes’. Service Contact - No Show is used to record if the patient failed to attend the appointment.

1.1.3.93. Service Contact - Postcode

The Australian postcode where the service contact took place.

Field name:

service_contact_postcode

Data type:

string

Required:

yes

Notes:

A valid Australian postcode or 9999 if the postcode is unknown. The full list of Australian Postcodes can be found at Australia Post.

  • If Service Contact Modality is not ‘Face to Face’ enter 9999

  • If Service Contact Modality is ‘Face to Face’ a valid Australian postcode must be entered

  • As of 1 November 2016, PMHC MDS currently validates that postcodes are in the range 0200-0299 or 0800-9999.

METeOR:

429894

1.1.3.94. Service Contact - Tags

List of tags for the service contact.

Field name:

service_contact_tags

Data type:

string

Required:

no

Notes:

A comma separated list of tags.

Organisations can use this field to tag records in order to partition them as per local requirements.

Tags can contain lower case letters (or will get lowercased), numbers, dashes, spaces, and !. Leading and trailing spaces will be stripped. e.g. priority!, nurse required, pending-outcome-1 would all be legitimate.

Tags beginning with an exclamation mark (!) are reserved for future use by the Department. e.g. !reserved, ! reserved, !department-use-only.

1.1.3.95. Service Contact - Type

The main type of service provided in the service contact, as represented by the service type that accounted for most provider time.

Field name:

service_contact_type

Data type:

string

Required:

yes

Domain:
0:

No contact took place

1:

Assessment

2:

Structured psychological intervention

3:

Other psychological intervention

4:

Clinical care coordination/liaison

5:

Clinical nursing services

6:

Child or youth specific assistance NEC

7:

Suicide prevention specific assistance NEC

8:

Cultural specific assistance NEC

9:

Psychosocial support

98:

ATAPS

99:

Missing

Notes:

Describes the main type of service delivered in the contact, selected from a defined list of categories. Where more than service type was provided select that which accounted for most provider time. Service providers are required to report on Service Type for all Service Contacts.

Note: NEC is used for ‘Not Elsewhere Classified’. For these records, only use these service types if they cannot be classified by any of the other service options.

0 - No contact took place

Only use this code where the service contact is recorded as a no show.

1 - Assessment

Determination of a person’s mental health status and need for mental health services, made by a suitably trained mental health professional, based on the collection and evaluation of data obtained through interview and observation, of a person’s history and presenting problem(s). Assessment may include consultation with the person’s family and concludes with formation of problems/issues, documentation of a preliminary diagnosis, and a treatment plan.

2 - Structured psychological intervention

Those interventions which include a structured interaction between a client and a service provider using a recognised, psychological method, for example, cognitive behavioural techniques, family therapy or psycho education counselling. These are recognised, structured or published techniques for the treatment of mental ill-health. Structured psychological interventions are designed to alleviate psychological distress or emotional disturbance, change maladaptive behaviour and foster mental health. Structured psychological therapies can be delivered on either an individual or group basis, typically in an office or community setting. They may be delivered by trained mental health professionals or other individuals with appropriate competencies but who do not meet the requirements for registration, credentialing or recognition as a mental health professional. Structured Psychological Therapies include but are not limited to:

  • Psycho-education (including motivational interviewing)

  • Cognitive-behavioural therapies

  • Relaxation strategies

  • Skills training

  • Interpersonal therapy

3 - Other psychological intervention

Psychological interventions that do meet criteria for structured psychological intervention.

4 - Clinical care coordination/liaison

Activities focused on working in partnership and liaison with other health care and service providers and other individuals to coordinate and integrate service delivery to the client with the aim of improving their clinical outcomes. Consultation and liaison may occur with primary health care providers, acute health, emergency services, rehabilitation and support services, family, friends, other support people and carers and other agencies that have some level of responsibility for the client’s treatment and/or well being.

5 - Clinical nursing services

Services delivered by mental health nurses that cannot be described elsewhere. Typically, these aim to provide clinical support to clients to effectively manage their symptoms and avoid unnecessary hospitalisation. Clinical nursing services include:

  • monitoring a client’s mental state;

  • liaising closely with family and carers as appropriate;

  • administering and monitoring compliance with medication;

  • providing information on physical health care, as required and, where appropriate, assist in addressing the physical health inequities of people with mental illness; and

  • improving links to other health professionals/clinical service providers.

