2. Changes and Upgrading from Version 4.1

Version 5.0 includes The Way Back as part of the default specification and rebrands it to Universal Aftercare. Version 5.0 also completes the rebranding of AMHC/HeadtoHealth to Medicare Mental Health Centre (MMHC) by retiring the AMHC Program Type and renaming the Head to Health Program Type to Head To Health Clinic.

2.1. Data Specification Changes

A summary of the changes between the PMHC MDS Version 4.1 and PMHC MDS Version 5.0 data specifications are as follows:

• The following changes have been made to support Universal Aftercare:

  • In order to support Universal Aftercare a 9: Universal Aftercare response has been added to the Program Type field on both the Intake and Episode tables.

  • Seven entirely new tables have been added. These tables only need to be submitted where Episodes using the new 9: Universal Aftercare Program Type are included.

    • UA Episode

    • UA Recommendation Out

    • UA Critical Incident

    • UA Plan

    • UA Needs Identification

    • SIDAS

    • WHO-5

• AMHC and Head to Health have been rebranded as Medicare Mental Health Centres (MMHC). Version 4.1.1 introduced the 8: MMHC response for Program Type. The following changes have been applied to the Program Type field on both the Intake and Episode tables:

  • 2: Head to Health renamed to 2: Head to Health Clinic. This response is only to be used by remaining temporary Head to Health Clinics in New South Wales and Victoria. Please refer to Program Type for more information.

  • 3: AMHC has been retired. An error will be returned if this response is used.

• A new Veteran field has been added to the Intake and Episode tables. This field was included in The Way Back specification. There a new IAR-DST variant has been developed for Veterans. A Veterans field has been included on the Intake and Episode tables instead of the new UA Episode table so that it can be used for monitoring both the IAR-DST and Universal Aftercare.

• A new IAR-DST - Practitioner Reason for Override has been added to the IAR-DST table.

2.2. Upload Specification Changes

The Version 4.1 and 5.0 specifications both allow for different files/worksheets to be uploaded depending on whether the organisation is an Intake team, Treatment Service Provider or a combined Intake/Treatment Service Provider. Please refer to Contexts for further information about these contexts.

The following table shows the Version 5.0 combined Intake/Treatment Service Provider specification and notes the differences between the Version 4.1 specification:

Fig. 2.1 PMHC MDS Version 5.0.0 combined context upload columns

Note

The above table is in the SVG format and can be enlarged or zoomed by opening in a new tab or window or by downloading it.

2.3. Data migration between PMHC MDS Version 4.1 and PMHC MDS Version 5.0

During the migration to PMHC Version 5.0 and when PMHC MDS Version 4.1 specifcation files are uploaded during the period when both specifications are accepted by the PMHC MDS, the following fields will be migrated as follows:

• Existing episodes with Program Type 3: AMHC will be migrated to Program Type 8: MMHC

• Existing episodes with Program Type 2: Head to Health will be migrated to Program Type 8: MMHC, excluding:

  • Former Pop-Up clinics and Head to Health clinics in New South Wales and Australian Capital Territory

  • Continuing Head to Health clinics in New South Wales

  • Existing Pop-Up clinics and Head to Health clinics in Victoria except for the Geelong MMHC

2.4. Data mapping between The Way Back Version 3.0 and PMHC MDS Version 5.0

During the migration to PMHC MDS Version 5.0 and when The Way Back Version 3.0 specifcation files are uploaded during the period when both The Way Back Version 3.0 and Version 5.0 specification files are accepted by the PMHC MDS, The Way Back records will be mapped as follows:

The Way Back Record Version 3.0 Record	The Way Back Version 3.0 Field.	PMHC MDS Version 5.0 Record	PMHC MDS Version 5.0 Field
TWB Episode	Organisation Path	UA Episode	Organisation Path
TWB Episode	Episode Key	UA Episode	Episode Key
TWB Episode	TWB Episode - Veteran	Intake	Veteran
		Episode	Veteran
TWB Episode	TWB Episode - Sexual Orientation	UA Episode	Sexual Orientation
TWB Episode	TWB Episode - Transgender Status	UA Episode	Transgender Status
TWB Episode	TWB Episode - Intersex Status	UA Episode	Intersex Status
TWB Episode	TWB Episode - Eligibility Type	UA Episode	Eligibility Type
TWB Episode	TWB Episode - External Evaluator Contact Consent	UA Episode	External Evaluator Contact Consent
TWB Episode	TWB Episode - Primary Nominated Professional	UA Episode	Primary Nominated Professional
TWB Episode	TWB Episode - Primary Nominated Professional Consent Date	UA Episode	Primary Nominated Professional Consent Date
TWB Episode	TWB Episode - Primary Nominated Professional Contact Entry	UA Episode	Primary Nominated Professional Contact Entry
TWB Episode	TWB Episode - Primary Nominated Professional Contact Exit Date	UA Episode	Primary Nominated Professional Contact Exit Date
TWB Episode	TWB Episode - Previous suicide attempts	UA Episode	Previous suicide attempts
TWB Episode	TWB Episode - Method of suicide attempt	UA Episode	Method of suicide attempt
TWB Critical Incident	Organisation Path	UA Critical Incident	Organisation Path
TWB Critical Incident	TWB Critical Incident Key	UA Critical Incident	UA Critical Incident Key
TWB Critical Incident	Episode Key	UA Critical Incident	Episode Key
TWB Critical Incident	TWB Critical Incident - Type	UA Critical Incident	Critical Incident - Type
TWB Critical Incident	TWB Critical Incident - Date	UA Critical Incident	Critical Incident - Date
TWB Recommendation Out	Organisation Path	UA Recommendation Out	Organisation Path
TWB Recommendation Out	TWB Recommendation Out Key	UA Recommendation Out	UA Recommendation Out Key
TWB Recommendation Out	Episode Key	UA Recommendation Out	Episode Key
TWB Recommendation Out	TWB Recommendation Out - Provider Type	UA Recommendation Out	Recommendation Out Provider Type
TWB Plan	Organisation Path	UA Plan	Organisation Path
TWB Plan	TWB Plan Key	UA Plan	UA Plan Key
TWB Plan	Collection Occasion Key	UA Plan	Collection Occasion Key
TWB Plan	TWB Plan - Plan Type	UA Plan	Plan Type
TWB Plan	TWB Plan - Tags	UA Plan	Plan Tags
TWB NI	Organisation Path	UA Needs Identification	Organisation Path
TWB NI	TWB NI Key	UA Needs Identification	UA Needs Identification Key
TWB NI	Collection Occasion Key	UA Needs Identification	Collection Occasion Key
TWB NI	TWB NI - Type	UA Needs Identification	Needs Identification Type
TWB NI	TWB NI - Tags	UA Needs Identification	Needs Identification Tags

2.5. Steps required to upgrade to Version 5.0 uploads

1. Upgrade your Client Management System to export files in the new Version 5.0 format by addressing the changes described above.