2.7. Validation Rules

This document defines validation rules between items and record types. The domain of individual items is defined in Record formats.

2.7.1. 1. Current Validations

2.7.1.1. 1. Practitioner

1. Practitioner - ATSI Cultural Training must only be set to ‘3 - Not required’ where Practitioner - Aboriginal and Torres Strait Islander Status is one of

   • ‘1: Aboriginal but not Torres Strait Islander origin’
   • ‘2: Torres Strait Islander but not Aboriginal origin’
   • ‘3: Both Aboriginal and Torres Strait Islander origin’

   or

   The organisation to which the practitioner belongs has Provider Organisation - Type set to ‘8: Aboriginal Health/Medical Service’

2.7.1.2. 2. Client

1. Client - Date of Birth must not be before 1 January 1900 and must not be in the future

2.7.1.3. 3. Episode

1. The Episode - End Date must not be before the Episode - Referral Date

2. Episode - Referrer Organisation Type must be set to ‘98: N/A - Self referral’ if and only if Episode - Referrer Profession is also ‘98: N/A - Self referral’

3. A maximum of one episode shall be open per client

4. Where the Episode - Completion Status has been recorded using one of the ‘Episode closed’ responses (Response items 1-6), the episode must have an Episode - End Date, and/or episodes that have an Episode - End Date must have an Episode - Completion Status recorded using one of the ‘Episode closed’ responses (Response items 1-6)

5. On Episode - Principal Diagnosis and Episode - Additional Diagnosis the values:

   • ‘100: Anxiety disorders (ATAPS)’
   • ‘200: Affective (Mood) disorders (ATAPS)’
   • ‘300: Substance use disorders (ATAPS)’
   • ‘400: Psychotic disorders (ATAPS)’

   must only used where data has been migrated from ATAPS. The above responses must only be used under the following conditions:

   • The Episode - Referral Date was before 1 July 2017
   • The Episode - Tags field must contain the !ATAPS flag

6. The ‘4: Complex care package’ response for Episode - Principal Focus of Treatment Plan must only be used by selected PHN Lead Sites

7. The !ATAPS tag must only be included in the Episode - Tags field where the Episode - Referral Date was before 1 July 2017

8. Episode - End Date must not be before 1 January 2016 and must not be in the future

9. Episode - Referral Date must not be before 1 January 2014 and must not be in the future

2.7.1.4. 4. Service Contact

1. Where Service Contact - Final is recorded as ‘1: No further services are planned for the client in the current episode’, the Episode - Completion Status must be recorded using one of the ‘Episode closed’ responses (Response items 1-6)
2. Where Service Contact - Final is recorded as ‘1: No further services are planned for the client in the current episode’, the date of the Service Contact - Final must be recorded as the Episode End Date
3. Where an Episode - End Date has been recorded, a later Service Contact - Date must not be added
4. If Service Contact - Modality is ‘0: No contact took place’, Service Contact - No Show must be ‘1: Yes’
5. If Service Contact - Modality is ‘0: No contact took place’, Service Contact - Postcode must be 9999
6. If Service Contact - Modality is ‘1: Face to Face’, Service Contact - Postcode must not be 9999
7. If Service Contact - Modality is ‘1: Face to Face’, Service Contact - Venue must not be ‘98: Not applicable (Service Contact Modality is not face to face)’
8. If Service Contact - Modality is not ‘1: Face to Face’, Service Contact - Postcode must be 9999
9. On Service Contact - Type the value ‘98: ATAPS’ must only be used where data has been migrated from ATAPS. The above response must only be used under the following conditions:
   • The Service Contact - Date was before 30 June 2018
   • The Service Contact - Tags field must contain the !ATAPS flag
10. If Service Contact - Participants is ‘1: Individual client’ Service Contact - Client Participation Indicator must be ‘1: Yes’
11. The !ATAPS tag must only be included in the Service Contact - Tags field where the Service Contact - Date was before 30 June 2018
12. Service Contact - Date must not be before 1 January 2014 and must not be in the future

2.7.1.5. 5. K10+

1. Collection Occasion - Measure Date must not be before Episode - Referral Date
2. Collection Occasion - Measure Date must not be after Episode - End Date
3. If both item scores and a total score are specified, the item scores must add up to the total score
4. Collection Occasion - Measure Date must not be before 1 January 2016 and must not be in the future

2.7.1.6. 6. K5

1. Collection Occasion - Measure Date must not be before Episode - Referral Date
2. Collection Occasion - Measure Date must not be after Episode - End Date
3. If both item scores and a total score are specified, the item scores must add up to the total score
4. Collection Occasion - Measure Date must not be before 1 January 2016 and must not be in the future

2.7.1.7. 7. SDQ

1. Collection Occasion - Measure Date must not be before Episode - Referral Date
2. Collection Occasion - Measure Date must not be after Episode - End Date
3. Collection Occasion - Measure Date must not be before 1 January 2016 and must not be in the future

2.7.2. 2. Future Validations

2.7.2.1. 1. SDQ

1. Use the table at SDQ to validate the items that are used in each version of the SDQ
2. If both item scores, subscales and total score are specified, the item scores must agree with the subscales/total score