6 - Child or youth-specific assistance NEC

Services delivered to, or on behalf, of a child or young person that cannot be described elsewhere. These can include, for example, working with a child’s teacher to provide advice on assisting the child in their educational environment; working with a young person’s employer to assist the young person to their work environment.

Note: This code should only be used for Service Contacts that cannot be described by any other Service Type. It is expected that the majority of Service Contacts delivered to children and young people can be assigned to other categories.

7 - Suicide prevention specific assistance NEC

Services delivered to, or on behalf, of a client who presents with risk of suicide that cannot be described elsewhere. These can include, for example, working with the person’s employers to advise on changes in the workplace; working with a young person’s teacher to assist the child in their school environment; or working with relevant community-based groups to assist the client to participate in their activities.

Note: This code should only be used for Service Contacts that cannot be described by any other Service Type. It is expected that the majority of Service Contacts delivered to client’s who have a risk of suicide can be assigned to other categories.

8 - Cultural specific assistance NEC

Culturally appropriate services delivered to, or on behalf, of an Aboriginal or Torres Strait Islander client that cannot be described elsewhere. These can include, for example, working with the client’s community support network including family and carers, men’s and women’s groups, traditional healers, interpreters and social and emotional wellbeing counsellors.

Note: This code should only be used for Service Contacts that cannot be described by any other Service Type. It is expected that the majority of Service Contacts (see domains below) delivered to Aboriginal or Torres Strait Islander clients can be assigned to other categories.

9 - Psychosocial support

Service providers are required to report on Service Contact Type for every contact with a client. This requires a judgement about the main service delivered at each contact, selected from a small list of options, and based on the activity that accounted for most provider time. Service Contact Type complements Principal Focus of Treatment Plan by capturing information to understand the mix of services provided within an individual episode of care.

Service Contact Type should be coded as Psychosocial Support (code 9) where the main services delivered during the contact involved the delivery of psychosocial support services. Psychosocial support services are defined for PMHC MDS purposes as services that focus on building capacity and stability in one or more of the following areas:

  • social skills and friendships, family connections;

  • managing daily living needs;

  • financial management and budgeting;

  • finding and maintaining a home;

  • vocational skills and goals, including volunteering;

  • educational and training goals;

  • maintaining physical wellbeing, including exercise;

  • building broader life skills including confidence and resilience.

These services are usually delivered by a range of non-clinical providers including peer support workers with lived experience of mental illness.

Service Contacts recorded as psychosocial support may be delivered in all episodes of care, regardless of episode type. However, it is expected that they will be mainly associated with episodes where the Principal Focus of Treatment Plan is classified as Psychosocial Support.

98 - ATAPS

Services delivered as part of ATAPS funded referrals that are recorded and/or migrated into the PMHC MDS.

Note: This code should only be used for Service Contacts that are migrated from ATAPS MDS sources that cannot be described by any other Service Type. It is expected that the majority of Service Contacts delivered to clients from 1st July, 2017 can be assigned to other categories.

This response will not be allowed on service contacts delivered after 30 June 2018. (All ATAPS referrals should have concluded by that date).

This response will only be allowed on service contacts with the !ATAPS flag.

99 - Missing

To be used for headspace uploads only.

1.1.3.96. Service Contact - Venue

Where the service contact was delivered, as represented by a code.

Field name:

service_contact_venue

Data type:

string

Required:

yes

Domain:
1:

Client’s Home

2:

Service provider’s office

3:

GP Practice

4:

Other medical practice

5:

Headspace Centre

6:

Other primary care setting

7:

Public or private hospital

8:

Residential aged care facility

9:

School or other educational centre

10:

Client’s Workplace

11:

Other

12:

Aged care centre - non-residential

98:

Not applicable (Service Contact Modality is not face to face)

99:

Not stated

Notes:

Values other than ‘Not applicable’ only to be specified when Service Contact Modality is ‘Face to Face’.

Note that ‘Other primary care setting’ is suitable for primary care settings such as community health centres.

1.1.3.97. Service Contact Key

This is a number or code assigned to each service contact. The Service Contact Key is unique and stable for each service contact at the level of the organisation.

Field name:

service_contact_key

Data type:

string (2,50)

Required:

yes

1.1.3.98. Value

The metadata value.

Field name:

value

Data type:

string

Required:

yes

1.1.4. Download Specification Files

Available for software developers designing extracts for the PMHC MDS, please click the link below to download the PMHC MDS Specification files: